Field Studies Council anticipates savings of up to £100,000 per annum with document management...
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Transcript of Field Studies Council anticipates savings of up to £100,000 per annum with document management...
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Field Studies CouncilField Studies CouncilField Studies CouncilField Studies Councilanticipates Savings of up to anticipates Savings of up to anticipates Savings of up to anticipates Savings of up to ££££100,000 per Annum with 100,000 per Annum with 100,000 per Annum with 100,000 per Annum with Version OneVersion OneVersion OneVersion One’’’’s Document Management.s Document Management.s Document Management.s Document Management.
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TestimonialsTestimonialsTestimonialsTestimonials
“DbArchive has revolutionised our purchase-to-pay c ycle”Mal Westfield, Financial Accounting Mngr, Endsleigh Insurance Services
“Across the business, we are saving over £100,000 p er annum”Alan Doyle, IT Manager, Nichols plc
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Version One Introduction Version One Introduction Version One Introduction Version One Introduction
�Established in 1989 – experienced�Over 2,000 customers – financially stable�Solely UK based software authors�Represented by partners in 20 countries
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Core Systems Core Systems Core Systems Core Systems ---- Implementations Implementations Implementations Implementations
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Sample Customers Sample Customers Sample Customers Sample Customers
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Sample Customers Sample Customers Sample Customers Sample Customers
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Internal communications
External communications
Workflow &
Document
Approval
Capture of incoming
Electronic Files <XML>
Document ScanningInternal
documents
Invoice
Invoice
User Access Communication
gateway &
formatter
Fax
Electronic
Files <XML>
Web
<html>
Document Archive
Core
Business
Systems
Barcode OCR
Incoming Archiving (Scanning) Outgoing Archiving (COLD)
Document Flow Architecture
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Field Studies Council
Field Studies Council
Richard Walker (Finance Director)Jason Cope (Finance Manager)
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Agenda
�Background to Field Studies Council�Business Issues�The Solution�Benefits�Why Version One�The Future�Questions
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Background – The Organisation
�Established in 1943�Educational Charity for Environmental
Understanding�National Network of 17 Centres
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Background – Finance Function
�FMS = Sage Line 500�25,000 Invoices Each Year�All Non-Purchase Order Related Invoices� Invoices Received at Remote Centres�Coding & Approval Before Posting to HQ�Manual Registration of Invoice�Cheque & Remittance Posted to Supplier
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Business Issues
Two Key Areas:�Purchase Invoice Processing �Payments and Output
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Business Issues – Invoice Processing
�Delay in Invoices Reaching HQ� Inaccuracy Because of Late Arrival�Duplication of Effort�Poor Quality Business Information�Constantly Being Chased By Suppliers�Paper Chase� Internal Postage Costs
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Business Issues –Payments & Output
�Costs Associated with Cheque Printing�Stationery Costs�Packaging Envelopes is Time Consuming�Expensive Bank Transaction Charges�Postage Costs�Slow to Clear
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The Solution
� Invoices Scanned at Centres�Automated Invoice Data Capture�Electronic Invoice Approval�BACS Payments�Automated Delivery of Remittances
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Solution Benefits
�Now Meeting Agreed Payment Terms�Number of Chasing Calls & Letters Reduced�90% Less Manual Data Entry�Reduced Stationery Costs & Bank Charges�Freeing Up Time for Centre Managers�Positive Environmental Impact
£100,000 Annual Savings!
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Why Version One?
�Known From Previous Company�Good Reputation�Tight Integration with Sage�Available via Datel - Turnkey�Understood our Processes
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The Future
�Complete Roll Out to all 17 Centres�Business Intelligence Integration�Use The Technology to Automate AR
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Summary & Questions Summary & Questions Summary & Questions Summary & Questions
Business issues�Purchase Invoice Processing�Payments and Output
Savings and Gains�Reduce paper processes�Reduce manual effort�Reduce storage requirements�Support our Green Credentials
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Visit Version One on stand AF307 for:
� White papers
� Case studies
� Product details
www.versionone.co.uk
Further Details
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Any questions?
Field Studies CouncilField Studies CouncilField Studies CouncilField Studies Council