Field Cost Center budget appropriation changes · 2016-05-02 · Field Cost Center budget...

pg. 1

Field Cost Center budget appropriation changes

Per section 29.14.(c) of House Bill 97 there is a requirement to reclassify the field cost center budget/

funding source for payroll/ salary related cost that are budgeted as receipt-supported on the basis of

charging to projects. In other words to change the budgeting for field CC from receipt based to state

budget appropriation.

Fiscal Research Dept. (FRD) wants those receipt supported cost centers to be budgeted like

administration cost centers. FRD also wants NCDOT to be able to report what is spent for

activities/projects inclusive of the labor charges.

DOT has to ensure that even though the payroll cost is budgeted on field cost/fund center they are still

able to move budget (funds) and costs to projects in order to continue billing to Federal Agencies to

avoid any cash flow or funding issues. At the same time it is also important that there is no change for

field personnel in order to charge their time (business as usual) to avoid any change management issues.

BSIP proposes the following options for this change along with its pros and cons for Fiscal

consideration.

Option I – Budget Only Transfer

Budget and appropriate the cost at cost center (just like admin cost center) and transfer budget from

field fund center (FC) to project fund center based on time sheet entries against projects/WBS.

a. Budget on Field Cost Center/Fund Center

b. Continue booking payroll cost on field Cost center/fund center.

c. Time sheet on Project/WBS by employees (current practice)

d. From labor cost charged to WBS/ fund center determine the amount transfer that may

be required for budget transfer and provide a report to transfer budget per fund center

(each WBS is already assigned to a fund center). This can be done on monthly basis. Lot

of reports and reconciliation efforts will be required.

e. Programmatically transfer budget entries from field to project fund centers

f. No revenue receipt entry for field fund centers.

g. Allotment budget to be estimated monthly and reconciled / adjusted with actual

transfer

h. Budget transfer related to personnel cost however same approach can be used to

transfer budget related to other cost.

pg. 2

e.g. 2015 Highway fund Field fund centers budget vs actual and proposed changes

Pros-

a) Similar to the existing process. Only additional entry for budget transfer in FM will be

required.

b) No change to labor time entry or payroll posting

c) Less development efforts compared to other two options

d) No changes to Federal billing and revenue

Cons-

a) Funding ledger funds will be required to allot to WBS based on transfer estimation and

monthly recon will be required for budget transfer and allotment budget for field center

b) The cost is further split to cross fund or different fund centers during split and it will be very

complex to capture those splits for budget transfer

c) Receipt based appropriation may still be required for cross fund splitting for personal cost as

budget cannot be transferred from HF to TF or vice versa. This needs more discussions if

Fiscal wants to explore this option. This may avoid any loss of revenue.

d) Actual cost remains on field cost centers.

pg. 3

Option II- Budget Transfer & Cost Allocation

This is similar to option-I except instead of charging cost to project/WBS based on time entries at

standard rate, we are proposing to perform allocation or assessment of cost to project/WBS.

a. Original budget on Field Cost Center / Fund Center

b. Continue booking payroll cost on cost center

c. Time entry by employee without any cost object (just like admin)

d. Use allocation or assessment cycles to allocate cost to project

e. Provide tool to transfer budget from field fund center to respective project fund center

based on allocation report

f. No revenue receipt entry for Field fund center instead budget transfer

g. Possibilities of large scale LVR/IVR issues.

h. Allotment budget will be required to reconcile with budget transfer amounts monthly.

i. Budget & cost transfer related to personnel however same approach can be used to

transfer other cost.

Pros-

a) Close to FDR requirements as payroll cost not charged to project but remain on cost

center

b) Charged to project as overhead and hence federal revenue source continue

Cons-

a) Will require basis of allocation –which may be difficult & complex to determine

b) Since this is change in costing method on projects –Federal approval will be required.

c) Since there is no direct charge of activities/time on WBS creates traceability issues such

as who worked on WBS, activity details, hours, etc. This may create audit issues from

federal side.

d) May have budget or cash flow issue as it is expected that not all costs can be allocated

to WBS/project.

e) Large development efforts will be required to support this solution to determine the

basis of allocations, ability to transfer budget, reconciliation reports etc.

f) Change management issues for time charge policy across all Divisions (major process

change).

g) The cost is further split to cross fund or different FC during split and it will be very

complex to capture those splits for budget transfer

h) Receipt based appropriation may still be required for cross fund splitting for personal

cost as budget cannot be transferred from HF to TF or vice versa. This needs more

discussions if Fiscal wants to explore this option. This may avoid any loss of revenue.

i) Over all DOT uses project/WBS reporting, activity tracking on WBS, scheduling etc.

heavily and the entire solution may be at risk if field cost center stop charging their time

on WBS.

pg. 4

Option –III- Budget & Cost transfer using statistical orders

This is similar to option –II above except while charging time employees will be required to enter

statistical internal order. Using internal order we will be able automatically transfer cost (in CO) from

cost center to WBS along with budget from field to project fund centers. There will not be cost

allocation required. Cost can be transferred at standard rate or a complex formula can be developed as

below at actual rate. This could be done by still charging the WBS Element but change all of the cost for

activity types to $0.00. This way the statistical internal orders are not needed, also the hours will still be

recorded on the WBS Elements (option IV below)

Payroll cost on CC/ Total HRs on cost center * hours by internal order

Where:

o Payroll cost on cost center – As posted by Beacon

o Total Hours on cost center – As posted thought time sheet or hours worked

o Hours by Internal order – As posted through time sheet.

a) Original budget on Field Cost Center / Fund Center

b) Continue booking payroll cost on cost center

c) Time entry by employee on internal order

d) Cost will be transferred using CO cost transfer transaction

e) Budget transfer from field fund center to respective project fund center

f) No revenue receipt entry for Field fund center instead budget transfer

g) No LVR/IVR issues.

h) Allotment budget will be required to reconcile with budget transfer amounts monthly.

i) Budget & cost transfer related to personnel however same approach can be used to transfer

other cost.

Pros-

a) The major advantage of this option is the cost allocation will not be required and the cost

transfer will be accurate

b) This is close to current/existing solution hence federal approval may not require.

c) NCDOT will be still able to bill federal agencies based on cost transfer from cost center to WBS.

d) If we use actual rate there will not be any IVAR/LVAR issues.

Cons-

a) Huge master data maintenance as for each WBS one parallel statistical order will be required

(1:1)

b) This is a major change in entering the time and large scale training efforts will be required. We

may use derivation and substitution rules for this.

c) Large scale development efforts to determine cost and budget transfer option

d) The cost is further split to cross fund or different FC during split and it will be very complex to

capture those splits for budget transfer

pg. 5

e) Receipt based appropriation may still be required for cross fund splitting for personal cost as

budget cannot be transferred from HF to TF or vice versa. This needs more discussions if Fiscal

wants to explore this option and if it is feasible. This may avoid any loss of revenue.

Option –IV- Budget & Cost Transfer using WBS

In Option –III above the cost can also be transferred using current WBS time entry. The biggest pro for

this approach will be no change in time entry and no need to maintain parallel master data for internal

orders. Using different cost elements cost can be transferred keeping original cost intact on field cost

center. In this approach only hours will be transferred through time enter module (CATS) on WBS. This

will also assist to retain current time entry functionality on statistical orders.

Overall Assumptions:

1) Hardware migration imposes lot of constrain on getting the solution designed, developed,

tested and implemented by 07/01/2016.

2) In order not to lose federal revenue source budget transfer will be imminent (e.g. it was $750

million in 2015 & $780 million in 2016 for Highway fund)

3) With allocation options over under absorption (IVAR/LVAR) will be required however with cost

transfer approach personnel cost can be transferred to WBS.

4) If there is any change in time entry (option-II) on WBS that may cause huge change management

impact DOT wide and there is a big risk of losing lot of project reporting and scheduling

requirements.

5) Currently above options are mainly for personnel cost however if Fiscal wants we can explore

our analysis to include other cost on field cost centers.

6) BSIP will be able to provide time, implementation efforts and cost details for the option/s Fiscal

is leaning toward.

7) Below is the summary of approaches using cost transfer or cost allocation and budget transfer.

Appendix 2

Recommended Base Budget (Worksheet I)Detail By Cost Center (Dollars)

Current Biennium : 2015-17Status : Approved

150-Depar tm ent of Transpor tation

84210-Transpor tation - Highw ay Fund

7470 10 Field

7470 150417 10 Field

Requirem ents

531XXX-PERSONAL SERVICES

Account Descr iption Actuals Cer tif ied Author ized

Code 2013-14 2014-15 2014-15531211000 Salaries & Wages $975,770 $1,187,771 $1,221,690

531211016 Payroll Additives Permanent Annual Rates $227,532 $341,634 $351,600

531311000 Temporary Labor Hourly Rate $97,025 $133,123 $133,123

531411000 Salary and Wages - Overtime Pay $124,346 $0 $155,073

531411001 Salary and Wages - Compensatory Leave Earned $28,183 $0 $29,211

531411002 Payroll Additives - Annual Rates Overtime $4,077 $0 $4,410

531431000 Salaries and Wages - Premium Pay $34,565 $0 $40,320

531431001 Payroll Additives - Annual Rates Premium Pay $1,162 $0 $1,195

531461000 Salaries and Wages - Longevity Pay - State Funded $19,331 $0 $20,264

531461001 Payroll Additives - Longevity Pay $641 $0 $910

531511000 Social Security Contribution $103,019 $101,049 $103,644

531521000 Retirement Contribution $190,834 $181,557 $186,384

531561000 Medical Insurance Contributions $143,954 $155,962 $155,962

531575000 Employee Assistance Program $288 $0 $500

531576000 Dependent Care - FICA Savings Operating Transfer $623 $0 $648

531664000 Non-Taxable Emp Cell Phone Reimbursement $616 $0 $1,099

Total 531XXX $1,951,966 $2,101,096 $2,406,033

532XXX-PURCHASED SERVICES


Code 2013-14 2014-15 2014-15532173000 Janitorial Services $16,689 $18,985 $18,985

532173000RE Janitorial Services Retainage $0 $0 $308

532174000 Waste Disposal $1,205 $1,194 $1,244

532210000 Energy Services-Electrical $123,785 $121,566 $130,638

532230000 Energy Services-Water & Sew er $1,445 $1,124 $1,475

532310000 Repairs to Buildings-Non Capital $23,579 $406,053 $106,053

532310000NP Repairs to Buildings-Non Capital NP $5,756 $0 $10,000

Appendix 2

532331002 Internal Motor Vehicle Repair Parts $576 $1,180 $23,931

532331002NP Internal Motor Vehicle Repair Parts NP $134 $0 $200

532331003 External Motor Vehicle Repair Parts $6,845 $17,279 $17,279

532333002 Repairs & Service to Equipment - Other $36,668 $55,818 $55,818

532333003 Repairs & Service Equipment - Wrecked $21,170 $614 $21,351

532333007 Repairs - Other Computer Equipment $22 $0 $50

532333008 Repairs - Video Transmission Equipment $0 $190 $190

532333010 Repairs - Personal Computers and Printers $0 $32,277 $32,277

532441001 Maintenance Agreement for Other DP Equipment $0 $0 $50

532441002 Maintenance Agreement for Video Transmission Eq $0 $4,034 $4,034

532441006 Maintenance Agreement for Server Softw are $0 $23 $26

532590004 Rent of Equipment from Equipment Unit $723,131 $373,346 $732,810

532714000 Transportaton Ground Employee In State $4,486 $2,051 $4,908

532714001 Perm Motor Fleet Vehicle Mileage Charge $3,421 $7,338 $7,670

532714004 Motor Fleet Penalty Mileage Charge $0 $3,612 $3,612

532717002 Transportation Other-In State $278 $0 $500

532721000 Lodging - In State $168 $0 $361

532724000 Meals - In State $1,226 $126 $1,404

532724001 Meals - Emergency $200 $0 $500

532811000 Telephone Service $34,626 $30,930 $35,077

532812000 Telecommunications Data Charge $392 $8,123 $8,123

532814001 State Ow ned Wireless Phones $9,333 $11,155 $11,155

532814002 Personal Wireless Phones $0 $653 $653

532821000 Computer Data Processing Services-Mainframe $765 $0 $931

532822000 Managed LAN Service Charge $12,626 $23,093 $23,093

532840001 Post,Fr&Del-MailSvcs $73 $0 $100

532840002 Post,Fr&Del - Freight & Del $738 $1,259 $1,259

532840003 Post,Fr&Del - Postal Meter $16 $77 $275

532850000 Printing, Binding, Duplicate $0 $1,458 $1,458

532850003 Road Maps $0 $24 $24

532860001 Advertising/Marketing $0 $62 $81

532919001 Insurance & Bond Premiums $106 $108 $109

532930000 Conference and Seminar Registration Fees $0 $20 $20

532942000 Educational Expenses $80 $144 $517

Total 532XXX $1,029,539 $1,123,916 $1,258,549

533XXX-SUPPLIES


Code 2013-14 2014-15 2014-15533110000 Office Supplies $2,825 $5,438 $18,292

Appendix 2

533110000NP Office Supplies $8 $0 $10

533120000 IT Equipment Supplies/Parts $27,223 $734 $30,734

533130000 Photographic Supplies $0 $52 $52

533150004 Medical & Safety Supplies $3,291 $10,699 $10,699

533150004NP Medical & Safety Supplies $360 $0 $540

533210000 Janitorial & Sanitation Supplies $966 $336 $1,423

533280000 Road Signs and Signals $2,292 $9,479 $9,479

533290001 Maintenance Materials and Supplies - Other $85 $434 $434

533290001NP Maintenance Materials and Supplies - Other $55 $0 $55

533310002 Motor Fuel (Other) $26,974 $14,042 $27,819

533340000 Tires & Tubes $0 $0 $141

533510000 Clothing & Uniforms $292 $804 $839

533900005 Building and Grounds Materials and Supplies $1,119 $1,090 $2,863

533900006 Shop Supplies & Small Tools $4,360 $62,455 $7,526

Total 533XXX $69,850 $105,563 $110,906

534XXX-PROPERTY,PLANT & EQUIPMENT


Code 2013-14 2014-15 2014-15534220000 Reconciliation for Building Asset Additions $0 $82 $82

534431003 Payments to Contractors $0 $482 $482

534431004 Payments to Contractor Under Purchase Orders $0 $6,125 $6,125

534511000 Office Furniture $976 $336 $1,336

534521000 Office Equipment $0 $0 $1,311

534530005 Data Proc Equipment Asset Adjustments $0 $0 $2,054

534534001 Missing Title $0 $1,037 $0

534534002 Missing Title $0 $825 $0

534539002 Shop Equipment $0 $393 $393

534539003 Miscellaneous Equipment $0 $7,280 $7,280

534710002 Personal Computer Softw are Purchases $0 $0 $2,943

534710004 Server Softw are Purchases $0 $33 $33

Total 534XXX $976 $16,593 $22,039

535XXX-OTHER EXPENSES AND ADJUSTMENTS


Code 2013-14 2014-15 2014-15535890005 Commercial Driver's License $0 $34 $55

Total 535XXX $0 $34 $55

536XXX-AID AND PUBLIC ASSISTANCE


Code 2013-14 2014-15 2014-15

Appendix 2

536200010 Payments to Municipalities - Construction $0 $1,134,906 $34,906

Total 536XXX $0 $1,134,906 $34,906

Total Requirem ents $3,052,331 $4,482,108 $3,832,488

Receipts

437XXX-MISCELLANEOUS


Code 2013-14 2014-15 2014-15437900032 Direct Charges to Projects or I/O $25,437 $693,621 $161,307

Total 437XXX $25,437 $693,621 $161,307

438XXX-INTRAGOVERNMENTAL TRANSACTION


Code 2013-14 2014-15 2014-15438137813 Transfer In-Urban Construction HF $0 $33,043 $33,043

438137821 Transfer In-Primary Maintenance HF $72,718 $63,212 $73,212

438137822 Transfer In-Secondary Maintenance HF $5,161 $284 $5,284

438137827 Transfer In-FHWA HF $2,947,741 $3,686,132 $3,551,626

438137837 Transfer In-Small Urban Construction HF $1,067 $0 $2,000

438137839 Transfer In-System Preservation HF $207 $56 $256

438139065 Transfer In-Primary Construction TF $0 $5,760 $5,760

Total 438XXX $3,026,894 $3,788,487 $3,671,181

Total Receipts $3,052,331 $4,482,108 $3,832,488

Highw ay Fund Appropr iation $0 $0 $0

7470 150418 10 Field

Requirem ents



Code 2013-14 2014-15 2014-15531211000 Salaries & Wages $270,219 $292,465 $316,758





531411002 Payroll Additives - Annual Rates Overtime $126 $0 $141

531431000 Salaries and Wages - Premium Pay $961 $0 $1,065

531431001 Payroll Additives - Annual Rates Premium Pay $33 $0 $66





Appendix 2




531625001 Short Term Disability Payments $0 $0 $3,468

531664000 Non-Taxable Emp Cell Phone Reimbursement $672 $0 $1,168

Total 531XXX $589,424 $751,432 $814,671



Code 2013-14 2014-15 2014-15532160000 Contracted Personal Services Paid Others $0 $67 $67

532174000 Waste Disposal $0 $56 $223

532199012 Professional Fees $55 $73 $73


532220000 Energy Services - Heating $485 $520 $520

532230000 Energy Services-Water & Sew er $646 $981 $981

532310000 Repairs to Buildings-Non Capital $69 $2,016 $2,016

532331002 Internal Motor Vehicle Repair Parts $120 $737 $1,066

532331003 External Motor Vehicle Repair Parts $0 $413 $3,479

532333002 Repairs & Service to Equipment - Other $5 $1,202 $1,202


532441006 Maintenance Agreement for Server Softw are $0 $8 $8

532511001 Rental of Land Only $2,000 $0 $2,000

532590002 Rent of DOT-Operated Equip, Office Equip & Other $0 $6,772 $6,772


532590005 Rent of DOT-Operated Equip, Office Equip & Other $4,211 $0 $5,000

532721000 Lodging - In State $218 $99 $308

532724000 Meals - In State $91 $65 $128

532724001 Meals - Emergency $650 $273 $800


532814001 State Ow ned Wireless Phones $0 $46 $46


532840002 Post,Fr&Del - Freight & Del $0 $125 $125




Total 532XXX $571,506 $644,364 $657,120

533XXX-SUPPLIES


Code 2013-14 2014-15 2014-15

Appendix 2

533110000 Office Supplies $170 $242 $270


533210000 Janitorial & Sanitation Supplies $233 $662 $997

533260000 Maint Materials and Supplies - Aggregate and Sand $547,257 $1,109,508 $659,508

533261000 Maint Materials and Supplies - Asphalt and Tar $1,578,027 $2,542,727 $1,683,527

533280000 Road Signs and Signals $0 $1,319 $1,319

533290001 Maintenance Materials and Supplies - Other $7,516 $6,067 $10,160

533310001 Motor Fuel (Propane) $74 $19 $289

533310002 Motor Fuel (Other) $4,941 $10,596 $10,596

533900004 Landscape Materials and Supplies $139 $572 $572

533900005 Building and Grounds Materials and Supplies $150 $145 $245

533900006 Shop Supplies & Small Tools $19 $1,151 $1,151

Total 533XXX $2,140,086 $3,675,955 $2,371,581



Code 2013-14 2014-15 2014-15534431002 Pymt to Fully Operated Equip Contractor $233,955 $0 $250,000

534431004 Payments to Contractor Under Purchase Orders $61,512 $67,295 $67,295

534528000 Voice Communication Equipment $0 $423 $423

534539003 Miscellaneous Equipment $0 $32 $32

534710004 Server Softw are Purchases $0 $12 $12

Total 534XXX $295,467 $67,762 $317,762



Code 2013-14 2014-15 2014-15535622997 Inven - Other Adjustments - Fiscal Use Only $2,543 $0 $5,174

535890005 Commercial Driver's License $0 $282 $282

Total 535XXX $2,543 $282 $5,456


Receipts




Total 437XXX $9,390 $4,888 $76,183



Code 2013-14 2014-15 2014-15438137811 Transfer In-Primary Construction HF $0 $956 $956

Appendix 2

438137812 Transfer In-Secondary Construction HF $510,294 $395,977 $515,977

438137813 Transfer In-Urban Construction HF $0 $5 $5


438137822 Transfer In-Secondary Maintenance HF $731,346 $35,913 $735,913

438137824 Transfer In-Contract Resurfacing HF $95,106 $0 $100,000

438137827 Transfer In-FHWA HF $3,461 $557 $5,557

438137833 Transfer In-Non System Streets HF $0 $8,505 $8,505

438137835 Transfer In-FEMA/NCEM HF $0 $6,700 $6,700

438137839 Transfer In-System Preservation HF $1,975,740 $4,304,624 $2,304,624

438139052 Transfer In-Secondary Construction TF $154,759 $269,903 $269,903

438139053 Transfer In-Secondary Construction Bond TF $0 $21,757 $21,757

438139075 Transfer In-Strategic Prioritization Fund TF $158 $0 $500

Total 438XXX $3,589,636 $5,134,907 $4,090,407

Total Receipts $3,599,026 $5,139,795 $4,166,590


7470 150419 10 Field

Requirem ents



Code 2013-14 2014-15 2014-15531211000 Salaries & Wages $1,011,776 $1,161,289 $1,394,495


531211021 Std Labor Cost Transfer Manual Adj - Fiscal Only $2,834 $0 $0




531411002 Payroll Additives - Annual Rates Overtime $2,146 $0 $2,179

531431000 Salaries and Wages - Premium Pay $3,099 $0 $3,807









531664000 Non-Taxable Emp Cell Phone Reimbursement $2,464 $0 $2,943

Total 531XXX $1,842,896 $2,080,779 $2,582,905


Appendix 2


Code 2013-14 2014-15 2014-15532160000 Contracted Personal Services Paid Others $0 $0 $223

532173000 Janitorial Services $2,210 $2,894 $2,894

532173000RE Janitorial Services Retainage $110 $0 $200

532174000 Waste Disposal $3,889 $3,507 $4,007

532199012 Professional Fees $370 $145 $645


532220000 Energy Services - Heating $10,752 $9,623 $10,922

532230000 Energy Services-Water & Sew er $2,818 $2,749 $2,849

532310000 Repairs to Buildings-Non Capital $2,759 $6,495 $6,495

532331002 Internal Motor Vehicle Repair Parts $4,282 $3,529 $4,529

532331002NP Internal Motor Vehicle Repair Parts NP $32 $0 $100

532331003 External Motor Vehicle Repair Parts $419 $1,503 $1,806



532441003 Maintenance Agreement for LAN Equipment $215 $0 $300


532590005 Rent of DOT-Operated Equip, Office Equip & Other $1,342 $0 $2,000

532590007 Std Equipment Transfer Manual Adj - Fiscal Only $585 $0 $1,000

532714000 Transportaton Ground Employee In State $1,229 $22 $1,299

532714001 Perm Motor Fleet Vehicle Mileage Charge $3,310 $5,924 $5,924

532714004 Motor Fleet Penalty Mileage Charge $0 $668 $668


532721000 Lodging - In State $515 $1,033 $1,033

532724000 Meals - In State $408 $753 $753

532724001 Meals - Emergency $580 $150 $650


532814000 State Ow ned/Rented Pagers ($9) $986 $986

532814001 State Ow ned Wireless Phones $5,507 $5,147 $5,742

532814002 Personal Wireless Phones $0 $1,185 $1,848

532840002 Post,Fr&Del - Freight & Del $163 $92 $372


532850000 Printing, Binding, Duplicate $0 $197 $197

532850003 Road Maps $0 $115 $115



532930000 Conference and Seminar Registration Fees $0 $547 $2,231


Appendix 2

Total 532XXX $1,388,823 $1,440,907 $1,446,855

533XXX-SUPPLIES



533110000NP Office Supplies $0 $0 $287

533120000 IT Equipment Supplies/Parts $229 $0 $737

533130000 Photographic Supplies $0 $69 $69

533140000 Engineering & Drafting Supplies $0 $225 $225


533150004NP Medical & Safety Supplies $193 $0 $200


533280000 Road Signs and Signals $662,041 $1,248,137 $698,137

533290001 Maintenance Materials and Supplies - Other $36,718 $87,665 $87,665

533290001NP Maintenance Materials and Supplies - Other $0 $0 $88

533290003 Traff ic Paint & Additives $207,139 $479,464 $279,464

533310002 Motor Fuel (Other) $40 $132 $132

533510000 Clothing & Uniforms $0 $441 $441

533900005 Building and Grounds Materials and Supplies $4 $2,905 $2,905

533900006 Shop Supplies & Small Tools $72,924 $96,035 $96,035

533900006NP Shop Supplies & Small Tools $259 $0 $500

Total 533XXX $991,009 $1,934,432 $1,187,470



Code 2013-14 2014-15 2014-15534431003 Payments to Contractors $0 $288 $288

534431004 Payments to Contractor Under Purchase Orders $922,616 $3,474,550 $974,550

534431004AL Payments to Contractor Under Purchase Orders AL $8,750 $0 $10,000

534511000 Office Furniture $0 $1,835 $1,835

534521000 Office Equipment $0 $174 $174

534521001 Missing Title $0 $2,056 $0

534524000 Engineering and Drafting Equipment $0 $0 $195

534528000 Voice Communication Equipment $0 $310 $310

534534001 Missing Title $1,001 $299 $0

534539002 Shop Equipment $0 $84 $84

534539003 Miscellaneous Equipment $0 $7,400 $7,400

Total 534XXX $932,367 $3,486,996 $994,836



Appendix 2

Code 2013-14 2014-15 2014-15535610000 Accounts Receivable Writeoffs $0 $30,167 $30,167

535622997 Inven - Other Adjustments - Fiscal Use Only $7,196 $0 $7,643

535660001 Service Charge - Sale of Surplus Property $0 $190 $190

535890005 Commercial Driver's License $0 $186 $838

535900007 Scrapping Expense $0 $4,787 $4,787

Total 535XXX $7,196 $35,330 $43,625

536XXX-AID AND PUBLIC ASSISTANCE


Code 2013-14 2014-15 2014-15536200002 Sign Maintenance by Municipal Agreement $57,919 $45,772 $61,821

536200003 Marking Maintenance by Municipal Agreement $25,000 $25,579 $25,579

536200004 Signal Maintenance by Municipal Agreement $1,106,663 $856,667 $1,168,932

536200005 Computerized Signal Sys Maint by Municipal Agree $17,803 $22,088 $54,315

536200007 Signal Construction by Municipal Agreement $0 $1,058,081 $58,081

536200010 Payments to Municipalities - Construction $0 $50,564 $50,564

536200012 Payments of Transportation Enhancement Funds $0 $251,490 $51,490

Total 536XXX $1,207,385 $2,310,241 $1,470,782


Receipts




Total 437XXX $28,539 $491,333 $230,821



Code 2013-14 2014-15 2014-154381355T3 Transfer In-Bond Construction TPA $0 $542 $542

438137812 Transfer In-Secondary Construction HF $3,799 $20,998 $20,998

438137813 Transfer In-Urban Construction HF $0 $97,400 $55,700

438137817 Transfer In-Spot Safety HF $133,328 $212,720 $212,720

438137818 Transfer In-Contingency HF $1,482 $160,677 $160,677

438137821 Transfer In-Primary Maintenance HF $1,879,125 $2,254,057 $2,054,057

438137822 Transfer In-Secondary Maintenance HF $1,009,642 $1,954,003 $1,154,003

438137824 Transfer In-Contract Resurfacing HF $110,119 $89,735 $114,735


438137829 Transfer In-Railroad HF $2,429 $3,431 $3,431

438137833 Transfer In-Non System Streets HF $41,747 $32,020 $42,020

Appendix 2

438137835 Transfer In-FEMA/NCEM HF $0 $631 $631

438137837 Transfer In-Small Urban Construction HF $67,739 $164,664 $164,664

438137838 Transfer In-Economic Development HF $0 $5,567 $5,567

438137839 Transfer In-System Preservation HF $190,635 $463,609 $263,609

438139050 Transfer In-Intrastate TF $0 $95,605 $95,605

438139052 Transfer In-Secondary Construction TF $0 $5,305 $5,305

438139055 Transfer In-Urban Loops Bond TF $0 $117,845 $17,845

438139056 Transfer In-Pavement Preservation TF $0 $833 $833

438139057 Transfer In-Traff ic Signalization TF $0 $4,459 $4,459

438139062 Transfer In-Moving Ahead Construction TF $0 $1,553 $1,553

438139067 Transfer In-Urban Construction TF $4,520 $50,215 $50,215

438139068 Transfer In-Bridge Replacement TF $0 $2,205 $2,205

438139075 Transfer In-Strategic Prioritization Fund TF $4,028 $0 $5,000

Total 438XXX $6,341,137 $10,797,352 $7,495,652

Total Receipts $6,369,676 $11,288,685 $7,726,473


Appendix 2

Recommended Base Budget (Worksheet I)Option IV Detail By Cost Center (Dollars)

Biennium : 2015-17Status : Approv ed

150-Department of Transportat ion

84210-Transportat ion - Highway Fund

7470 10 Field

7470 150417 10 Field

Requirements

531XXX-PERSONAL SERVICES Before Transfer After Transfer July 1st June 30thAccount Descript ion Actuals Actuals Cert if ied Authorized

Code 2013-14 2013-14 2014-15 2014-15

531211000 Salaries & Wages $975,770 $0 $1,187,771 $245,920

531211016 Payroll Additives Permanent Annual Rates $227,532 $0 $341,634 $124,068 New labor rate required to capture actual cost and fringes531311000 Temporary Labor Hourly Rate $97,025 $0 $133,123 $36,098

531411000 Salary and Wages - Overtime Pay $124,346 $0 $155,073 $30,727

531411001 Salary and Wages - Compensatory Leave Earned $28,183 $0 $29,211 $1,028

531411002 Payroll Additives - Annual Rates Overtime $4,077 $0 $4,410 $333

531431000 Salaries and Wages - Premium Pay $34,565 $0 $40,320 $5,755

531431001 Payroll Additives - Annual Rates Premium Pay $1,162 $0 $1,195 $33

531461000 Salaries and Wages - Longevity Pay - State Funded $19,331 $0 $20,264 $933

531461001 Payroll Additives - Longevity Pay $641 $0 $910 $269

531511000 Social Security Contribution $103,019 $0 $101,049 $625

531521000 Retirement Contribution $190,834 $0 $181,557 ($4,450)

531561000 Medical Insurance Contributions $143,954 $0 $155,962 $12,008

531575000 Employee Assistance Program $288 $0 $500 $212

531576000 Dependent Care - FICA Savings Operating Transfer $623 $0 $648 $25

531664000 Non-Taxable Emp Cell Phone Reimbursement $616 $0 $1,099 $483

Total 531XXX $1,951,966 $0 $2,354,726 $454,067


Account Descript ion Actuals Actuals Cert if ied Authorized

Code 2013-14 2013-14 2014-15 2014-15

532173000 Janitorial Services $16,689 $16,689 $18,985 $16,689

532174000 Waste Disposal $1,205 $1,205 $1,194 $1,205 Indirect cost would remain on fund center532210000 Energy Services-Electrical $123,785 $123,785 $121,566 $123,785

532230000 Energy Services-Water & Sewer $1,445 $1,445 $1,124 $1,445

532331002 Internal Motor Vehicle Repair Parts $576 $576 $1,180 $576

532333007 Repairs - Other Computer Equipment $22 $22 $0 $22

532714000 Transportaton Ground Employee In State $4,486 $4,486 $2,051 $4,486

532714001 Perm Motor Fleet Vehicle Mileage Charge $3,421 $3,421 $7,338 $3,421

532714004 Motor Fleet Penalty Mileage Charge $0 $0 $3,612 $0

532717002 Transportation Other-In State $278 $278 $0 $278

532721000 Lodging - In State $168 $168 $0 $168

532724000 Meals - In State $1,226 $1,226 $126 $1,226

532724001 Meals - Emergency $200 $200 $0 $200

532811000 Telephone Service $34,626 $34,626 $30,930 $34,626

532812000 Telecommunications Data Charge $392 $392 $8,123 $392

532814001 State Owned Wireless Phones $9,333 $9,333 $11,155 $9,333

532821000 Computer Data Processing Services-Mainframe $765 $765 $0 $765

532822000 Managed LAN Service Charge $12,626 $12,626 $23,093 $12,626

532840001 Post,Fr&Del-MailSvcs $73 $73 $0 $73

Appendix 2

532840002 Post,Fr&Del - Freight & Del $738 $738 $1,259 $738

532840003 Post,Fr&Del - Postal Meter $16 $16 $77 $16

532919001 Insurance & Bond Premiums $106 $106 $108 $106

532942000 Educational Expenses $80 $80 $144 $80

Total 532XXX $212,256 $212,256 $232,065 $212,256

533XXX-SUPPLIES


Code 2013-14 2013-14 2014-15 2014-15

533110000 Office Supplies $2,825 $2,825 $5,438 $2,825

533120000 IT Equipment Supplies/Parts $27,223 $27,223 $734 $27,223

533150004 Medical & Safety Supplies $3,291 $3,291 $10,699 $3,291

533210000 Janitorial & Sanitation Supplies $966 $966 $336 $966

Total 533XXX $34,305 $34,305 $17,207 $34,305



Code 2013-14 2013-14 2014-15 2014-15

534511000 Office Furniture $976 $976 $336 $976

Total 534XXX $976 $976 $336 $976

Highway Fund Appropriat ion $2,199,503 $247,537 $2,604,334 $701,604

7470 150418 10 Field

Requirements



Code 2013-14 2013-14 2014-15 2014-15

531211000 Salaries & Wages $270,219 $0 $292,465 $46,539

531211016 Payroll Additives Permanent Annual Rates $66,259 $0 $136,244 $77,123

531311000 Temporary Labor Hourly Rate $107,792 $0 $130,002 $22,210

531411000 Salary and Wages - Overtime Pay $3,660 $0 $3,986 $326

531411001 Salary and Wages - Compensatory Leave Earned $7,884 $0 $8,664 $780

531411002 Payroll Additives - Annual Rates Overtime $126 $0 $141 $15

531431000 Salaries and Wages - Premium Pay $961 $0 $1,065 $104

531431001 Payroll Additives - Annual Rates Premium Pay $33 $0 $66 $33

531461000 Salaries and Wages - Longevity Pay - State Funded $7,333 $0 $7,437 $104

531461001 Payroll Additives - Longevity Pay $231 $0 $284 $53

531511000 Social Security Contribution $33,028 $0 $46,032 $14,862

531521000 Retirement Contribution $48,405 $0 $71,055 $26,107



531576000 Dependent Care - FICA Savings Operating Transfer $3 $0 $14 $11

531625001 Short Term Disability Payments $0 $0 $3,468 $3,468

531664000 Non-Taxable Emp Cell Phone Reimbursement $672 $0 $1,168 $496

Total 531XXX $589,424 $0 $777,925 $225,247



Code 2013-14 2013-14 2014-15 2014-15

532210000 Energy Services-Electrical $4,876 $0 $4,285 $5,285

532220000 Energy Services - Heating $485 $0 $520 $520

532230000 Energy Services-Water & Sewer $646 $0 $981 $981

532721000 Lodging - In State $218 $0 $99 $308

532724000 Meals - In State $91 $0 $65 $128

532724001 Meals - Emergency $650 $0 $273 $800

Appendix 2

532811000 Telephone Service $2,381 $0 $2,385 $2,646


Total 532XXX $9,398 $0 $8,664 $10,724

533XXX-SUPPLIES


Code 2013-14 2013-14 2014-15 2014-15

533110000 Office Supplies $170 $0 $242 $270

533150004 Medical & Safety Supplies $1,560 $0 $2,947 $2,947

533210000 Janitorial & Sanitation Supplies $233 $0 $662 $997

Total 533XXX $1,963 $0 $3,851 $4,214

Highway Fund Appropriat ion $600,785 $0 $790,440 $240,185

Appendix 2

New labor rate required to capture actual cost and fringes

Appendix 2

Recommended Base Budget (Worksheet I)Detail By Cost Center (Dollars)

Option I Biennium : 2015-17Status : Approv ed

150-Department of Transportat ion


7470 10 Field

7470 150417 10 Field

Requirements

531XXX-PERSONAL SERVICES July 1st June 30thAccount Descript ion Actuals Cert if ied Authorized

Code 2013-14 2014-15 2014-15

531211000 Salaries & Wages $975,770 $1,187,771 $244,690

531211016 Payroll Additives Permanent Annual Rates $227,532 $341,634 $124,068 No transfer of actual expenditures/offset by standard labor charges531311000 Temporary Labor Hourly Rate $97,025 $133,123 $35,123 Budget transfer only531411000 Salary and Wages - Overtime Pay $124,346 $0 $0 If labor rate is higher than actual pay rate, could result in more 531411001 Salary and Wages - Compensatory Leave Earned $28,183 $0 $0 expenditures on project than budget available to transfer531411002 Payroll Additives - Annual Rates Overtime $4,077 $0 $0

531431000 Salaries and Wages - Premium Pay $34,565 $0 $0

531431001 Payroll Additives - Annual Rates Premium Pay $1,162 $0 $0

531461000 Salaries and Wages - Longevity Pay - State Funded $19,331 $0 $933


531511000 Social Security Contribution $103,019 $101,049 $625

531521000 Retirement Contribution $190,834 $181,557 ($4,450)




531664000 Non-Taxable Emp Cell Phone Reimbursement $616 $0 $0

Total 531XXX $1,951,966 $2,101,096 $412,997


Account Descript ion Actuals Cert if ied Authorized

Code 2013-14 2014-15 2014-15

532173000 Janitorial Services $16,689 $18,985 $0

532174000 Waste Disposal $1,205 $1,194 $0

532210000 Energy Services-Electrical $123,785 $121,566 $0 Continue including indirect cost in standard labor rate or develop532230000 Energy Services-Water & Sewer $1,445 $1,124 $0 another methodology to distribute indirect cost to projects532331002 Internal Motor Vehicle Repair Parts $576 $1,180 $0

532333007 Repairs - Other Computer Equipment $22 $0 $0

532333008 Repairs - Video Transmission Equipment $0 $190 $0

532333010 Repairs - Personal Computers and Printers $0 $32,277 $0

532714000 Transportaton Ground Employee In State $4,486 $2,051 $0

532714001 Perm Motor Fleet Vehicle Mileage Charge $3,421 $7,338 $0

532714004 Motor Fleet Penalty Mileage Charge $0 $3,612 $0


532721000 Lodging - In State $168 $0 $0

532724000 Meals - In State $1,226 $126 $0

532724001 Meals - Emergency $200 $0 $0

532811000 Telephone Service $34,626 $30,930 $0

532812000 Telecommunications Data Charge $392 $8,123 $0

532814001 State Owned Wireless Phones $9,333 $11,155 $0


Appendix 2

532821000 Computer Data Processing Services-Mainframe $765 $0 $0

532822000 Managed LAN Service Charge $12,626 $23,093 $0

532840001 Post,Fr&Del-MailSvcs $73 $0 $0

532840002 Post,Fr&Del - Freight & Del $738 $1,259 $0




Total 532XXX $212,256 $265,185 $0

533XXX-SUPPLIES


Code 2013-14 2014-15 2014-15

533110000 Office Supplies $2,825 $5,438 $0

533120000 IT Equipment Supplies/Parts $27,223 $734 $0

533150004 Medical & Safety Supplies $3,291 $10,699 $0

533900006 Shop Supplies & Small Tools $4,360 $62,455 $0

Total 533XXX $37,699 $79,326 $0

Highway Fund Appropriat ion $2,201,921 $2,445,607 $412,997

7470 150418 10 Field

Requirements



Code 2013-14 2014-15 2014-15

531211000 Salaries & Wages $270,219 $292,465 $45,758



531411000 Salary and Wages - Overtime Pay $3,660 $0 $0

531411001 Salary and Wages - Compensatory Leave Earned $7,884 $0 $0

531411002 Payroll Additives - Annual Rates Overtime $126 $0 $0

531431000 Salaries and Wages - Premium Pay $961 $0 $0


531461000 Salaries and Wages - Longevity Pay - State Funded $7,333 $0 $104







531625001 Short Term Disability Payments $0 $0 $0

531664000 Non-Taxable Emp Cell Phone Reimbursement $672 $0 $0

Total 531XXX $589,424 $751,432 $219,172



Code 2013-14 2014-15 2014-15

532210000 Energy Services-Electrical $4,876 $4,285 $0

532220000 Energy Services - Heating $485 $520 $0

532230000 Energy Services-Water & Sewer $646 $981 $0

532721000 Lodging - In State $218 $99 $0

532724000 Meals - In State $91 $65 $0

532724001 Meals - Emergency $650 $273 $0



Appendix 2

Total 532XXX $9,398 $8,664 $0

533XXX-SUPPLIES


Code 2013-14 2014-15 2014-15

533110000 Office Supplies $170 $242 $0

533150004 Medical & Safety Supplies $1,560 $2,947 $0


Total 533XXX $1,963 $3,851 $0

Highway Fund Appropriat ion $600,785 $763,947 $219,172

Appendix 2

Recommended Base Budget (Worksheet I)Detail By Cost Center (Dollars)Biennium : 2015-17

Current Status : Approved150-Depar tm ent of Transpor tation


0704 Legal - Field

0704 150704 Legal - Field

Requirem ents



Code 2013-14 2014-15 2014-15531211000 Salaries & Wages $2,784,067 $3,613,539 $3,613,539

531211016 Payroll Additives Permanent Annual Rates $644,335 $1,070,840 $1,070,840




531461001 Payroll Additives - Longevity Pay $1,580 $0 $1,642





531576000 Dependent Care - FICA Savings Operating Transfer $5,116 $0 $6,046

531625001 Short Term Disability Payments $5,800 $0 $6,000

Total 531XXX $4,640,182 $5,967,931 $6,114,728



Code 2013-14 2014-15 2014-15532110000 Legal Services $54,990 $236,969 $238,969

532199012 Professional Fees $562,863 $1,034,852 $1,218,741


532333010 Repairs - Personal Computers and Printers $0 $6,823 $6,729

532511001 Rental of Land Only $0 $13,330 $3,330

532512001 Rent/Lease-Buildings/Offices $65,936 $50,827 $66,242

532712000 "Trans Air - Out State, In Us" $328 $643 $643

532714000 Transportaton Ground Employee In State $48,781 $39,387 $50,327

532714002 Temporary Motor Fleet Vehicle Mileage Charge $7,023 $5,387 $7,169

532714003 Rental Car Charges $1,420 $0 $1,586

532715000 Transportation Ground Emp Out of State Travel $649 $345 $845

Appendix 2

532717002 Transportation Other-In State $2,562 $989 $2,661

532718000 Trans Oth-OutState, In US $0 $0 $69

532721000 Lodging - In State $11,730 $7,863 $16,735

532722000 Lodging-Out of State In US $1,436 $700 $1,506

532724000 Meals - In State $7,101 $4,676 $8,966

532725000 Meals - Out of State $626 $374 $662


532840003 Post,Fr&Del - Postal Meter $5,201 $6,516 $9,125

532860001 Advertising/Marketing $77,897 $54,692 $84,076



532942000 Educational Expenses $7,274 $2,130 $7,321

Total 532XXX $874,798 $1,478,850 $1,749,558

533XXX-SUPPLIES



533130000 Photographic Supplies $17,193 $26,017 $26,017

533150004 Medical & Safety Supplies $0 $0 $160

533310004 Motor Fuel for Rental Vehicle $134 $0 $143

533900005 Building and Grounds Materials and Supplies $0 $0 $63

Total 533XXX $27,189 $38,137 $42,006



Code 2013-14 2014-15 2014-15534110004 Acquisition of ROW by Agreement from Individuals $337 $0 $400

534120001 Right of Way Incidental Cost Paid to Individuals $974,809 $745,617 $974,946

534120002 Relocation Payments $473 $0 $500

534120003 Right of Way Legal Services $79,520 $180,515 $80,515

534120007 ROW REIMBURSEMENT FOR DAMAGES PAID TO INDIVIDUALS $201 $0 $250

534120009 ROW PAYMENTS TO ANY STATE/COUNTY/LOCAL GOV $679,099 $159,670 $681,135

534511000 Office Furniture $704 $0 $1,788

534521000 Office Equipment $0 $2,114 $2,114

534521001 Missing Title $0 $3,263 $0

534710002 Personal Computer Softw are Purchases $984 $1,919 $1,919

Total 534XXX $1,736,127 $1,093,098 $1,743,567



Code 2013-14 2014-15 2014-15

Appendix 2

535900010 IVAR/LVAR Yearly Corrections - Fiscal Only $61 $0 $0

Total 535XXX $61 $0 $0


Receipts



Code 2013-14 2014-15 2014-15437900023 Reimb by Others - w bs/internal order use only $61 $0 $0

437900032 Direct Charges to Projects or I/O $278,265 $1,450,620 $1,603,203

Total 437XXX $278,326 $1,450,620 $1,603,203



Code 2013-14 2014-15 2014-154381351T2 Transfer In-FHWA TPA $40,478 $126,248 $126,248

4381355T3 Transfer In-Bond Construction TPA $89,504 $242,557 $242,557

438137811 Transfer In-Primary Construction HF $18,813 $20,947 $20,947

438137812 Transfer In-Secondary Construction HF $86 $38,425 $38,425

438137813 Transfer In-Urban Construction HF $13,981 $2,937 $14,937

438137815 Transfer In-Bridge Replacement HF $0 $225 $225

438137817 Transfer In-Spot Safety HF $366 $4,295 $4,295

438137818 Transfer In-Contingency HF $3,768 $3,519 $3,819


438137822 Transfer In-Secondary Maintenance HF $2,150 $9,794 $9,794

438137824 Transfer In-Contract Resurfacing HF $0 $2,083 $2,083

438137825 Transfer In-Ferry Operations HF $1,832 $456 $1,856


438137829 Transfer In-Railroad HF $262,765 $54,220 $263,476

438137830 Transfer In-Airports HF $0 $288 $288

438137832 Transfer In-OSHA HF $0 $7 $7

438137833 Transfer In-Non System Streets HF $2,102 $0 $2,500

438137837 Transfer In-Small Urban Construction HF $4,775 $996 $4,996

438137838 Transfer In-Economic Development HF $48,876 $3,096 $50,096

438137839 Transfer In-System Preservation HF $20,473 $2,270 $22,270

438139050 Transfer In-Intrastate TF $864,792 $893,301 $893,301

438139052 Transfer In-Secondary Construction TF $0 $8,144 $8,144

438139054 Transfer In-Urban Loops TF $276,030 $364,070 $596,874

438139055 Transfer In-Urban Loops Bond TF $0 $227,712 $227,712

438139057 Transfer In-Traff ic Signalization TF $619 $0 $1,000

438139058 Transfer In-PE for Non-TIP Projects TF $0 $367 $367

Appendix 2

438139062 Transfer In-Moving Ahead Construction TF $11,868 $93,587 $93,587

438139063 Transfer In-Moving Ahead PTD TF $0 $285 $285

438139065 Transfer In-Primary Construction TF $54,948 $79,881 $79,881

438139066 Transfer In-Secondary Construction TF $42,031 $49,799 $49,799

438139067 Transfer In-Urban Construction TF $36,778 $20,118 $37,118

438139068 Transfer In-Bridge Replacement TF $364,301 $120,972 $370,972

438139069 Transfer In-Railroad TF $0 $16,642 $16,642

438139074 Transfer In-Mobility Fund TF $0 $210 $210

438139075 Transfer In-Strategic Prioritization Fund TF $67,314 $0 $70,000

Total 438XXX $7,000,031 $7,127,396 $8,046,656

Total Receipts $7,278,357 $8,578,016 $9,649,859


Appendix 2


Option IV Status : Approv ed150-Department of Transportat ion


0704 Legal - Field


Requirements

531XXX-PERSONAL SERVICES Before TransferAfter Transfer July 1st June 30thAccount Descript ion Actuals Actuals Cert if ied Authorized

Code 2013-14 2013-14 2014-15 2014-15

531211000 Salaries & Wages $2,784,067 $0 $3,613,539 $829,472

531211016 Payroll Additives Permanent Annual Rates $644,335 $0 $1,070,840 $426,505 New labor rate required to capture actual cost and fringes531311000 Temporary Labor Hourly Rate $117,717 $0 $175,473 $57,756

531411001 Salary and Wages - Compensatory Leave Earned $80,361 $0 $0 $4,506

531461000 Salaries and Wages - Longevity Pay - State Funded $47,720 $0 $0 $22

531461001 Payroll Additives - Longevity Pay $1,580 $0 $0 $62

531511000 Social Security Contribution $250,556 $0 $295,132 $44,576

531521000 Retirement Contribution $485,669 $0 $560,310 $74,641



531576000 Dependent Care - FICA Savings Operating Transfer $5,116 $0 $0 $930

531625001 Short Term Disability Payments $5,800 $0 $0 $200

Total 531XXX $4,640,182 $0 $5,967,931 $1,474,546



Code 2013-14 2013-14 2014-15 2014-15

532110000 Legal Services $54,990 $54,990 $236,969 $238,969

532333002 Repairs & Service to Equipment - Other $5,649 $5,649 $5,607 $7,536 Indirect cost would remain on fund center532512001 Rent/Lease-Buildings/Offices $65,936 $65,936 $50,827 $66,242

532712000 "Trans Air - Out State, In Us" $328 $328 $643 $643

532714000 Transportaton Ground Employee In State $48,781 $48,781 $39,387 $50,327

532714002 Temporary Motor Fleet Vehicle Mileage Charge $7,023 $7,023 $5,387 $7,169

532714003 Rental Car Charges $1,420 $1,420 $0 $1,586

532715000 Transportation Ground Emp Out of State Travel $649 $649 $345 $845

532717002 Transportation Other-In State $2,562 $2,562 $989 $2,661

532721000 Lodging - In State $11,730 $11,730 $7,863 $16,735

532722000 Lodging-Out of State In US $1,436 $1,436 $700 $1,506

532724000 Meals - In State $7,101 $7,101 $4,676 $8,966

532725000 Meals - Out of State $626 $626 $374 $662

532811000 Telephone Service $12,417 $12,417 $6,153 $15,293

532840003 Post,Fr&Del - Postal Meter $5,201 $5,201 $6,516 $9,125

532860001 Advertising/Marketing $77,897 $77,897 $54,692 $84,076


532930000 Conference and Seminar Registration Fees $685 $685 $450 $750

532942000 Educational Expenses $7,274 $7,274 $2,130 $7,321

Total 532XXX $311,935 $311,935 $423,845 $520,689

533XXX-SUPPLIES


Code 2013-14 2013-14 2014-15 2014-15

533110000 Office Supplies $9,862 $9,862 $12,120 $15,623

Appendix 2


Option I Status : Approv ed150-Department of Transportat ion


0704 Legal - Field


Requirements



Code 2013-14 2014-15 2014-15

531211000 Salaries & Wages $2,784,067 $3,613,539 $813,539

531211016 Payroll Additives Permanent Annual Rates $644,335 $1,070,840 $426,505 No transfer of actual expenditures/offset by standard labor charges531311000 Temporary Labor Hourly Rate $117,717 $175,473 $57,473 Budget transfer only531411001 Salary and Wages - Compensatory Leave Earned $80,361 $0 $0 If labor rate is higher than actual pay rate, could result in more 531461000 Salaries and Wages - Longevity Pay - State Funded $47,720 $0 $22 expenditures on project than budget available to transfer531461001 Payroll Additives - Longevity Pay $1,580 $0 $0





531576000 Dependent Care - FICA Savings Operating Transfer $5,116 $0 $0

531625001 Short Term Disability Payments $5,800 $0 $0

Total 531XXX $4,640,182 $5,967,931 $1,452,599



Code 2013-14 2014-15 2014-15

532110000 Legal Services $54,990 $236,969 $0

532199012 Professional Fees $562,863 $1,034,852 $0 Continue including indirect cost in standard labor rate or develop532333002 Repairs & Service to Equipment - Other $5,649 $5,607 $0 another methodology to distribute indirect cost to projects532512001 Rent/Lease-Buildings/Offices $65,936 $50,827 $0

532712000 "Trans Air - Out State, In Us" $328 $643 $0

532714000 Transportaton Ground Employee In State $48,781 $39,387 $0

532714002 Temporary Motor Fleet Vehicle Mileage Charge $7,023 $5,387 $0

532714003 Rental Car Charges $1,420 $0 $0

532715000 Transportation Ground Emp Out of State Travel $649 $345 $0

532717002 Transportation Other-In State $2,562 $989 $0

532721000 Lodging - In State $11,730 $7,863 $0

532722000 Lodging-Out of State In US $1,436 $700 $0

532724000 Meals - In State $7,101 $4,676 $0

532725000 Meals - Out of State $626 $374 $0


532840003 Post,Fr&Del - Postal Meter $5,201 $6,516 $0

532860001 Advertising/Marketing $77,897 $54,692 $0



532942000 Educational Expenses $7,274 $2,130 $0

Total 532XXX $874,798 $1,458,697 $0

533XXX-SUPPLIES


Appendix 2

Code 2013-14 2014-15 2014-15

533110000 Office Supplies $9,862 $12,120 $0

533130000 Photographic Supplies $17,193 $26,017 $0

533310004 Motor Fuel for Rental Vehicle $134 $0 $0

Total 533XXX $27,189 $38,137 $0



Code 2013-14 2014-15 2014-15

534511000 Office Furniture $704 $0 $0

534710002 Personal Computer Software Purchases $984 $1,919 $0

Total 534XXX $1,688 $1,919 $0

Highway Fund Appropriat ion $5,543,857 $7,466,684 $1,452,599

Appendix 2




7821 157821 Maintenance - Pr im ary

Requirem ents

538XXX-INTRA-GOVERNMENTAL TRANSFERS


Code 2013-14 2014-15 2014-15538130204 Intrafund Transfer to Div 1 Bitum Ops $534,863 $0 $0

538130205 Intrafund Transfer to Div 1 Traff ic Serv $1,158,850 $729,397 $729,397

538130207 Intrafund Transfer to Div 1 Design/Eng $708,142 $0 $0

538130229 Intrafund Transfer to Div 2 Incident Management $685 $0 $0

538130230 Intrafund Transfer to Div 2 Bitum Ops $196,695 $0 $0

538130231 Intrafund Transfer to Div 2 Traff ic Serv $721,609 $563,544 $563,544

538130232 Intrafund Transfer to Div 2 Roadside Env $1,132,228 $959,270 $959,270



538130254 Intrafund Transfer to Div 3 Traff ic Serv $2,045,256 $1,079,590 $1,079,590

538130255 Intrafund Transfer to Div 3 Roadside $1,777,285 $1,243,255 $1,243,255

538130256 Intrafund Transfer to Div 3 Design/Eng $340,349 $0 $176,392

538130277 Intrafund Transfer to Div 4 Incident Mgmt $10,620 $0 $0





538130301 Intrafund Transfer to Div 5 Incid Mgmt $34,228 $0 $0







538130327 Intrafund Transfer to Div 6 Roadside Env $2,136,789 $1,107,101 $1,107,101




Appendix 2



538130350 Intrafund Transfer to Div 7 Design/Eng $665,725 $822,267 $822,267











538130418 Intrafund Transfer to Div 10 Bitum Oper $118,772 $0 $0











538130469 Intrafund Transfer to Div 12 Roadside Env $0 $1,261,564 $1,261,564









538130521 Intrafund Transfer to Div 14 Traff ic Serv $700,840 $782,353 $782,353



538130533 Intrafund Transfer to Ferry Dist 2 $2,805 $0 $0

538130535 Intrafund Transfer to Ferry Dredge Ops $100,882 $0 $0

538130536 Intrafund Transfer to Ferry Mann's Harbor Shipyard $2,050 $0 $0

Appendix 2

538130537 Intrafund Transfer to Ferry Field Maint $1,404 $0 $0

538130538 Intrafund Transfer to Facility Design $67,280 $0 $0

538130539 Intrafund Transfer to Capital Improvements $64,944 $0 $0

538130654 Intrafund Transfer to Bicycle Facility Design $39,106 $0 $0

538130697 Intrafund Transfer to P & P Statew ide Planning $0 $30 $30

538130704 Intrafund Transfer to Legal $10,176 $0 $0

538130706 Intrafund Transfer to PDEA $24,505 $0 $0

538130709 Intrafund Transfer to Pavement Mgmt $690,973 $0 $0

538130713 Intrafund Transfer to Roadside Environmental Statew ide ($500) $0 $0

538130714 Intrafund Transfer to Engineer Trainee Prog $66,054 $0 $0

538130716 Intrafund Transfer to Transp System Plan $452,123 $0 $0

538130720 Intrafund Transfer to GHSP $1,614 $0 $0

538131066 Intrafund Transfer to Utilities Unit $27,266 $0 $0

538131068 Intrafund Transfer to Materials & Tests $17,213 $0 $0

538131080 Intrafund Transfer to Roadside Environmental Field $644,739 $402,681 $402,681

538131112 Intrafund Transfer to Mapping & Rd Inventory $917,493 $0 $0

538131114 Intrafund Transfer to Research & Devel $43,297 $0 $0

538131116 Intrafund Transfer to Quality Enhancement ($815,090) $0 $0

538131118 Intrafund Transfer to Photogrammetry ($565) $0 $0

538131122 Intrafund Transfer to Professional Services $567,592 $0 $0

538131136 Intrafund Transfer to State Road Maintenance $947,679 $0 $0

538131161 Intrafund Transfer to Div 5 Freew ay Maint $415,529 $0 $0

538131215 Intrafund Transfer to Div 1 ROW $1,589 $0 $0







538137151 Intrafund Transfer to Div 12 Dist 3 $1,797,072 $970,354 $970,354

538137205 Intrafund Transfer to Div 1 Dist 1 $3,976,384 $2,366,042 $2,366,042



538137220 Intrafund Transfer to Div 1 Bridge $2,656,590 $1,418,876 $1,418,876


538137230 Intrafund Transfer to Div 1 Construction $175,808 $0 $0




Appendix 2


538137260 Intrafund Transfer to Div 2 Construction $2,204,528 $0 $1,614,122





538137290 Intrafund Transfer to Div 3 Construction $2,770,981 $1,596,504 $2,296,504









538137345 Intrafund Transfer to Div 5 Bridge $1,213,157 $964,307 $964,307
















538137440 Intrafund Transfer to Div 8 Construction $1,138,022 $909,308 $909,308




538137465 Intrafund Transfer to Div 9 Construction ($772) $0 $0




Appendix 2





















538137627 Intrafund Transfer to Structure Mgmt $2,464,437 $654,961 $1,754,961

538137630 Intrafund Transfer to Hw y Design/Road Design $2,110 $0 $0

538137645 Intrafund Transfer to Highw ay Design/Geotechnical $533,974 $0 $0

538137651 Intrafund Transfer to Location & Survey Ops $145,132 $40,125 $63,504

538137660 Intrafund Transfer to Highw ay Design/Hydr Maint $31,324 $0 $0

538137671 Intrafund Transfer to Safety & Mobility ($409,061) $0 $0

538137680 Intrafund Transfer to ROW Reloc & Appraisal $10,338 $0 $0

Total 538XXX $246,807,731 $138,147,758 $142,011,651



Code 2013-14 2014-15 2014-15539910000 Construction & Maintenance $27,100,387 $6,064,826 $2,507,498

Total 539XXX $27,100,387 $6,064,826 $2,507,498


Receipts

430XXX-REVENUES


Code 2013-14 2014-15 2014-15430002000 PARTICIPATION REVENUE $44,367 $0 $0

Appendix 2

Total 430XXX $44,367 $0 $0

Total Receipts $44,367 $0 $0

Highw ay Fund Appropr iation $273,863,751 $144,212,584 $144,519,149

Appendix 2


Option I & IV Status : Approved150-Depar tm ent of Transpor tation


7821 157821 Maintenance - Pr im ary

Requirem ents Before Transfer After Transfer July 1st June 30th

Account Descr iption Actuals Actuals Cer tif ied Author ized

Code 2013-14 2013-14 2014-15 2014-15539910000 Construction & Maintenance $273,908,118 $274,908,118 $0 $274,908,118

Total Requirem ents $273,908,118 $274,908,118 $0 $274,908,118

Receipts

430XXX-REVENUES


Code 2013-14 2013-14 2014-15 2014-15430002000 PARTICIPATION REVENUE $44,367 $0 $0


Highw ay Fund Appropr iation $273,863,751 $274,908,118 $0 $274,908,118

Appendix 2




7822 157822 Maintenance - Secondary

Requirem ents

538XXX-INTRA-GOVERNMENTAL TRANSFERS


Code 2013-14 2014-15 2014-15538130204 Intrafund Transfer to Div 1 Bitum Ops $58,911 $0 $0

538130205 Intrafund Transfer to Div 1 Traff ic Serv $807,177 $0 $386,586



538130231 Intrafund Transfer to Div 2 Traff ic Serv $646,814 $0 $319,175

538130232 Intrafund Transfer to Div 2 Roadside Env $450,337 $0 $289,182




538130255 Intrafund Transfer to Div 3 Roadside $355,324 $0 $220,509


538130278 Intrafund Transfer to Div 4 Bitum Ops $9,214 $979,516 $79,516


538130280 Intrafund Transfer to Div 4 Roadside $2,220,769 $0 $2,221,439





538130325 Intrafund Transfer to Div 6 Bitum Ops $623,041 $1,266,981 $666,981




538130346 Intrafund Transfer to Div 7 Incident Mgmt $523 $0 $0

538130347 Intrafund Transfer to Div 7 Bitum Ops $1,998,597 $790,451 $2,000,451




538130375 Intrafund Transfer to Div 8 Bitum Ops $1,899,596 $810,356 $1,810,356

Appendix 2





538130395 Intrafund Transfer to Div 9 Bitum Ops $899,592 $0 $900,000





538130418 Intrafund Transfer to Div 10 Bitum Oper $731,346 $0 $735,000


538130420 Intrafund Transfer to Div 10 Roadside Env $254,589 $0 $0




538130467 Intrafund Transfer to Div 12 Bitum Oper $178,263 $0 $171,252


538130469 Intrafund Transfer to Div 12 Roadside Env $0 $0 $63,517












538130704 Intrafund Transfer to Legal $2,150 $0 $0

538130706 Intrafund Transfer to PDEA $28,016 $0 $0

538130709 Intrafund Transfer to Pavement Mgmt $1,350,848 $0 $1,373,124

538130714 Intrafund Transfer to Engineer Trainee Prog $213,153 $0 $106,207

538130716 Intrafund Transfer to Transp System Plan $2,455,126 $0 $2,476,778

538131066 Intrafund Transfer to Utilities Unit $65,161 $0 $0

538131068 Intrafund Transfer to Materials & Tests $44,056 $0 $0

538131080 Intrafund Transfer to Roadside Environmental Field $44,726 $53,100 $53,100

538131099 Intrafund Transfer to Governance Office $0 $0 $74,812

538131112 Intrafund Transfer to Mapping & Rd Inventory $795,892 $0 $699,136

Appendix 2

538131122 Intrafund Transfer to Professional Services $407,947 $0 $225,357

538131161 Intrafund Transfer to Div 5 Freew ay Maint $16,826 $0 $0


538131219 Intrafund Transfer to Div 5 ROW ($187) $0 $0










538137225 Intrafund Transfer to Div 1 Roadside $1,708,614 $0 $1,714,537





538137260 Intrafund Transfer to Div 2 Construction $92,074 $0 $100,000





















Appendix 2





538137410 Intrafund Transfer to Div 7 Construction $600,708 $1,409,688 $609,688





538137440 Intrafund Transfer to Div 8 Construction $190,701 $1,754,013 $254,013


















538137550 Intrafund Transfer to Div 12 Construction $11,766,736 $0 $0










538137627 Intrafund Transfer to Structure Mgmt $132,727 $0 $0

538137630 Intrafund Transfer to Hw y Design/Road Design $158 $0 $0

Appendix 2

538137645 Intrafund Transfer to Highw ay Design/Geotechnical $308,130 $0 $123,922

538137651 Intrafund Transfer to Location & Survey Ops $74,843 $16,300 $16,300

538137660 Intrafund Transfer to Highw ay Design/Hydr Maint $518,539 $0 $261,947

538137671 Intrafund Transfer to Safety & Mobility $50,590 $0 $0

538137680 Intrafund Transfer to ROW Reloc & Appraisal $12,504 $0 $0

Total 538XXX $283,006,930 $246,982,608 $262,925,957



Code 2013-14 2014-15 2014-15539910000 Construction & Maintenance $9,994,437 $19,758,607 $4,185,917

Total 539XXX $9,994,437 $19,758,607 $4,185,917


Receipts

430XXX-REVENUES


Code 2013-14 2014-15 2014-15430002000 PARTICIPATION REVENUE $569,432 $0 $0

Total 430XXX $569,432 $0 $0


Highw ay Fund Appropr iation $292,431,935 $266,741,215 $267,111,874

Appendix 2


Options I & IV Status : Approved150-Depar tm ent of Transpor tation


7822 157822 Maintenance - Secondary

539XXX-OTHER EXPENSES AND ADJUSTMENTS Before Transfer After Transfer July 1st June 30th


Code 2013-14 2013-14 2014-15 2014-15539910000 Construction & Maintenance $209,000,000 $293,001,367 $0 $293,001,367

Total Requirem ents $209,000,000 $293,001,367 $0 $293,001,367

Receipts

430XXX-REVENUES


Code 2013-14 2013-14 2014-15 2014-15430002000 PARTICIPATION REVENUE $569,432 $0 $0 $0

Total Receipts $569,432 $0 $0 $0

Highw ay Fund Appropr iation $208,430,568 $293,001,367 $0 $293,001,367

Field Cost Center budget appropriation changes · 2016-05-02 · Field Cost Center budget...

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