Intro to Programming Using C Master Visuals Vol 4 V3 (Espa+¦ol)
FI-01 - Intro to SAP R3 - V3
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Transcript of FI-01 - Intro to SAP R3 - V3
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, ,
Audit Lead Technology
Airtel
Email: [email protected]; [email protected]
Cell: 01610006106, 01711007213
Version: 3.0
Last Updated: 2-Mar-2011
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SAP Major Certification Areas for ERP
Procurement Sales &Production Planning
(MM)
TSCM 50, 52
Distribution (SD)
TSCM 60, 62
& Control (PP)
TSCM 40, 42
Financial Accounting (FI)
Financial Accounting : TFIN 50, 52
Management Accounting / Controlling (CO)
Mana ement Accountin : TFIN 20, 22
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Finance Professionals
How Participants are Benefited thru FI Knowledge
Knowledgeable & skilled staff
Know various options available in the system how the Financial processes
may be implemented
Auditors Get a clear insight of the systems, processes & data
Know in advance clearly how data are processed & reported; what may go
wrong at which point
IT Professionals
Get a strong path into SAP-jobs
Get a very good exposure into business processes
Understand the objectives of the underlying technologies & BASIS
SAP Functional Consultants and enterpreneurs Get the skill & understanding of the Core of SAP
Understand where to integrate other modules of SAP
Career Seekers
Get a very good job-opportunity in related fields
Understand various options/paths of career in the enterprises
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Methodology
We would conduct the training as
PPT Slides, where necessary
Practising the Topics in an SAP system (IDES version)
Open Discussion to explain things better
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SAP
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Introduction to SAP-FI and Org. Units
Topics to cover
Introduction to ERP (FICO & SCM)
Organization of SAP ERP Modules
FI Organizational Units
Part-1: Business Organization and Accommodation in SAP
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Assumptions
Participants have moderate:
Skills on financial reporting
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Concept Check : Basic Accounting Equation
The Accounting Equation,
=
A = L + C, [where C = I E + Cp]
= p
A + E = L + I + CpFor simplicity,
A + E = L + I + C
Debit Credit
Day-1: Introduction to SAP and a Case Study [Part-1]
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Concept Check : T-Accounts
Debit Credit
GL Head which will be debited 50,000.00 ...0.00
GL Head which will be credited...0.00 . 50,000.00
Or, simply,
Debit Credit
GL Head which will be debited 50,000.00
GL Head which will be credited .............50,000.00
Day-1: Introduction to SAP and a Case Study [Part-1]
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Concept Check : Accounting Journal
Journal No. ..
Date..................
..
Narration
..
.
GL Head GL Descri tion Debit Tk. Credit Extended
Tk.
Fields
GL Head-1 Paper price 50,000/-
- - -,
GL Head-3 Labor charge 1,000/-
GL Head-4 Petty Cash 56,000/-
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Concept Check : Trial Balance
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Concept Check : Income Statement (P&L Account)
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Concept Check : Balance Sheet
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Concept Check : Cash Flow
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Concept Check : Changes in Owners Equity
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SAP
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SAP Evolution
Recent Evolutions in SAP:
Builds on R/3
SAP R/3 Enterprise 4.7
2002
mySAP ERP
2003
n ro uces e eaver a orm
SAP ECC 5.0
(ERP Central Component)
2004
SAP ECC 6.0
2005
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Organization of SAP ERP Modules
FIFI
FinancialFinancial
AccountingAccounting
SDSD
Sales &Sales &
DistributionDistribution
Major SAP Modules
SD Sales & Distribution
Major SAP Modules
SD Sales & Distribution
R/3R/3
COCO
ControllingControlling
AMAM
Fixed AssetsFixed Assets
Mgmt.Mgmt.
MaterialsMaterials
Mgmt.Mgmt.PPPPProductionProduction
PlanningPlanning
MM Materials Management
PP Production PlanningPM Plant Maintenance
QM Quality Management
MM Materials Management
PP Production PlanningPM Plant Maintenance
QM Quality Management
Client / ServerClient / Server
ABAP/4ABAP/4
PSPS
ProjectProject
SystemSystemOCOC
Office &Office &
QMQM
QualityQuality
Mgmt.Mgmt. PMPMPlantPlant
AM Asset Management
PS Project System
FI Financial Accounting
CO Controlling
AM Asset Management
PS Project System
FI Financial Accounting
CO Controllingommunommun --
cationcationISIS
IndustryIndustry
SolutionsSolutions
HRHR
HumanHuman
ResourcesResources
a n enancea n enance HR Human Resources
WF Work Flow
HR Human Resources
WF Work Flow
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Financial Modules
Enterprise Controlling
ControllingFinancial AccountingTreasury
General
AP
e ger
AccountsPayable
CCACost Center
Accounting
Product
TM TreasuryManagement
Cash
ARAccounts
Receivable
Costing
Profitability
Management
Funds
Management
AAAsset
Accounting
IM Capital Investment & Financing
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SAP
- FI Organizational Units
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Organizational Units in FI
Company
Company Code
Business Area
Credit Control Area
Dunning Area
Financial Management Area
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Enterprise Structure
An enterprise can consist of several legally independent companies, for which
.
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Enterprise Structure Mapping to SAP
Group ClientClient
Company
Factory
Company codeCompany code
SitePlant
Affiliate
Sales organizationSales organizationSales department
Wholesale DistributionDistributionDistribution channelchannelchannelRetail
Storage locationStorage locationStorage location
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Client & Company
A commercially, organizationally, and technically self-contained unit within an SAP
System. Clients have their own master records and set of tables.
Company:
created according to the relevant legal requirements, e.g., Sanofi Aventis, Novartis,Avery Dennison, etc, enlisted under US SEC. It can include many individual
company codes (CC), e.g., Novartis BD, Novartis IN, Novartis PK, etc.
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Company Code (CC)
CC is the smallest organizational unit of external accounting for which a complete,
- .
in FI. It is usually a legally independent company.
A CC could also be a separate, but not independent, commercial place of work,
. ., , . .
Lanka is another CC.
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Plant (Factory)
The plant is an operating area or branch within a company. A plant has its own
material master data. You can maintain data at plant level for the following viewson a material master record in particular: MRP, Purchasing, Storage, Work
scheduling, Production resources/tools, Forecasting, Quality management, Sales,
Costing.
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Business Area
Corresponds to a specific
business segment or area of
responsibility in a company.
Business areas are used in
external segment reporting(over and above company
codes), based on the significant
areas of operation of a company
(e.g., product lines, branches,
etc).
Financial statements can be
created for business areas for
internal purposes. SBUs may be
implemented as BAs.
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Managerial Grouping
Financial Management Area:
It is an organizational unit within accounting which structures the business
organ za on rom e perspec ve o as u ge anagemen an un s
Management.
Functional Area:
A functional area is an organizational unit within accounting which structures your
business organization according to the requirements of cost-of-sales accounting.
Typical functional areas are Sales, Production, Marketing, Admin and R&D.
Credit Control Area:
It is an organizational unit that specifies and checks a credit limit for customers.
Within a credit control area, the credit limits must be specified in the samecurrency.
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Profit Center [Master Data in CO]
It is a management-oriented organizational unit used for internal controlling
purposes to determine profit for internal areas of responsibility. It lets usdetermine profits and losses using either period accounting or the cost-of-sales
approach.
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Cost Center [Master Data in CO]
An organizational unit within a controlling area that represents a defined location
of cost incurrence. E.g., Production, Service, Administration, Sales & Distribution,etc. It is used to track where costs occurred within the Organisation (i.e., as a cost
collector)
*) A profit center differs from a cost center in that the cost centers merely
represent the units in which capacity costs arise, whereas the person in charge ofthe profit center is responsible for its balance of costs and revenues.
*) The essential di fference between a profit center and a business area is that prof it
centers are used for internal control, while business areas are more geared toward
an external viewpoint.
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Mapping Enterprise Structure to SAP
Mapping the organizational units to the R/3 organizational units could look like this, for
example:
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SAP
SAP Document Structure
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A Sample Document
Doc
Header
Line
Item
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Posting Key & Transaction Code
Posting Key:
It works at the doc line item level. Posting keys serve three main functions in
account ng:
a. Controls which type of account the line item will be posted to.
b. Control whether the line item will be osted as a debit or a credit.
c. Lastly, helps in determining field statuses for additional details.
Default posting key values:
*) GL - "Debit" is posting key 40 and "Credit" is posting key 50.
*) Customer Invoices - "Debit" is posting key 01 and "Credit" is posting key 50.
*) Vendor Invoices - "Debit" is posting key 40 and "Credit" is posting key 31.
Transaction Code:
It is the short-cut to access a particular screen in SAP. For example, FB50 is the
. , -
interface (screen) through which documents are entered or manipulated.
i l
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Fiscal Year
Fiscal Year Variant:
It is the object in which we define our fiscal year policy in SAP. A FY is an
accounting period over which financial reporting is mandatorily done. A FY consist
of several interim eriods, called Postin Periods. A FY usuall includes 12 ostin
periods and at least one special period.
FY Types:
a. FY same as CY, e.g., year 2009 as defined in calendar
b. FY dependent on CY & different than CY, e.g., FY only valid for
2009,2010c. n epen en o eren an , e.g., pr ar w
same period ranges
Postin Periods:
Used to post regular transactions during the year. These are usually months.
Used for entries required after closing the year. Max 4 special periods are possible.
FY C l d Y
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FY same as Calendar Year
The fiscal year begins on January 1. Twelve posting periods are available.
The periods correspond to calendar months. You do not have to define the
individual periods. The system automatically uses the calendar months.
Y I d d t FY
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Year-Independent FY
The fiscal year begins on April 01 every time, for example. It is not same as calendar year, i.e., Jan-Dec; rather Apr-Mar, for example.
Ye i de e de t FY ( e iod diff th le d o th )
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Year-independent FY (period diff. than calendar months)
Year dependent FY
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Year-dependent FY
It is valid for specific calendar years.
It does not begin & end on specific days of the calendar year every time .
It is the only solution when we want to have strictly 30 days for every month, forexample.
In FY 2009: Period-1 starts on Jan 01, 2009
In FY 2010: Period-1 starts on Dec 28, 2009
2009
Period 1 2 3 4 5 6 7 8 9 10 11 12
n o
Period
Year
Displ.
0 0 0 0 0 0 0 0 0 0 0 0
SAP
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SAP
.
Model Company MR Batteries BD Limited
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Model Company MR Batteries BD Limited
For master data, please refer to
supplementary data sheets.
Introduction to SAP-FI
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Introduction to SAP-FI
Hope that you enjoyed the class.
End of Day-1
Thank ou
Day-1: Introduction to SAP and a Case Study [Part-1]