FENCE UPGRADE PROJECT€¦ · and security of ERS during this project, a temporary security fence...

United States Department-of State

Office of Foreign MissionsWashington, D.C. 20520

January 10, 2018

REF 18-31

Ms. Diane Sullivan

Director

National Capital Planning Commission

401 9th Street, NW Suite 500

Washington, DC 20576

Dear Ms. Sullivan:

On behalf of the Embassy of Singapore, the Department of State is requesting the National Capital

Planning Commission's final review and approval for a fence to be constructed at the existing Embassy of

Singapore located at 3501 International Place, NW, Washington, DC 20008, within the International

Chancery Center.

The plans for the proposed fence have been reviewed by the Department of State and appear

to meet all requirements of the Development Controls and are consistent with the Master Plan for the

Center. In addition, the plans are consistent with the policies and objectives of Section 101 of the

National Environment Policy Act of 1969 and will not adversely affect the quality of the environment.

The Department has determined that the planned development by the Embassy of Singapore

is not subject to the provisions of Section 106 of the National Historical Preservation Act of 1966, as

amended.

Per https:Jlwww.ncpc.gov/review/calendar/, we would appreciate you placing the plans on

your February 1,2018 agenda for review and approval by the Commission. A CD containing the

documents and specifications will be provided under separate cover.

Should you have any questions or require additional information, please contact me at 202-

736-7173.

s~

John Solano

Senior Foreign Affairs Officer

http://https:Jlwww.ncpc.gov/review/calendar/,

EMBASSY

OF THE REPUBLIC OF

SINGAPORE

FENCE UPGRADE

PROJECT REPORT Tender Reference No.: FOR000ETT17000047

A-1 AMERICAN FENCE CO., INC.

Page 1 of 12 EMBASSY OF SINGAPORE FENCE UPGRADE


BUSINESS CONTACTS AND INDUSUTRY LISTINGS

Mailing Address:

P.O. Box 2509, Orange, TX 77632

Headquarters Office:

701 E. Lutcher Drive, Orange, TX 77632

409.883.8986 (t) | 409.883.7832 (f)

Washington D.C. Regional Office:

1020 N. Fairfax St.

Suite 320

Alexandria, VA 22314

Industry Listings/IDs:

DUNS: 045189545

CAGE: 09LB6

Tax ID: 74-1907329



PREPARED FOR:


Attn: Plan and Project Submissions

401 9th Street NW

Washington, D.C. 20004

PREPARED BY:

A-1 American Fence Co., Inc.

701 E. Lutcher Dr.

Orange, TX 77631

APPROVED FOR RELEASE BY:

Doyle Hinds

President,

A-1 American Fence Co., Inc.

RELEASE DATE:

25 JAN 2018



TABLE OF CONTENTS

PROJECT REPORT ....................................................................................................................... 4

INTRODUCTION ............................................................................................................ 4

SCOPE ............................................................................................................................. 4

COORDINATION ........................................................................................................... 4

PROJECT AREA ............................................................................................................. 5

PROJECT DESCRIPTION .............................................................................................. 5

PROPOSED SCHEDULE AND COST ESTIMATE ...................................................... 5

VIEWSHED ..................................................................................................................... 6

CONCLUDING NOTES.................................................................................................. 6

APPENDIX A – EXISTING FENCE PHOTOS ............................................................................ 7

APPENDIX B – NEW FENCE EXAMPLES ................................................................................ 8

APPENDIX C – RENDERED PHOTOS OF NEW FENCE ......................................................... 9

APPENDIX D – OFM REQUEST FOR NCPC REVIEW .......................................................... 11

APPENDIX E – NCPC FINAL REVIEW REQUIREMENTS .................................................... 12

*To return to TOC, use the Bookmark feature on the Insert tab.



PROJECT REPORT

INTRODUCTION

The fence system presented in this report is based on A-1 American Fence, Co.’s response to the

Embassy of the Republic of Singapore’s 12JUN2017 request for proposal (RFP) to replace and

enhance their existing perimeter fence. This RFP requires a Palisade-style fence that reaches a

height of three meters of above each grade of the embassy’s perimeter, and that it meet the height

of the existing fence of the neighboring Chinese Embassy. Reference Tender No.:

FOR000ETT17000047 for specific details.

SCOPE

Having passed the preliminary review phase, this report addresses only those requirements

necessary to support the National Capital Planning Commission’s (NCPC) final review, as

defined by NCPC’s Submissions Guidelines. These requirements, at the direction of the NCPC

Project Coordinator for this project, have been reduced to a specific subset of those originally

outlined in the Submissions Guidelines. Reference Appendix-E for supporting information.

Additionally, Department of States’ letter to NCPC, requesting this project tabled for final

review, reports this project aligns with the Master Control Plan for the ICC, that it will not

adversely affect the environment, and is not subject to Section 106 of the National Historical

Preservation Act. Consequently, impact assessments for neither the environment nor historic

landmarks will be included in this submission. Reference Appendix-D for supporting

documentation.

COORDINATION

The majority this project requires coordination with the following four organizations:

Embassy of The Republic of Singapore

(ERS)

Customer

Gavin Dominic, Attaché

Embassy of the Republic of Singapore

3501 International Pl NW


DID: (202) 465 3350

U.S. Department of State (OFM)

Project Sponsor

John Solano

Senior Foreign Affairs Officer

Office of Foreign Missions

U.S. State Department

2201 C Street NW

RM 2236


Main: 202.895.3500


(NCPC)

Project Coordinator

Vivian Lee, AICP, LEED AP BD+C

Urban Planner,

Urban Design and Plan Review Division

401 9th Street, NW, Suite 500N,

Washington, DC 20004

Main 202.482.7200

U.S. Commission of Fine Arts

(CFA)

Project Coordinator

Sara Batcheler

U.S. Commission of Fine Arts

401 F Street NW, Suite 312

Washington, DC 20001-2728

(202) 504-2200



COORDINATION (CONT.)

Coordination with other agencies, such as, Washing D.C.’s District Department of Regulatory

Affairs (DDRA) and District Department of Transportation (DDOT), and the U.S. Army Corps

of Engineers (USACE), may occur during this project.

PROJECT AREA

This project is limited to the confines of ERS grounds, 3501 International Pl, NW, Washington,

D.C. 20008; Ward 3; Tax Lot 2055 0818. The majority of this project’s work will be

concentrated on the approximate 1,942ft2 of the ground skirting ERS’s perimeter; this is the area

where the current fence stands. The current, non-rated fence skirts ERS’ northside, facing Van

Ness, and runs from North to South, along the Embassy’s eastside, facing International Dr.; this

area slopes gradually to the street, and it is covered with grass, and a small number of trees and

shrubs. The northside fence line is paralleled by small, trunked trees at 10’ intervals, that stand

between the fence line and the sidewalk. The southside of the compound is demarcated from the

street by staggered brick walls. ERS’s west wall is adjacent to the Chinese Embassy’s east wall,

and it is lined with small trees a few feet from the wall. Reference Appendix-A for photographic

detail.

PROJECT DESCRIPTION

The objective of this project is the complete replacement of ERS’s existing, non-hardened

perimeter fence system, with a Palisade style, industrial-gauge steel, anti-ram fence system.

Reference Appendices-A – C for photographic examples.

Completing this project will require removing the existing fence system, and installing new 4”

steel posts, either by excavation, or by mounting them to the top surface of the existing brick

walls at 6’ intervals. The new fence system will be installed in corresponding 6’ panels. Though

a large part of the project area rests between a public sidewalk and ERS’s landscaped yard, no

changes will be made to either the concrete or vegetation on either side of the fence as part of

this installation.

Materials and equipment for this project will be staged on the embassy grounds. To mitigate

impact on pedestrian and vehicular traffic in the vicinity, the majority of deliveries and pickups

will be done with full-size pickup trucks, on the embassy grounds, as well. To ensure the safety

and security of ERS during this project, a temporary security fence will be erected in place of the

existing fence, then removed as the new fence system is installed.

PROPOSED SCHEDULE AND COST ESTIMATE

The following timeline is based on an 8-week schedule of 7-day work weeks, and with a crew of

5-10 workers. The goal is to complete this project within 60 business days from start to finish.

Total project cost is $1,271,370. Work will begin after all required permits have been obtained.

Week 1: Delivery of tools and material, and erection of temporary security fence

Week 2: Demolition and removal of existing fence from the property

Week 3: Excavation of new post holes and installation of new fence and barrier posts

Week 4: Installation of new fence panels

Week 5: Installation of cabling system



SCHEDULE AND COST (CONT.)

Week 6: Installation of microwave alarm system

Week 7: Installation of barrier gates and demobilization

Week 8: Installation of bollards, removal of remaining security fence

VIEWSHED

The current perimeter fence stands at 5’ tall with 6” divides between pickets. The proposed fence

system will raise the perimeter to a near height of 10’, and it will draw the ERS perimeter to a

tighter closure, with 4” gaps between fence pickets. This change in configuration will improve

the ERS security without sacrificing the viewshed. Additionally, the ERS fence upgrade will be

an aesthetic improvement to the property and complement the adjacent, “Monument Top”, fence

line of the Chinese Embassy.

Special consideration needs to be given to the 7’- 6” height limit established by the Development

Controls for the Chancery Section of the International Center in the District of Colombia,

Section 611.11. This regulation conflicts with ERS’s requirement for a security fence system

taller than 9’; and this conflict must be reconciled by OFM and NCPC, as ERS resides on

Federal property managed by the Department of State.

CONCLUDING NOTES

In the event more information is required, please contact A-1 American Fence Co., Inc., at the

above listed numbers.



APPENDIX A – EXISTING FENCE PHOTOS



APPENDIX B – NEW FENCE EXAMPLES



APPENDIX C – RENDERED PHOTOS OF NEW FENCE



APPENDIX-C FENCE RENDERING (CONT.)



APPENDIX D – OFM REQUEST FOR NCPC REVIEW



APPENDIX E – NCPC FINAL REVIEW REQUIREMENTS

The following excerpts are taken from email correspondence with NCPC Project Coordinator:

12JAN2018

1. A written narrative that describes the project:

· Description of Project Area

· Description of the Proposed Development

· Schedule: Provide a schedule for project construction and occupancy (if applicable)

· Images of existing conditions

· Confirm that the proposed fence is consistent with the Development Controls for the

Chancery Section of the International Center in the District of Columbia §611.00 through

613.13, including its placement, height (no higher than six and one-half feet (6’- 6”) above the

final grade, and finishes.

· Does the project require tree removal?

· How will the project affect views/viewsheds?

2. Design and presentation drawings:

A site plan that shows the relationship of proposed improvements to existing site

features. The site plan should include:

· Site boundaries (lot line/properly line), including dimensions

· Buildings to remain and be demolished, if applicable

· Roadways entrances, and parking areas

· Walkways

· Fences

· Vegetation

· Topography

3. Fence specifications, including dimensions, color, and finishes.

4. Elevation, sections, if available

5. Information on NEPA and Section 106

16JAN2018

1. The proposed replacement fence is to be 10' tall. Would you please provide me a link to the

Development Controls for reference. Please see attached document, refer to page 16 in the PDF,

Section 610.00-613.13 Fences and Retaining Walls.

2. The initial letter from OFM determined that the fence upgrade would impact neither

environment nor historic markers. Is a NEPA EIS and 106 Assessment required? We will follow

up with the Department of State regarding compliance with Section 106.

3. To confirm, the TMP is not required due to the limited number of people needed for the job?

A TMP is not required because the project will not increase the number of employees in the

embassy after construction, and will not affect parking or traffic patterns.

SINGAPORE PRJT DWG - NCPC.pdfA1 Embassy of Singapore Cover SheetA1-FOR000ETT17000047-001 Drawing TreeA1-FOR000ETT17000047-002 Vicinity 500ftA1-FOR000ETT17000047-003 Vicinity 100ftA1-FOR000ETT17000047-004 Site MapA1-FOR000ETT17000047-005 Embassy Site PlanA1-FOR000ETT17000047-006 Site Plan TopographyA1-FOR000ETT17000047-008 Fence Panel DetailA1-FOR000ETT17000047-009 Cable Barrier Details

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