FEMS Presentation

8/18/2019 FEMS Presentation

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Facilities andEquipment

MaintenanceSystem

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OFFICE FOR TESDA TECHNOLOGY

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The facilities and equipment management system isdesigned to manage the information necessary toimprove the maintenance program of theorganization.

It helps to:

1. Minimize downtime through more consistentpreventive maintenance;

2. Improve maintenance labor productively through better scheduling;

3. Reduce the severity, frequency and cost of breakdown;

Facilities and Equipment MaintenanceManagement System

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Cont....

It helps to:

4. Prolong equipment life;

5. Increase production efficiency and quality;

6. Control cost of repairs; and

7. Improve management work through better, moretimely reporting.

Facilities and Equipment MaintenanceManagement System

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The Preventive Maintenance System may bepresented into four (4) Subsystems:

1. Inventory Sub-system –deals with the

identification of facility, utility and equipment to be maintained.

2. Recording and costing Sub-system –pertains to theproper recording and costing of maintenanceoperation and the establishment of preventivemaintenance measures.

Preventive Maintenance System

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3. Scheduling Sub-system –entails appropriate

scheduling of workload. Aims to ensure that themaintenance operates at an optimum level,customize for a specific application.

4. Job Assignment and Performance Sub-system –is the

careful assignment of technicians tocorresponding maintenance requirement

Preventive Maintenance System

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Maintenance function is an important economic factor in any establishment.Proper maintenance ensures the firms’ continuous operations and eliminatesunnessesary interruption normally caused by major breakdown in equipmentand facilities. Thus, output is maximized with least economic cost.

Maintenance must be implemented to all areas. Basically, it shows the

frequency of actions to be undertaken to the following areas:

1. Building-cleaning services are provided on a daily basis to all areas of the campus,including weekends. To address the needs of each office or building, a Building Attendant has

been assigned to each specific area and s/he will provide the basic service standards. Theseservice standards represent the minimum services you can expect to receive in your office and

classroom areas. These services, however, can be modified as necessary to meet your specificrequirements. Thus, any special requests not addressed through the provision of thesespecific service standards shoul be given directly to your Building Attendant.by optimizingthe one-on-one relationship and communications between you and your Building Attendant,the office can better diliver the quality services that meet or exceed your expectations.

AREAS FOR MAINTENANCE

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2. Plumbing System –Plumbing refers to a system of pipes and fixtures installed in

a building for the distribution of potable water and the removal of bwaterbornewastes. Plumbing is usually distinguished from water and sewage systems, in thata plumbing system serves one building, while water and sewage systems serve agroup of buildings or a city.

3. Lighting System –Lighting can be your highest business energy cost – and yourgreatest opportunity for savings. Reducing heat output from your lighting can alsoreduce your air conditioning costs. Without proper lighting, productivity, safety,

security and overall aesthetics can be compromised. Good lighting designcontributes to employee comfort and health, which in turn can result in greaterproductivity.

4. Electrical Wiring System– This needs to be looked at by a shop that has the tools,information and experience to diagnose electrical issues. This can be broken wire,

bad fuse or any number of electrical issues. Highly advise you don’t replace

anything and get it diagnosed by a professional. If you really feel like you want totackle this, get a good repair manual, wiring diagram and access to the technicalservice bulltins, read up on all the circuits involved and come up with adiagnostic procedure to address this.


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5. Refrigeration and Air-conditioning System –Air conditioning is the removal of heat fromindoor air for thermal comfort. In another sense, the term can refer to any form of cooling,

heating, ventilation or disinfection that modifies the condition of air. An air conditioner(often referred to as AC or air con) is an appliance, system, or machine designed tostabilize the air temperature and humidity within an area (used for cooling as well asheating depending on the air properties at a given time), typically using a refrigerationcycle but sometimes using evaporation, commonly for comfort cooling in buildings andmotor vehicles.

6. Electric Power Generators –Electric generator is a device that converts mechanical to

electrical energy. A generator forces electrons in the windings to flow through the externalelectrical circuit. It is somewhat analogous to a water pump, which creates a flow of water

but does not create the water inside. The source of mechanical energy may be areciprocating or turbine steam engine, water falling through a turbine or waterwheel, aninternal combustion engine, a wind turbine, a hand crank, compressed air or any othersource of mechanical energy.

7. Elevators– An elevator is a type of vertical transport equipment that efficiently movespeople or goods between floors (level, decks) of a building, vessel or other structure.Elevators are generally powered by electric motors that either drive traction cables orcounterweight systems like a hoist, or pump hydraulic fluid to raise a cylindrical pistonlike a jack.


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8. Office Machines and Equipment –Office equipment needed to run anoffice/business, such as computer hardware and PDAs, office machines such asprinters, copiers and digital recorder transcribers and LCD projectors.

9. Information / Telephone System –t consists of computers, fax machines, internetconnections, mobile phones and telephone lines.

10. Vehicles– The best source of information about scheduled maintenance is from

the vehicle manufacturer. The owner’s portfolio that came with the vehicle whenit was new should include a scheduled maintenance booklet that mayincorporated in whith the owner’s manual or it may be a separate booklet.

11. Ecology– Ecology is the scientific study of the relations that living organismshave with respect to each other and their natural environment. Variables ofinterest to ecologists include the composition, distribution, amount (biomass),

number, and changing states of organisms within and among ecosystems. One of best contribution in the preservation of the environment is the waste managementactivity that will be in placed in the respective organizations. The adherence to thepolicies and programs on garbage management would definitely create amultiplying effect of having a clean and safe environment.


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Facilities and Equipment MaintenanceTeam (FEMT)

Being tasked to manage the maintenance system of facilitiesand equipment, the FEMT shall serve for the development andimplementation of policies and guidelines pertaining to themaintenance and facilities of the organization.

The following are the general functions of FEMT inconsonance to maintenance:

1.Manage / supervise the maintenance operations of equipment

and facilities effectively and systematically.2.Provide technical knowledge on effective maintenance practices.

3.Conduct training on maintenance management system.

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Cont...4.Establish goals, objectives, policies, procedures andguidelines for the maintenance system of the organization.

5.Establish permissible variances / tolerances from theformulated guidelines to serve as performance measurements.These measurements shall be further compared to theguidelines for feedback purposes

6.Analyze feedback to determine the cause of work deviations.

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Cont...7.Determine and identify proper maintenance actions.These actions must be managed and implemented as perplan, whether scheduled or unscheduled. Management ofthese actions shall include the following:

Recording and reporting of all accomplishments anddocuments pertaining to maintenance works;

Designing of a work order and request system; Implementing safety and control; Planning and scheduling of maintenance works incooperation with the trade area experts; controlling theefficiency of maintenance action through feedback.

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8.Provide records / copy of inventory of training equipmentand facilities.

9.Provide technical assistance and consultancy servicesrelated to facilities and equipment management.

10.Follow-up maintenance works to ensure completion.

11.Monitor job-out for the repair / refurbishment ofequipment and facilities in cases that there are no qualified

personnel or equipment / machine to facilitate the work.

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Maintenance Resources

The major maintenance resources will centeron the 5Ms.

Manpower Money (Financial Resources) Methods and System Machines and Facilities Materials and Supplies

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1. Manpower / Human ResourcesThe Facility and Equipment Maintenance Team (FEMT) shallmainly be composed of the following:TRAINER –is responsible in maintaining the workshop.

SUPERVISORs –they are responsible for the supervision ofmaintenance program implementation and documentation.

MAINTENANCE ASSISTANTs –assist the supervisor -handles administrative arrangements

-reproduces maintenance materials

- performs maintenance works

Maintenance Service Provider

A service provider is an entity that provides services to other entities.Usually this refers to a business that provides maintenance services to other

business / agencies or individuals.Examples: Janitorial Services, Maintenance,Repair and Operation Service, etc.

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2. Money (Financial Resources)THREE Points to consider:

1. The benefit must outweigh the cost

2. The trainer should endeavor to get the best returns for the money you spend

3. In maintenance – you must have a BUDGET!In Budgeting you must:

4. Plan ahead

5. Exercise dynamic as opposed to static control of your department

6. Make comparisons

7. Anticipate changes and prepare for them8. Establish benefits against cost and urge your case more effectively

9. Develop critical ability enabling you to think ahead.

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3. Method and Systema. Planned Maintenance –work activities are performed asscheduled / expected.

Preventive Maintenance Time - Based Maintenance Conditioned – Based Maintenance

Predictive Maintenance Corrective Maintenance Controlled Maintenance (Proactive Maintenance) Breakdown Maintenance (Reactive Maintenance)

b. Unplanned Maintenance –maintenance performed

unexpectedly. Emergency Maintenance

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4. Machine and Facilities1. A place equipped to fulfill a special function.

2. Actual worksite as required by the maintenance activity.

5. Materials and SuppliesParts, supplies and materials are required for maintenanceactivities with correct specifications and in accordance withthe company standards.

The maintenance workers have to obtain and inspect the

required parts, supplies and materials at the supply unit ofthe institution together with the approved plan andspecifications.

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DETAILED MAINTENANCE WORK PLAN

The maintenance work plan provides guidance in the implementation

of specific activities in the company premises. Preventive Maintenanceas a system edits and verifies the input data and standardizes theequipment and facilities records and maintenance requirements whichare basic features for cost estimates and control, planning andscheduling job assignments and maintenance operations that areinputted in the maintenance work plan. The time and materials spentin the actual performance of maintenance system analysis and asindexes neede for evaluation. Although the manual is limited to thepreventive maintenance function, the system also leads to theestablishment of useful management indexes such as:

The ratio of labor cost to material cost in maintenance work

The comparison of man-hours used to the level of the activity of the unit Maintenance cost as to the value of equipment / utilities maintenance Maintenance cost power consumed, and Other maintenance cost control indexes

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Key Steps in Preparing aTypical Maintenance Plan

1. Prepare an asset inventory– identifying the physical features of all assetswhich require maintenance;

2. Identify maintenance activity and tasks– defining the type of maintenancetask (activity) to be performed on each asset and what work should be doneunder each activity.

3. Identify the frequency of the task– determining how often the activities

should be performed (frequency of service); this is important particularly inpreventive type of maintenance.

4. Estimate the time required to complete the task– indicating how long eachtask should take to complete.

5. Develop an anuual work schedule – planning what time the maintenancework for the entire year should take place.

6. Prepare and issue a work order– identifying what, when, where and bywhom maintenance work is to be done.

7. Determine a Budget– determining the costs for all maintenance activities bycalculating labor jours, material, equipment, and contracting costs.

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DETAILED MAINTENANCE WORK PLAN

Program /

Project

Area Activity Expected

Output

Frequency No.

Hrs

Mat.

Cost

Labor

Cost

Total

Cost

Responsible

PersonD W M Q SA A

1.

Preventive

Maintenan

ce

1.1

Equipm

ent

1.1.1

Supplying

grease to

bearings

Lubricated

bearings

1 100 200 300 Engr. Andaya

1.1.2

1.1.3

1.2

Building

1.2.1 Clean

drainage

Removed

clog-up

1.2.2 Clean

walling1.2.3

TOTAL

Sample Template / Form

Institution / Center : _____________________________

Prepared by:_______________________

Reviewed by:_______________________ FEMT Focal/Supervisor

Approved by:_______________________ Administrator

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MAINTENANCE SYSTEM REVIEW

What is Maintenance System Review?

The Maintenance System Review is a comprehensive audit andanalysis of the maintenance and reliability function.

Reviewing the procedures for Maintenance System is necessaryto evaluate the completeness and effectiveness of the systemand to comply with the governing standards, codes and laws.

Maintenance System Review Committee (MSRC)was created to

evaluate the effectiveness of the system and recommendprogram improvement. All members of the committee shall beappointed by the administrator. The chairperson shall be theadministrator.


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Duties and Responsibilities of the MSRC To review and evaluate the accomplished forms andreports

To ensure the annual building and equipmentmaintenance are satisfied

To identify and plan for maintenance needs Ordinary preventive maintenance Long range plans for repairs to property Long range plans for repairs / replacement of equipment Develop long range plans for growth and expansion


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Why Do We Review the Maintenance System? To determine what maintenance is working today andwhat maintenance activities are not

To adopt / apply the modernized way of maintaining

training facilities and equipment To update and apply the new codes, standards, guidelinesand practices, if any;

To determine the weaknesses of the system For continuous improvement of the system.


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THANK YOU!


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FEMS Presentation

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