Fellowship Training Agenda Graduate School Fellowship Process External Fellowships Issues Insurance...
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Transcript of Fellowship Training Agenda Graduate School Fellowship Process External Fellowships Issues Insurance...
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Fellowship TrainingAgenda
• Graduate School Fellowship Process• External Fellowships• Issues• Insurance• Resources
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Detailed Training
If you are interested in a more detailed, one-on-one fellowship training, please mark it on the attendance sheet or email Christine Fultz at [email protected].
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Graduate School Fellowships
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Fellowship Defined
Free grant given to the University for the support of a graduate student in his or her study and/or research. The primary purpose of such a grant is to further the education and training of the student recipient in his or her individual capacity.
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Medical Insurance Policy
• All fellowship awards to include a supplement for the purchase of medical insurance
• When the fellowship does not provide a supplement, the department or school is responsible
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Types of Fellowships
• Federal• Graduate School Administered• Endowed or Named• Foundation• Industrial
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Graduate Tuition Scholarships• August 12, 2002 memo• Federal, Graduate School, Institutional
Commitments• Students must be enrolled as full-time
graduate students in a degree-granting graduate program at Purdue.
• Form 32
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Fellowship Process• Allocations• Department Decisions• Offer Letters• Communication – College Fellowship Report• Form 90• PA / FA Form
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College Fellowship Report• Excel Spreadsheet for the Fellowship
Office (all offers)– Name– PUID– Department– Name of the Fellowship– Amount of the fellowship– Accepted or Declined
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Submission Process for GS Fellowships
• Submitted by the Department
Carver and Knox– Student’s CV (as the cover page),
Statement of Purpose, Diversity Essay, recommendation letters, and transcripts• NO Social Security Numbers
– Submit as one .pdf by email to the Fellowship Office; [email protected]
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Submission Process for GS Fellowships
• Submitted by the Student:
Chappelle, Kruhe, Bilsland Strategic Initiatives
–Student submitted through Blackboard Vista• Purdue Non-Academic Campus
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A note regarding Bilsland Dissertation Fellowships
• The Dissertation Fellowships are by semester only.– Example: 8/1/11 to 12/31/11
• They are not 6-month awards
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Adding Additional Years
• When adding additional years or semesters of support, the fellowship must be on the academic year schedule.– Example: 1/1/12 – 7/31/12, not 1/1/12 to
12/31/12– Will help to minimize confusion regarding
tuition and insurance rates between academic years
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Graduate School Offer Letters• Fellowship name and administration• Stipend amount• Tuition and fee coverage (approximate)• Insurance supplement (approximate)• Fellowship tenure dates• Fellowship requirements
• Electronic copy to the Graduate School
Refer to Green Sheet
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Fellowship Issues
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Fellowship Assistantship• Division of Financial Aid has to make
adjustments to the student’s aid package
• Insurance – Have 30 days to get this sorted out.
• Update Fee Remit List - Bursar
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Fee Remit List - Bursar• Make sure this list is as accurate as
possible, and update as needed
• Not to be a deferment list
• Contact the Office of the Bursar for other arrangements
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External Fellowships
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External Fellowship Categories
• Federal Fellowships – Proposals have been submitted by Pre Award to the sponsor
• Federal Fellowships – Fellow has submitted an application for a Federal Fellowship
• Non Federal Fellowships where a student is named in the award
• Non Federal Gift of a Fellowship where no student has been named is considered Graduate Aid.
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Receiving External Awardso Fellow should notify the business office of the awardo Business Office Role
Email the following to the SPS Fellowship Account Manager• a copy of the sponsor award• student acceptance of the award• Purdue offer letter to student, if there is one• a copy of the Form 90 (prior to routing for signatures)• Route original form 90 for signatures• attach a copy of the sponsor award to the Form 90
Detailed instructions can be found using “Process for Completing Internal Proposals for Fellowships” guide if a proposal has not been submitted to the sponsor directly by Purdue PreAward:
http://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html
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Receiving External Awards
SPS Role• Fellowship Account Manager forwards the
information to PreAward if an internal proposal (IP) is needed.
• PreAward generates IP and forwards information to Fellowship Account Manager
• Fellowship Account Manager establishes the award
If a fellowship requires an institutional signature it willbe forwarded to SPS Contracting for review and approvalprior to award establishment.
**Any time a contract signature or budget is needed for a fellowship award, SPS should be contacted.
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Non-Federal Gift of a Fellowship – Partial Support
A non federal fellowship gift that does not fund a full fellowship is considered Graduate Aid
The Graduate Aid Procedure can be found at:
https://www2.itap.purdue.edu/bs/BPP/Processes/GraduateAidProcess.pdf
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Endowed Fellowships• Endowed Fellowships, in general, cannot
be administered as assistantships. Please review the endowment agreement before awards are offered.
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Payment Information
• The department business office will contact the SPS Fellowship Account Manager with the request for payment information and procedures.
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Important Insurance Information for
Graduate Fellowship Recipients
2011-261-3
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Fellowship Insurance• It is important that a student be
identified as a true fellowship or one that is administered as an assistantship.
• Each has a separate enrollment process
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Fellowship Insurance Enrollment
• Open enrollment period:
Enroll and make payment no later than January 31, 2012
• Online enrollment and payment management system for students enrolling self only. Visitwww.purdue.edu/push for more info.
• Students enrolling dependents must visit PUSH, Room 338/340 to enroll.
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Payment Management System
• Students enrolling self only apply online.
• Once a student is verified to be eligible, an email is sent informing them of application approval and how to make online payment
• Student has 30 days from receipt of email to pay or application is voided.
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Changes in Funding
• Fellowship to an Assistantship
Assistantship to a Fellowship–30 days to make the transition
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Insurance Supplement Payment
Figures are for Spring/Summer 2012• Total Premium $1047• Purdue Supplement $800• Student $247
Paycheck Supplement Student Premium
August $546 $168 714
December $800 $247 $1047
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• After verification of fellowship insurance eligibility, payment may be made by MasterCard, OR Visa.
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• The policy year ends 08/05/2012.
• Coverage can not continue past the policy year end date. Any renewal or continuation would be based on the next year’s policy’s rates and regulations.
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What happens if a Fellowship is terminated early?
• Insurance is effective for the complete period for which a student has paid.
• Example:
Fellow purchases insurance for the full policy year. However, the fellowship ends in February. The fellow is covered until 8/5/12 if the premium has been paid in full.
(must actively attend classes for first 31 days of policy period)
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• If a fellowship policy ends and a student is no longer eligible for student insurance, but has been covered continuously for 6 months under the student insurance, the student may elect to continue the policy. Enrollment MUST occur within 14 days of the policy end date.
Continuation Coverage
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International Students• Insurance is required for all international
students• Must begin with the first day of classes
(January 9, 2012) • Coverage must be continuous for the
duration of academic studies at Purdue.
Please see the PUSH website for more information: www.purdue.edu/push
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WAIVER Deadline
• International Students must purchase the University insurance plan or submit and receive waiver approval no later than January 31, 21012.
• Failure to do so will cause loss of the waiver option and/or a possible $200 late fee to complete enrollment.
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Vision Coverage
• An enrollment form for vision
coverage is available in their
insurance packet or in the
Student Insurance office.
• Cost is $10.00/year.
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• Further vision benefits information is available at www.vsp.com.
• To check enrollment status or with questions regarding vision, visit www.vsp.com. PUID is required.
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Dental Coverage
• Dental insurance is NOT available for purchase by fellowship students. Dental plan is only available to employees of the University.
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Fellowship Resources• Fellowship Resources webpage
http://www.gradschool.purdue.edu/funding/Then Click on the Funding Resources Tab
• Fellows Webpage
http://www.gradschool.purdue.edu/funding/fellows.cfm
• Funding Page
http://www.gradschool.purdue.edu/funding/
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SPS Resources
• Internal Proposal processhttp://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html
• SPS Webpage
http://www.purdue.edu/business/sps/
• SPS Post Award Fellowship Webpagehttp://www.purdue.edu/business/sps/postaward/sponsors/fellow.html
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Questions?
For additional information or training, email Christine Fultz at [email protected].
Cyndi LynchChristine Fultz
Graduate School Fellowship Office
Ashlee RobertsonMarci Moore
Graduate SchoolBusiness Office
Margaret Andrzejewski
Sponsored Programs Services
Joyce RooszAngie Kepner
Patty BlackburnStudent Insurance Office