Federal Program Monitoring

A Survivor’s GuidePresented by Lois Shaffer

Director of Curriculum and Instruction / Interim Director of Special Services

June 6, 2014

FundingFedera

l

State

General

Supplement, Not Supplement

What helped most: Attending the FPM Training

Hearing from the reviewers themselvesGetting an understanding of the requirementsGetting helpful ideas on clearing items

Becoming familiar with the CAIS systemViewing the CAIS webinarBecoming familiar with the monitored items

What helped most: Starting early

Time to take items to School Site Councils, Board of Trustees

Time to collect or create required items Response time from reviewer

Tracking success; it feels so good!!!

What helped most:

Developing working relationships with othersSite administrationFiscal services departmentYour FPM reviewers

Phone conversations- the reviewers really are helpful!

Your assistant!

What I should have done differently:

Start on all monitored sections, instead of one at a time

Follow up with delegated “assignments” more often

Notifications of findings

Reviewer posts that the item does not meet requirements

The reviewer explains what must occur to clear the item

45 day timeline (calendar days) Extension of 180 days can be requested

The results (THEN vs. now)

2011

Uniform Complaint Procedures 1 finding

English Learner 13 findings

Career Technical Education No findings

Compensatory Education 17 findings

Total 31 findings

The results (then vs. NOW)

2014

Uniform Complaint Procedures No findings

Physical Education No findings

English Learner 1 finding

Fiscal Monitoring No findings

Compensatory Education 1 finding

Total 2 findings

How we are clearing those two items:

Both items involve the School Site Council updating their SPSA to show the SSC knew of additional funding

One item also includes bringing the updates SPSA to the Board of Trustees for approval

We will be requesting an extension of the due date to the fall

New SSC members chosen (September)

Updated SPSA approved at SSC meeting (October)

Updated SPSA approved at Board of Trustees meeting (December)

Questions?