Federal ombuds nov2010_ravanbakhsh
9
Introduction to Records Management Coalition of Federal Ombudsmen Ninth Annual Meeting November 9, 2010
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Presentation delivered to 9th annual meeting of Federal Ombudsmen, November
Transcript of Federal ombuds nov2010_ravanbakhsh
Introduction to Records Management
Coalition of Federal OmbudsmenNinth Annual Meeting
November 9, 2010
Not here as “records police” Only to point out records management
requirements in laws/regulations The National Archives and Records
Administration is here to help
Context
44 United States Code 2107 - 2108 NARA & archival records 2901 - 2909 RM by GSA and NARA 3101 - 3107 RM by Federal agencies 3301 - 3314 Disposal of records 3504, 3513 OMB’s role
Statutory Background
Legal definition of Federal Records:
Federal records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decision, procedures, operations, or other activities of the Government or because of the informational value of data in them.
44 U.S.C. 3301
36 CFR Chapter XII, Subchapter B Part 1220 Federal records, General Part 1222 Creation/Maintenance Part 1224 Records Disposition Program Part 1225 Scheduling Records Part 1226 Implementing Disposition Part 1227 General Records Schedules Part 1235 Transfer of Records to NARA Part 1236 Electronic Records Management
Regulatory Framework
Process by which agencies request disposition of Federal records
All schedules must be approved by the Archivist of the United States
Scheduling Records?
“is a record” does not mean “permanent” Retention periods are based on business
needs of agency to retain information Some can be very short “destroy when no
longer needed” Only 1-3% of records are permanent Transfer to NARA does not mean “open to
the public”
Key Points
NARA RM Page◦ http://www.archives.gov/records-mgmt/
NARA Contacts for each agency◦ http://www.archives.gov/records-mgmt/agency/off
icers-lists.html
Records Express, Official Blog of NARA RM◦ http://blogs.archives.gov/records-express/
Useful Links
