Federal Acquisition Service U.S. General Services Administration Tricia Reed Disaster Recovery...

Federal Acquisition Service

U.S. General Services Administration

Tricia ReedDisaster Recovery Purchasing ProgramGSA Federal Acquisition Service

Tricia ReedDisaster Recovery Purchasing ProgramGSA Federal Acquisition Service

June 2009June 2009



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The Basics

What is a Schedule? How is a Schedule awarded? How does it become a “competitive vehicle”?



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Example Schedule



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GSA State and local program comparison

Schedules Programs 1122 Cooperative Purchasing Disaster Recovery Purchasing Program

Non-Schedules Programs Wildfire Programs Computers for Learning Personal Property



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What are the Authorities that allow for Cooperative Purchasing?----------------------------------------------------------------------------------------------

Authority for S&L governments to purchase under Schedule 70 Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT products, software and services to State & Local Governments through the

introduction of Cooperative Purchasing.----------------------------------------------------------------------------------------------

Authority for S&L governments to purchase under Schedule 84Local Preparedness Acquisition Act, which authorizes state and local

government to purchase Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security

equipment, marine craft and related equipment, special purpose clothing, and related services (as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group



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Scope and Eligibility Scope:

GSA IT Schedule 70 Contract Vehicles and Consolidated Schedule with IT Special Item Numbers (SINs)

GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response

Eligible Users: The 50 states, All counties, municipalities, cities, towns and

townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.



Schedule 84 – Attachment 1: Marine Craft• Boats, Engines, Trailers, Spare Parts & Accessories • Harbor/Waterfront Security Products & Services • Marine Craft Repair and Modifications to all type Marine

Craft • Professional Consulting and Training Services for Marine

Craft, Harbor, or Waterfront • Floating Marine Barriers, and Booms



Schedule 84 – Attachment 2: Firefighting

• All types of Urban and Wildland Firefighting Equipment and Supplies

• Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices

• Fire Extinguishing/Suppressing Products• Breathing Air Equipment & Respiratory Protection Products • Hoses, Valves, Fittings, Nozzles, Couplings and Related

Accessories• Aerial Search and Rescue and Aerial Firefighting Products



Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations

• Security Systems Integration and Design Services • Security Management and Support Services • Security System Life Cycle Support• Alarm and Signal Systems, Access Control Systems,

Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems

• Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services



Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued)

• Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, an other support and related categories.



Schedule 84- Attachment 4: Special Purpose Clothing

• Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.



Schedule 84- Attachment 5: Law Enforcement Equipment and Services

• Body Armor, Miscellaneous Personal Law Enforcement Equipment

• Restraining Equipment, Canine Training and Handling Equipment, Search and Detection

• Night Vision Equipment • Alcohol and Drug Detection Kits and Devices• Bomb Disposal and Hazardous Material Equipment



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State and Local Participation Voluntary

No obligation by state and/or local governments to use the schedule.

Contractors decide whether to accept orders from state and local governments.

Always Open for Use

Meet GSA Eligible Users Criteria Have State or Local Authority

– Granted by State or Local Entity



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Disaster Recovery Purchasing Legislation

Section 833 of the John Warner National Defense Authorization Act for Fiscal Year 2007(Public Law 109-364).

Final interim rule passed February 2, 2007



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Eligibility

“State and local government entities,” means; the states of the United States, counties, municipalities, cities, towns, townships, tribal governments, public authorities (including public or Indian housing

agencies under the United States Housing Act of 1937), school districts, colleges and other institutions of higher education, council

of governments (incorporated or not), regional or interstate government entities, or any agency or instrumentality of the preceding entities (including any

local educational agency or institution of higher education), and including legislative and judicial departments.

The term does not include contractors of, or grantees of, State or local governments.



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Scope and Purpose

All GSA Federal Supply Schedule contracts are open to state and local government agencies for the specific purpose of disaster recovery only.

Advance Purchasing Schedules e-Library contains a list of all approved

vendors



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Number of Declarations Per Calendar Year



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Disaster Declarations January-March 2009



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Disaster Recovery Purchasing Scope

What GSA allows What FEMA allows



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Voluntary Program Use Voluntary participation for two parties

State and local government Vendor community



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Schedule contract exceptions

Prompt Payment Disputes Patent Indemnity Clause Commercial Item Contract Terms and Conditions

Unique to the Federal Government



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State and local preference program

State and Local preference programs are not waived or otherwise affected



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Disaster Recovery Purchasing Sales

FY 07 FY 08 FY 09 (YTD)

Disaster Recovery Purchasing Sales $ 2,385,705.00 $ 5,202,185.00 $ 9,490,534.00



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Industrial Funding Fee

The price of supplies and services available to State/Local entities will include the .75% industrial funding fee (IFF) to cover the administrative costs incurred to operate the schedules program.



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Why Should State and Local Governments use GSA

Standardization and interoperability Reduces contract redundancies for the same items needed at

different levels Pre-negotiated terms and conditions Best Value

Warranty Expedited Delivery Experienced vendors



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Small Business Concerns – Schedules Data April 2008

TOTAL # OF SCHEDULES OFFICE

# of SMALL BUSINESS CONTRACTS (Included in Total

Contracts in EFFECT) TOTAL CONTRACTS IN

EFFECT

7Office Supplies and Administrative Services

Center 1095 1312

11 National Furniture Center 1829 2124

2 Center for Facilities Maintenance and Hardware 432 572

6 Greater Southwest Acquisition Center 3371 3913

5 Management Services Center 2342 3559

2 Travel and Transportation 92 155

3 Automotive Center 127 151

1 Services Acquisition Center 277 461

1 IT Acquisition Schedules Program 4414 5010

39 FAS Total MAS 13979 17257



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Pre-positioning for a Disaster

Schedule BPAs Promote vendor teaming arrangements Small business concerns



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How is purchasing patrolled?

State or local government will be responsible for ensuring that purchased products or services are to be used to facilitate recovery.



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E-tool updates

The Disaster Recovery icon E-library GSA Advantage



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GSA Disaster Recovery website



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GSA E-library: www.gsa.gov/elibrary



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GSA Advantage: www.gsaadvantage.gov



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GSA Advantage (continued)



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GSA eBuy - GSA's Online Request for Quote System Now Open to S&L Governments

Open for use under Disaster Recovery Purchasing and Cooperative Purchasing programs only.

Prepare and Post RFQ/RFP's for products and services offered through GSA's Multiple Award Schedules program.

Ideal for services, complex requirements, and high dollar or volume product procurements.

Register from GSA Advantage as a State Government customer.



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American Reinvestment and Recovery Act In order to accept orders under the American Recovery and Reinvestment Act

(Recovery Act) of 2009, from Federal, state or local ordering activities via the GSA Schedule contract, contractors MUST ACCEPT the terms and conditions of the mass modification (FX75) and adhere to the REQUIRED changes.

Contractors may only accept Recovery Act orders from state and local government entities, if they have accepted the mass modification AND the order falls under one of the currently approved GSA programs (Cooperative Purchasing, Disaster Recovery Purchasing or 1122 CounterDrug Program).

The mass modification is scheduled to be issued June 16, 2009

Contractors that have accepted the mass modification will be denoted with an ARRA icon:



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The GSA eTools Interactive Training Lab Please visit Room 205

Tuesday June 9th: 9-11:45am and 1-4pm Wednesday June 10th: 1-4pm

Thursday June 11th: 8-9:15am and 1-4pm This is not a presentation but a hands-on training opportunity for customers and

vendors of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools instructors and subject matter experts. Computers will be available to

walk-through examples on how to use the various systems.

Space is Limited, make your reservations today!

Lab Schedule



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For more information GSA Disaster Recovery Website:

www.gsa.gov/disasterrecovery FEMA Disaster Website: http://www.fema.gov/news/disaster_totals_annual.fema

OR

Contact Tricia Reed, [email protected]

571-259-9921

Federal Acquisition Service U.S. General Services Administration Tricia Reed Disaster Recovery...

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