Federal Acquisition Servicepresentation using the Q&A Pod ... as of Q3 in each Fiscal Year . Federal...

Federal Acquisition Service

U.S. General Services Administration

Q4 2013 Quarterly Industry Meeting

Center for IT Schedule Program

September 17, 2013



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For information related to our previous Quarterly Industry Meeting go to: http://www.gsa.gov/portal/content/143023

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Q4 2013 Quarterly Industry Meeting

Kay Ely

Director, Office of IT Schedule Programs

September 17, 2013



Welcome, from 1800 F Street, NW!

All Central Office personnel are now co-located at 1800 F St., NW, telework, or customer site

Electronic Contract File (ECF) fully implemented

Allows for secure electronic access to contract files anytime, any place

No more paper – ECF is the system of record

Setting a “Green” and cost- effective standard for GSA



Market Outlook

IT Schedule 70 anticipates continued growth in the State and Local Market in FY14

Increasing federal outreach efforts in FY14

Continue support of strategic sourcing offerings

Continued and enhanced communication with customers and industry

Our partnership with our IT 70 Contractors is critical



IT Schedule 70 “Top 5”

Increase market share

Bring innovation to the customer quickly

Support Strategic Sourcing

Employee engagement and training

Communications



Increasing Market Share

Prove our value proposition

Negotiate lower prices at the contract level

Strengthen negotiations and increase pricing

transparency

Improve efficiency



Quick Access to Innovation

Bring commercial innovation to the government

market in a timely manner

Reducing cycle times for awards and modifications

Focus on productive contracts

Improving the EULA review process



Support Strategic Sourcing

Leverages the government’s buying power

IT Schedule 70 is the foundation for all IT Strategic Sourcing Initiatives

SmartBuy Program

FSSI Wireless BPA

Cloud BPAs

– EaaS

– IaaS

Continuous Diagnostics and Mitigation (CDM) tools and Continuous Monitoring as a Service (CMaaS) BPAs



Employee Engagement and Training

Consistency in acquisition practices

Hosting multiple “lunch & learn” sessions

Increase the number of FAC-C certified acquisition

professionals

Individual Development Plans (IDPs)



Communications

Internal – Leveraging Technology

GChat

Chatter – “Kay’s Connect” blog

Salesforce

GoogleSites – repository for all policy and internal documents

External

Leveraging Technology

Personal Connection



Business Development,

Marketing and Outreach Update

Angela D. Jones

Director, IT Market Development Division

September 17, 2013



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FY13 Federal Market

Projected 6% decline in Federal Sales at the end of the fiscal year

14 $0.0

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

$14.0

$16.0

FY09 8/31/09

FY10 8/31/10

FY11 8/31/11

FY12 8/31/12

FY13 8/31/13

$15.6 $15.5 $15.4 $15.4 $14.3

Federal Sales as of August 31 in each Fiscal Year



FY14 Federal Market

Team has identified “Top 15” customers for targeted

outreach effort

Develop Strategic Account Plans

ITS Opportunity Pipeline Meetings – opportunities

across the entire portfolio

Increasing ITS offerings – Strategic Sourcing

15



FY13 State and Local Market

Continued growth in State and

Local market share

FY13 State and Local

Outreach Initiative

Over 3000 Customer

POCs identified

Conducted 15 customer

webinars

16

$0.0

$100.0

$200.0

$300.0

$400.0

$500.0

$600.0

$700.0

FY09 8/31/09

FY10 8/31/10

FY11 8/31/11

FY12 8/31/12

FY13 8/31/13

$540.6 $482.1

$641.2 $616.0 $660.7

State and Local Sales as of Q3 in each Fiscal Year



FY14 State and Local Market

Still a largely untapped market

Strategic Relationships:

IT procurement decision-makers

STLOC government associations

Public schools and universities

Strategic Sourcing

FSSI Wireless

SmartBuy

CMaaS

17

$52.0

$54.0

$56.0

$58.0

$60.0

$62.0

$64.0

FY12 FY13 FY14 FY15 FY16

$56.4

$58.5 $60.0

$61.4 $63.1

Contractor Addressable STLOC IT Market*

*Source: Deltek © 2012

$B

illio

ns



More Support

IT Schedule 70 Helpline

[email protected]

(855) ITaid4U (482-4348)

www.gsa.gov/schedule70

Vendor Support Center

www.vsc.gsa.gov

Regional GSA OSBUs

www.gsa.gov/smallbizsupport

GSA Mission and Priorities

http://www.gsa.gov/portal/conte

nt/100735

GSA Interact Communities:

Interact.gsa.gov

IT Schedule 70:

https://interact.gsa.gov/group/it-schedule-70

Training :

https://interact.gsa.gov/group/training

GSA State and Local:

https://interact.gsa.gov/group/state-local

GSA Multiple Award Schedules:

https://interact.gsa.gov/groups/multiple-

award-schedules

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Policy Update

Dennis Harrison

Director, Contract Cost & Price Analysis Division

September 17, 2013



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Solicitation Refresh

Planned issue date: September 2013 (projected)

Additional “raising the bar” language and requirements of all offers

AbilityOne compliance

Competitive pricing

Full catalog offerings

Remove NAICs codes (4000 series) – per SBA guidance

Use base clause 52.212-4 (July 2013) for EULA review

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EULA Review

Staff is collaborating with OGC to facilitate EULA reviews

Commercial Legal services in place –

on-boarded supplemental review SMEs

Posted approved EULAs on the IT Center’s website

(updated monthly)

Distributed standard guidance to IT 70 procurement staff

Clause 52.212-4, u (July 2013)

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Small Business Subcontracting Reporting

Requirement for Large Businesses to report

semi-annually and annually

Acquisition Management is currently reviewing

contractors for reporting compliance

Acquisition Management will collaborate with the

acquisition centers to take applicable corrective action

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Dual Contracts / Evergreen

GSA is in the process of clarifying this policy across

acquisition centers

Awaiting formal policy guidance from Acquisition

Management

Vendors should contact their PCOs if they are

seeking dual contracts

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Acquisition Operations Update

Cheryl Harris

Acting Deputy Director, Acquisitions Operations Division

September 17, 2013



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while our next

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Productive Contract Review

27

Productivity is the key

Cross-organizational team continues to conduct

research to determine sales clause compliance

Staff is communicating with vendors to determine

best course of action

27

What is Sales Clause Compliance?

Per clause I-FSS-639, the required minimum sales is $25,000

during the first two years of the life of the contract, and $25,000/yr

each year thereafter. Any contract not meeting these thresholds

may be identified as non-compliant.

516 Canceled due

to zero sales

127 Demonstrated

sales

10 Provided

justification

of future

sales



Consistency in Acquisitions Practices

Individual Development Plans (IDPs) for training

Mandatory Division-wide acquisition training

Negotiations Training

Options and Temporary Extensions Training

Price Reductions Training

Comprehensive Review

FY14 curriculum being developed now 28



Consistency in Acquisitions Practices

Continue to work with MAS PMO to effect change on

MAS initiatives, policy and guidance

Instructional Letters

Acquisition Letters

Management team meets regularly to validate

internal procedures to supplement the FAR and

GSAM

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Questions?

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