February 21-22, 2006 RIFDS Training 1

RIFDS TRAINING

Presentation by

LeRoy GishiChief, Division of Transportation

Bureau of Indian Affairs

February 21-22, 2006 RIFDS Training 2

AGENDA

Background Rulemaking and Funding Allocations Road Inventory RIFDS: Automating the Road Inventory

System BIA-DOT Instructor Led Training Questions

February 21-22, 2006 RIFDS Training 3

BACKGROUND

February 21-22, 2006 RIFDS Training 4

ABOUT THE BIA-DOT

BIA-DOT’s mission is to provide consistent, accurate, and verifiable service to regional and field users.

BIA-DOT is responsible for 59,000+ miles of roads and about 1600 bridges.

BIA-DOT currently manages IRR programs through a combination of software tools and manual processes.

February 21-22, 2006 RIFDS Training 5

ABOUT RIFDS

RIFDS: Road Inventory Field Database System Manages the Road Inventory Data Needed for the

Distribution of Transportation Funds to All Tribes Developed According to Regulations in 25 CFR

Part 170, Finalized in Aug. 2004 and implemented in Nov. 2004

An Automated Version of the Road Inventory Data Management

February 21-22, 2006 RIFDS Training 6

RULEMAKING AND FUNDING ALLOCATIONS

February 21-22, 2006 RIFDS Training 7

HOW FUNDS ARE ALLOCATED

February 21-22, 2006 RIFDS Training 8

FUND ALLOCATION

IRRHPP : Indian Reservation Roads Highway Priority Projects

IRRBP: Indian Reservation Roads Bridge Program

PAF: Population Adjustment Factor RNDF: Relative Need Distribution Factor TTP: Tribal Transportation Planning

February 21-22, 2006 RIFDS Training 9

ROAD INVENTORY

February 21-22, 2006 RIFDS Training 10

RIFDS:AUTOMATING THE ROAD

INVENTORY PROCESS

February 21-22, 2006 RIFDS Training 11

BUILT-IN QUALITY CONTROL

Reviews and Approvals Attachments Validation Routines All the Charts Are Coded in RIFDS and Are

Used to Check the Data

February 21-22, 2006 RIFDS Training 12

HOW RIFDS RELATES TO THE UPDATE RECORDS PROCESS

Official

In-Process

Returned-to-Field

Returned-to-Region

At-the-BIA/DOT

At-the-Region

Any RegionUser Edit

Route Returnedto Region

PackageSubmitted

RouteSubmitted

Any FieldUser Edit

Any Field Edit(makes a new record)

Route Returnedto Field

Route Returnedto Field

RouteApproved • Route

Submitted

• Field

• Region

• BIA-DOT

February 21-22, 2006 RIFDS Training 13

BIGGER PICTURE - ITIMS

RIFDS Is the First Module of an Entire Suite of Management Tools

Other Modules Distribution Management (DMM) Control Schedule/TIP (CS/TIPS) Bridge Management System (BMS)

February 21-22, 2006 RIFDS Training 14

RIFDS CURRENT HELP RESOURCES

RIFDS Field and Region User Manual Technical Notes Coding Guide Pop-Up Screens in RIFDS Validation Report Helpline

February 21-22, 2006 RIFDS Training 15

BIA-DOT INSTRUCTOR LED TRAINING

February 21-22, 2006 RIFDS Training 16

HOW TRAINING WILL BE DONE

Classroom Setting Portable Servers Allow Inventory Training

Based on a Consistent Curriculum Workbooks Instructor led Training (BIA, eventually with

TTAPs)

February 21-22, 2006 RIFDS Training 17

GOALS OF FIELD USER TRAINING

How to Use the System How to Prepare the Inputs How to Respond to Issues

February 21-22, 2006 RIFDS Training 18

TYPICAL TRAINING AGENDA FOR USERS

Day 18:30 – 9:15 am

9:15 – 10:00 am

10:00 - 10:15 am

10:15 – 12:00 pm

12:00 – 1:00 pm

1:00 – 3:00 pm

3:00 – 3:15 pm

3:15-4:00 pm

Changes in RIFDS (MR3)

Navigating RIFDS (MR3)

Break

Getting Your Work Done in RIFDS (MR3)

Lunch

Getting Your Work Done in RIFDS (MR3)

Break

Tips for Handling Attachments

February 21-22, 2006 RIFDS Training 19

TYPICAL TRAINING AGENDA FOR USERS

Day 28:00 – 9:15 am

9:15-10:00 am

10:00 – 10:15 am

10:15 – 12:00 pm

12:00 – 1:00 pm

1:00 – 3:00 pm

Advanced Topics

Reports

Break

Time for Practice and Questions

Lunch

More Time for Practice and Questions

February 21-22, 2006 RIFDS Training 20

GOALS OF MANAGER TRAINING

Why the System Exists How the System Functions in Different Parts

of the Year How RNDF are used Auxiliary RIFDS Functions RIFDS Reports How RIFDS Fits to the Larger ITIMS

System

February 21-22, 2006 RIFDS Training 21

TYPICAL TRAINING AGENDA FOR MANAGERS

8:00 – 9:15 am

9:15-10:00 am

10:00 – 10:15 am

10:15 – 12:00 pm

12:00 – 1:00 pm

1:00 – 2:00 pm

2:00 – 3:00 pm

Update Records Process

Demonstration of RIFDS

Break

Tracking Road Construction Funding Allocations

Lunch

How to Manage Resources for RIFDS

Importing and Exporting Data

February 21-22, 2006 RIFDS Training 22

TRAINING BY THE TRIBE

In Addition to the Executive Training When You Can Do It Yourself What Kind of Documentation and

Resolutions are Needed from Tribes How This is Related to Self Governance What Are Inherently Federal Functions

February 21-22, 2006 RIFDS Training 23

TO SCHEDULE TRAINING

Several Weeks Notice Must be Given Arrangements for Room and Board, etc. Classroom with Computer Terminal for Each

Participant with RIFDS Training Database Loaded

Limited by the Room, but No More Than 20 Participants Per Instructor

February 21-22, 2006 RIFDS Training 24

QUESTIONS?