February 2, 2007

How to Build a Successful Afterschool Program

San Juan Unified School District Bridges After-School Program

Building Bridges to Student Successwww.sanjuan.edu

Keys to Building a Successful Afterschool Program

Infrastructure Relationships Diverse Funding Fun & Engaging Programming Academic Alignment On-Going Staff Development

Infrastructure Build or Add-on?

What is your Current Structure? Does It Have the Capacity to Expand?

How Do Afterschool Programs Logically Fit into Your Organization?

How Does the Management of Afterschool Programs Fit in your Current and Prospective Partnerships?

What Additional Resources are Available?

Infrastructure SJUSD Bridges After-School Program Program Administration

District Level Program Administrator Regional Program Sr. Supervisors Regional Supervisors Site Coordinators

Budget and Accounting Senior Account Supervisor Central Account Technician Central Account Clerk Regional Account Clerks

Research & Evaluation Research Specialist Data Entry Operator

Infrastructure

Q & A

The VisionGoal Setting & Mission Statement Participants

Academics Social Skills Health and Wellness Character Education Service Learning

Program Attendance Enrollment Academic Alignment School Linked not School Like

Staying on Track –The Mission Statement Building Bridges to Student Success

RelationshipsCreate Partnerships & Build a Collaborative Site Based

Principal Teachers Secretary Custodians Food Services

School District Administration School Board Superintendent

Government City Council Police/Sheriff’s Department County Libraries Recreation and Park Districts

Community Chamber of Commerce Community Based Organizations

Relationships SJUSD Bridges After-School Program San Juan USD Support

Administration & The Board Curriculum ELL, Title I and Safe Schools

Sacramento County Sacramento County Public Library System Park & Recreation Departments Sacramento County Sheriffs Department

The City of Citrus Heights City Council Citrus Heights Police Department

Non Profit Organizations People Reaching Out Light & Life Community Outreach Cross Over Scholar Athletes Soil Born Farms

Relationships

Q & A

Management Systems Fiscal

Site Level Budget & Fiscal Management System Excel Spread Sheet Trackers for Site Expenditures Regional Ordering Process for Supplies

Regional Budget & Fiscal Management System Site by Site Profit/Loss Budget Spread Sheets Linked

to Regional Summary Regional Office Budget

Program Wide Budget & Fiscal Management System Program Wide Profit/Loss Summary Linked to all 3

Regions District Accounting System

Fiscal ManagementSJUSD Bridges After-School Program Budget

Printing Student incentives Enrichment On-Going Supplies Nutrition Parent Involvement Recreation

Supplies

Staff Training & Team Building

Pilot Curriculum Mileage Cell Phones

Fiscal Management

The Bridges After-School Program 6.4 Million Dollar Annual Budget

Program Staff Salaries-56%Classified Employees-28%Contracted Employees-23%Certificated Employees-5%

Administrative Costs-20%Administrative Salaries-17%Indirect Costs-3%

Operating Expenses-24%Materials & Supplies-19%Snack/Nutrition-5%

Fiscal Management

Diversification

State & Federal After School Grants-45% State, Federal & Other District Funding-37% City & County Support-13% Partnerships-5%

Management Systems Attendance

Site Level Attendance Management System Sign In and Sign Out Absence Verification Process

Regional Attendance Management System Additional Student Information System

Program Wide Attendance Management System Youth Star

District Level Student Information System The Pertain System School MAX

Management Systems Regional Attendance

Citrus Heights Attendance

61%

70%

72%

95%

63% 65%

86% 90

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62%

78%

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76%

87%

96%

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77%

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102%

100% 102%

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Management Systems

Q & A

Program DevelopmentHuman Resources

Employer Job Descriptions Qualifications Marketing & Recruitment Interview Selection Placement Training

Program DevelopmentProgram Staff Structure

Program DevelopmentStaff Development

Nine Day Start-Up Training Weekly Leadership Team Meetings Bimonthly Regionally Staff Meetings Bimonthly Line Staff Orientations Monthly Line Staff Trainings Quarterly Site Coordinator Trainings Participation in SJUSD Sponsored Trainings Participation in Various Conferences Ongoing Leadership Development Opportunities Staff Incentives & Team Building Opportunities

Program DevelopmentFacilities Program Needs

MP Room –Snack and Large Group Classroom for every 20 students Outdoor Recreation Area Work Space Computer Access Storage

Location Bathroom Classrooms

Challenges Site Support Funds Relationships

Program DevelopmentProgram Model

Bridges After-School Program Components

Elementary School ModelDaily Nutritious Snack Provided

Homework Assistance

Enrichment / Learning Centers

Organized Recreation

Parent Support and Involvement

Program DevelopmentProgram Model

Bridges After-School Program Components

Middle School ModelDaily Nutritious Snack Provided

Homework Assistance

Student Driven Clubs

Organized Recreation

Life Skill Discussions

Parent Support and Involvement

Program DevelopmentPaperwork Registration (Evaluation Disclosure) Parent Agreement Handbook Attendance Special Activities Form Snack Log Student Sign-Out Sheets Monthly Report Form Staff Sign-In Sheets Team Meeting Agendas Emergency Plans Team Leader Feedback Forms

Program DevelopmentAcademic Alignment

Academic Coaches at Elementary Schools

Teachers at Middle & High Schools

Flexible Lesson Planning

Curriculum & Resource Alignment

Evaluation, Benchmark Assessments & Cycle of Inquiry Teams

Program DevelopmentEvaluation Academic Improvement

CST Interim Assessments Student, Staff and Parent Perception Surveys

Student Behavior California Healthy Kids Survey Pre/Post Assessments Student, Staff and Parent Perception Surveys

Student Attendance Monitor Regular Day & After School Program Attendance Student, Staff and Parent Perception Surveys

Program Design Focus Groups Student, Staff and Parent Perception Surveys Academic Assessments

Program Development

Q & A

Program Startup Staff Training Policies and Procedures Universal Precautions Mandated Reporting Effective Leadership Coaching for Performance Effective Staff Meetings Lesson Planning: Frame

Work and Guidelines Safety/Emergency

Procedures CPR First Aid

SparkSnack ProceduresWorking with Students with Special NeedsPaperwork and Computer TrainingPositive Guidance/Behavior Mgt.School/Community InvolvementParent CommunicationRecruitment/MarketingLife SkillsClubs Resources and Referrals

Program Startup Enrollment Process Enrollment Phases

Priority Administration/Teacher Referral Open Ongoing

Enrollment Packet Registration Form Parent Agreement Parent Handbook Emergency Cards

Recruitment Newsletter Posters Backpack Flyers Student Referral

Program Startup

Q & A