PAWNEE CUSD #11BOARD OF EDUCATION

SPECIAL SESSION

February 16 , 2010

Goals for the meeting

Review the 3 year tiered list of items discussed during the last meeting

Determine the amount we wish to reduce the deficit by in years one, two and three

Reorganize the list accordingly – if needed

If ready, present for approval at the next regular board meeting on February18th, 2010 or set new meeting date

Meeting Procedures

Superintendent will present the list developed The comptroller will present an estimate of

amounts that could be reduced by each item (where measurable) and the total for each year.

The board will invite public comment The board will then discuss the list and

recommend changes where needed The superintendent and comptroller will

prepare the revised list for board discussion during the February regular meeting on the 18th.

Discussion Areas

Transportation Building Extra-Curricular Activities Operational/Schedule Options Supplies and Materials Management Options Personnel Input from those in attendance

Year 1 - Transportation

Study merging as many routes as possible (reduced from 5 to 4 two years ago)

Study co-oping daily trips to Springfield with Auburn (using vans now)

Coordinate “away” games to maximize trips (e.g. combine baseball - softball games)

Defer vehicle purchases for one year Restrict all non-reimbursable field trips - $2

fee for each trip - limited scheduling

Year 1 - Building and Grounds

Reduce building supplies by 20% Reduce capital outlay by 50% Defer maintenance where possible Reduce summer part-time help by 50% Continue energy reduction program (auto

light switches, etc.) Reduce boiler run time and temps during the

school day and weekends Look for energy reduction grants

Year 1 - Extra-Curricular

All coaching staff to be responsible for pre/post game/practice activities

Reduce extra-curricular supplies by 10% Review sports participation numbers in all sports. Cost

reduce “low participant census” sports (e.g. golf, junior high wrestling, high school wrestling, etc). Grandfather existing programs for participating students to complete.

Eliminate transportation for high school students in low census sports co-ops

Reduce all extra-curricular activities under IHSA and IESA to the minimum number required to secure playoff competition, while maintaining conference minimums

Keep home tournaments. No participation in away tournaments where entry fees are charged

Extra-Curricular (cont)

Schedule mostly home track meets. No away meets where entry fees are charged

Move toward participation in one conference only

Keep geographical location/distances in mind when determining conference affiliation

Suspend uniform purchases for one year Ask Sports Boosters (or another group) to

operate the following activities for a stipend: Parking and football field post game duties Ticket taking duties Field prep activities for Saturday games Post game field and gym cleaning

Extra-Curricular (Cont)

Eliminate 6th grade basketball. The students could participate with the 7th grade team as our JH Girls Basketball and JH Girls Volleyball do (Keep the 6th grade tournament for them to participate in at the end of the season)

Year 1- Operations

Drop IOWA testing for grades two up Revert to a traditional 8 period schedule

from 8 block (Increases 29 teaching slots )

Prepare Pre-Kindergarten program for a possible (zero) state budget:

Eliminate Pre-K Create a “self-funded” reduced enrollment model

Year 1- Supplies and Materials

Delay textbook rotation by one year - unless the state textbook program is restarted

Reduce copy costs – create paper quota’s Eliminate elementary routine supply budget

(Ask PTO to provide all routine elementary classroom supplies)

Reduce annual Jr/Sr high classroom/lab budgets by 35%

Suspend technology purchases for one year - unless covered by grants

Year 1 - Management Options

Expenses Review all contracts and bid as many as possible Increase “deductibles” wherever possible Suspend BOE participation in Chicago conference

Revenue Study/survey increasing Tort percentage of salaries for

supervision to project in year two annual levy Increase the following fees

sports driver education “behind the wheel” registration/book rental lab

Management Options (cont)

Re-set administrative Duties Return to Pre-K/8 and Senior high division of

students, staff, and Principals When the superintendent position opens,

contract for an “interim superintendent” If a principal position opens, restructure the

superintendent position to include both

Year 1 - Personnel

Non-certified staff Cap/eliminate overtime Review annual payroll increases Review personal aide positions for merger Reduce one hour per week from every non-

certified staff Increase student help in the cafeteria Reduce one bus route driver – fill in with

existing staff Fill retiring custodian position from within Eliminate media aide position

Year 1 – Personnel

Certified Staff Bargain contract conservatively Reduce Speech Services to no more than 1.0 FTE, based on

student needs RIF all grant funded positions (Pre-K, PAT) Absorb retiring certified staff with restructuring where

possible (Business, Library, Elementary)

Title 1 Teacher share shall be based on % of grant (bal to RTI)

Explore PE waiver with ISBE to reduce required minutes Eliminate Dean of Students and assign duties to principals Study options for blending the AD/Guidance positions RIF staff to reflect staffing needs for possible return to

regular 8 period day schedules in the junior high/high school

Year 2

Transportation Charge fees for non-reimbursable field trips to cover driver

costs - $2 per student

 Operational Options Four day work week for teachers and students Four day work week for all non-certified staff through the

summer months

Management Options Revenue - Explore referendum (should start in year 1) Re-set administrative duties - If a principal position should

open, restructure and post the superintendent position to encompass both

Year 2 - Personnel

Staff Reduce Spanish to .5-FTE Reduce PE staff by 1-FTE w/time waiver “Co-op” part-time staff with area districts Early elementary teachers teach PE

Year 2 – Extra-Curricular

Eliminate JH -HS Cheerleaders Eliminate the HS play/musical Review sports participation numbers in all

sports. Eliminate “low participant census” sports (e.g. golf, junior high wrestling, high school wrestling, etc) as coop agreements expire. Grandfather existing programs for participating students to complete

Year 2 – Extra-Curr (Cont)

Reduce underclassmen games - eliminating or reducing all Freshmen, Fresh/Soph activities, eliminating 6th grade boys' basketball and have them play with the junior high boys' team

Year 3- Considerations

Eliminate all extra-curricular activities Purchase “net-books” instead of textbooks Eliminate: Home Ec, Elementary

Computers, HS Art Reduce: Elementary Music, Elementary PE Reduce the nurse to part-time Reduce secretarial staff one or more positions Review non-certified staff hours for possible

additional reductions

Suggestions

Re-establish CACC options Hire staff with masters degrees to access

dual-enrollment credit with LLCC Allow students to attend Auburn for dual-

enrollment credit courses Support the County Wide Sales Tax Reduce the use of Styrofoam in the

kitchen Replace kitchen equipment due to repairs Address accessibility issue with basement