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FALL 2017 VOLLEYBALL

COACHES MEETING

DIOCESE OF CLEVELAND CYO

CYO CELEBRATING 80 YEARS

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DIOCESE OF CLEVELAND CYO VOLLEYBALL COACHES MEETING

1. Welcome & Introductions 2. Program Planner

3. Points of Emphasis

4. Guest Player Rule 5. NFHS Rule Review 6. Sanctioned Events

7. Conferencing Procedure

8. Forms

9. Attendance Cards/Questions & Answers

10. Gratitude and Prayer

CYO inspires young people to know God, to love God, and to serve God through athletics.

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DIOCESE OF CLEVELAND CYO VOLLEYBALL

PROGRAM PLANNER - 2017

August 8 Last day to enter blackouts dates Coaches Meeting at Magnificat High School, 6:30pm 20770 Hilliard Blvd., Rocky River, 44116

9 Coaches Meeting at Sports Medicine Center - Akron, 6:30pm 215. W. Bowery St., Akron, 44308

10 Coaches Meeting at Center for Pastoral Leadership, 6:30pm 28700 Euclid. Ave., Wickliffe, 44092

14,16,17 Fall site director meetings

12, 19 Volleyball scorer/tracker trainings

16 Schedules available on website

17 Coaches Development Program at Paschal Baylon, 6:00pm 5384 Wilson Mills Rd., Highland Heights, 44143

25 Deadline to register players & coaches to rosters online

26 Regular season opens

September 8 Last day to add to the roster to meet minimum number

16-17 Parent’s day at the matches

24 Team Mass Sunday

October 14-29 Diocese of Cleveland CYO Volleyball Championships

November 5 Fall season ends

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DIOCESE OF CLEVELAND CYO

VOLLEYBALL POINTS OF EMPHASIS

EQUIPMENT & UNIFORMS Tennis shoes and kneepads must be worn by all players and game shoes must not be worn from the outside into the gym. Also, any kind of jewelry, face paint, or hair clips may not be worn during the match. Matches in the 8th and 7th grades will play with a regulation leather ball and matches in the 6th, 5th, 4th, and 3rd grades will use a Volley-lite ball.

PRE-CONTEST COACHES RESPONSIBILITIES All coaches must be CYO certified and credentials are to be worn at all times. Credentials given to another coach at any time will result in a one year suspension for the providing coach. One competent adult should be provided by each team to serve as a line judge.

PARTICIPATION A player on a CYO team may not participate on any other volleyball team during the CYO season. For participation requirements please refer to Section 5 of the Diocese of Cleveland CYO Volleyball Rules.

• In Grades 8 & 7, teams of 12 or less must have every player start the first or second set and teams of 13 or more must have players that starts the first set not start the second. Every player, not matter the size of the team, must play 3 consecutive positions and 2 rotations by the end of the second set. In 7th Grade, every player must serve by the end of the second set.

• In Grades 5 & 6 with teams of 12 or less must have every player play 1 full set by the end of the second set with each player serving at least once. Substitutions will be permitted in the second set once a player has met their participation requirements. Teams that have 13 or more players must substitute for number of players over 12 when either team reaches the 12th point in set #1.

• 4th and 3rd grade teams will use a continuous rotation with new players entering from the bench to the left front position.

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SUBSTITUTIONS 8th Grade, 7th Grade, 6th Grade, and 5th Grade are allowed 18 substitutions per set while 4th Grade and 3rd Grade use a continuous rotation for all three sets of the match.

SERVICE The serving area for each level will be provided on the court. 8th Grade and 7th Grade will have a serving area that extends beyond each end-line from sideline to sideline. The serving area for 6th Grade, 5th Grade, and 4th Grade will be 6 feet in the court form the end-line and extend the entire width of the court. 3rd Grade will have a serving area that is 10 feet in from the end-line and will extend the entire width of the court. Once a server has scored 5 consecutive points in the 6th Grade Division, that team shall rotate to a new server to another five consecutive points or a side-out is called. Serving Limitations for the 5th Grade, 4th Grade, and 3rd Grade Divisions are that once a server has scored 5 consecutive points, the serve will be surrendered to the opposing team with no point issued. There are no serving limitations for 7th Grade and 8th Grade.

GUEST PLAYER RULE If a volleyball team has less than 7 players at a match, a Guest Player may be moved from another team under the restrictions outlined in Bylaw 5-3-2 C. This Guest Player must meet the minimum participation requirements and is restricted in the following ways: (1) if the Guest Player is the sixth player on the roster, they must be positioned in the last serving position and (2) if the Guest Player is the seventh player on the roster, they cannot start the first set. All Guest Players must be recorded on the Volleyball Score Sheet and the Volleyball Lineup Game Roster. Guest Players must wear the uniform of the team that they are playing for and not their rostered team uniform. If uniforms are the same throughout the parish, a Guest Player may not wear the same number as any other player on the team they are assisting.

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2017-18 VOLLEYBALL MAJOR RULES CHANGES

5-5-3b(12) Outlines mechanics for the second referee to sound a warning whistle at 45 seconds or any other time when both teams take the court ready to play before the audio signal (horn) is sounded at 60 seconds. Clarifies all time-outs are officially ended with the audio signal (horn). RATIONALE: The defining end of a time-out shall be the horn and the warning of the impending end of the time-out is the second referee’s whistle at 45 seconds or at any other time when both teams take the court ready to play before the audio horn is sounded at 60 seconds. 5-4-3c(17) On a time-out, the first referee shall whistle the warning if the second referee is still checking the scoresheet. RATIONALE: A procedure is needed for the sounding of the warning whistle should the second referee still be involved with checking the scoresheet. 5-8-3a Outlines the new procedures for the timer to give the audio signal (horn) only to officially end a time-out and no longer for the warning at 45 seconds into the time-out. RATIONALE: Clarifies that the audio signal (horn) shall only be sounded to indicate the official end of a time-out. 9-8-2 New A replay, is considered, to be a part of a single play action. Therefore, once a replay has been called, by the first referee, no requests, e.g., time-out, service order, lineup, substitution, libero replacement, etc., may be recognized until after the rally is completed. RATIONALE: A replay is a single action to repeat the start and completion of a rally that was interrupted under Rule 9-8-1. Clarifies when resuming play, all circumstances should be the same and no requests shall be recognized for, e.g. time-out, service order, lineup, substitution, libero replacement etc.

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FAQ’S ABOUT SANCTIONED EVENTS Sanctioned Events are scrimmages, tournaments, competitions, or carnivals hosted by CYO partners to provide additional opportunities for competition and to raise funds for their programs. Refer to information on the CYO website: “Sanctioned Events” tab.

1. When can I register for a sanctioned event? Whenever the event is listed on the CYO website.

2. May I write a personal check for a Sanctioned Event entry? No - entry fees must be paid with an official check from the partner’s account.

3. The Sanctioned Event Director asked me to provide an official CYO roster. Can I use an excel spreadsheet that lists all the athletes from my team? No - only the official CYO Sports Pilot Team Eligibility Roster that your Athletic Director registered with CYO can be submitted. Your Athletic Director should provide each coach with a copy of their roster at the beginning of the season.

4. My parish has three 6th grade teams. Can we combine players from each team to enter a Sanctioned Event?

No - athletes may only play and be rostered on one CYO team. 5. Can my team enter a community sponsored event if we use our nickname rather than the

parish name? No - teams are eligible to participate in CYO sanctioned events only. Bylaw 4-3-1F

6. How do I find out the maximum number of sanctioned tournaments my team can play? Please refer to CYO sport specific rules for clarification. Generally it is [4] for grades 6-8 [3] for grades 3-5.

7. Do preseason Sanctioned Scrimmages count towards my team’s total number of allowed Sanctioned Events? No – Sanctioned scrimmages do NOT count towards the limit. Please refer to Bylaw 4-4-3D&E for clarification.

8. Most of our sanctioned event games were postponed due to bad weather. Can a sanctioned event be extended after the CYO season closes? No, events need to be concluded by the published CYO end of the season date for that sport.

9. If an athlete or coach is ejected from a sanctioned event, do they sit out the next scheduled CYO game or the next sanctioned event game? The athlete(s) or coach must sit out the next scheduled game whether it is a sanctioned event game or a CYO game.

10. The event director informed me my team’s game starts at 8:15 pm. I thought we couldn’t play after 8 pm. What should I do? Contact the Event Director and your Athletic Director immediately. Inform the CYO Assistant Athletic Administrator immediately. Please refer to Bylaw 4-4-1 and sports specific rules for clarification/exception.

11. How many Guest Players may I use during Sanctioned Event Tournaments? ZERO! The Guest Player Ruler cannot be used in sanctioned events. Bylaw 5-3-2C7

12. Is it okay to register my team for a tournament under my assistant coach’s name, since I will be out of town for most of the games? No, to register for a tournament, the official CYO Sports Pilot roster needs to be provided, which lists the head coach’s name. However, an assistant coach can certainly be in charge at the games.

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TEAM FORMATION & STRENGTH For teams in Grades 1, 2, 3, 4 and 5 the team strength rating is not utilized.

For teams in Grades 6, 7 and 8 the team strength is utilized.

MEMBER SPONSORS ONLY 1 TEAM IN THE:

• 3rd, 4th, or 5th grade division; Strength is not a factor. • 6th grade division; Identify team strength as either; A – Stronger Team, B – Average Team. • 7th or 8th grade division; Identify team strength as either; A – Stronger Team, B – Average

Team, C – Weaker Team.

MEMBER SPONSORS MULTIPLE TEAMS IN THE:

• 3rd, 4th, or 5th grade division; teams must be split evenly. • 6th grade division; If create teams based upon ability; Stronger Team MUST be identified as A

- Stronger Team, Remaining Teams can be identified as B - Average or C - Weaker Team. • 7th or 8th grade division; If create teams based upon ability; Stronger Team MUST be

identified as A - Stronger Team, Remaining Teams can be identified as B - Average C - Weaker Team.

• If create teams that are split evenly, contact your CYO athletic director for assistance.

TEAM CONFERENCING

3RD, 4TH & 5TH GRADE CONFERENCING:

• Teams are placed in conferences based upon member location.

6TH GRADE CONFERENCING:

Single team members are placed together in conferences by location and strength. Multiple team members are placed together in conferences by location and strength. May place all teams in conferences together by strength and then location.

7TH & 8TH GRADE CONFERENCING:

A member’s only team OR A-Team is to be registered in their assigned division. The member’s second team or B-Team may be registered in a lower division(s). Once all teams are registered, the number of teams in division 1 & 2 will be balanced by recalculating

the average enrollment break point. Teams are placed in conferences by strength and location with-in the division. If there is a low number of teams in a division, teams may be placed in conferences based upon

location ahead of strength.

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VOLLEYBALL LINEUP GAME ROSTER Complete & Turn in this form to the score table at least 10 minutes prior to the first set and 2 minutes after each set.

Team: St. Sebastian Division 6th Grade Head Coach Smith Guest Player: (Name) __Jane Johnson ______ (Division) _6th Grade______________ (Team Name) St. Sebastian______

(Note: 3rd & 4th grade teams with more than 12 players should list additional players on back of sheet) Set #1

Check One:

(Grades 3-8) Serve Order

Player No.

(Grade 3, 4 only) Serve Order

Player No.

Timeouts – 1

2

I 12 VII

21 Substitutions

3rd & 4th Grade – Will be a continuous rotation All Other Divisions 18 Substitutions X SERVE II 16

VIII 11 Home

1 – 2 – 3 4 – 5 – 6 7 – 8 – 9 10 – 11 – 12

Visitor 1 – 2 – 3 4 – 5 – 6 7 – 8 – 9 10 – 11 – 12

III 8 IX 9 GP

RECEIVE IV 10

X

V 3 XI

Speaking Captain:

VI 7

XII 16 – 17 - 18 16 – 17 - 18

****** ALL ELIGIBLE PLAYERS MUST MEET PARTICIPATION REQUIREMENTS BY THE END OF SET #2***** Set #2

Check One:

(Grades 3-8) Serve Order

Player No.

(Grade 3, 4 only) Serve Order

Player No.

Timeouts – 1

2

I VII

Substitutions

3rd & 4th Grade – Will be a continuous rotation All Other Divisions - 18 Substitutions SERVE II

VIII

Home 1 – 2 – 3 4 – 5 – 6 7 – 8 – 9 10 – 11 – 12

Visitor 1 – 2 – 3 4 – 5 – 6 7 – 8 – 9 10 – 11 – 12

III IX

RECEIVE

IV X

V

XI

Speaking Captain:

VI

XII 16 – 17 - 18 16 – 17 - 18

Set #3

Check One:

(Grades 3-8) Serve Order

Player No.

(Grade 3, 4 only) Serve Order

Player No.

Timeouts – 1

2

I VII

Substitutions

3rd & 4th Grade – Will be a continuous rotation All Other Divisions - 18 Substitutions SERVE II

VIII

Home 1 – 2 – 3 4 – 5 – 6 7 – 8 – 9 10 – 11 – 12

Visitor 1 – 2 – 3 4 – 5 – 6 7 – 8 – 9 10 – 11 – 12

III IX

RECEIVE IV

X

V XI

Speaking Captain:

VI

XII

16 – 17 - 18 16 – 17 - 18

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MOTIVATING ATHLETES: 15 TIPS 1. CONFIDENCE IS KING. In sports as in other pursuits, frequently there is just not that much of

a difference between competitors. Being just a little better makes the difference between a win and a loss. That small difference is frequently attributed to one team playing with more confidence. How do you help players gain confidence? It happens first and foremost during practices. Preparation is key. Implement practice plans that make sense. Set achievable and age appropriate goals. Put players in a position to succeed, and sing their praises when they do. Enable kids to make mistakes without punishment. Identify progress. Applaud the effort, even if the results fall short.

2. MAKE FUN A PRIORITY. When planning each practice, think about 3 things: a. What is the one key concept you hope your team will learn today? b. What activity will players have so much fun with that they will be talking about it on the

way home? c. How can I keep things fun and interesting throughout the whole practice? It might mean

adding some competition to a drill. It could entail giving players a vote between two activities. Experiment. Discover what gets your team excited and come back to favorites when you need a lift.

3. LET KIDS BE KIDS. While having the best won/loss record might be a high priority for a coach, many players participate in sports for different reasons, e.g. hanging out with friends, staying in shape, etc. Plus, with all of the other activities and commitments a kid might have, elevating every team activity to the top of the list will be difficult for some. Let kids me kids and enjoy other pursuits, even during your sport’s season. A school ski trip might interfere with volleyball practice for a player. Let them go without punishment. Put on your parent hat and take off your coach hat for a second. Your team will appreciate a coach who views each player as a whole person. And, if you’re doing a good job teaching and making practices interesting, players will not want to miss team events.

4. MOTIVATIONAL LESSONS ARE BEST TAUGHT AT PRACTICES, NOT IN PRE-GAME SPEECHES. With the excitement of their families at games and the nervousness that comes before game time, the big “win-one-for-the-Gipper” speeches are best left for feel good sports movies. The time to teach and make important points about the game and approach is during class – and class time for coaches and players is at practices. Right before games, you can remind players of some important concepts, but ideally, these topics have been previously covered during practice time. Kids are generally so excited for the game that the best approach is usually to just try to get them to relax a little.

5. READ THE ROOM. At each practice and game, a good coach will try to get a read on the pulse of the team. Do your players look tired and worn out at a late practice? Time to ease up on the pedal. Are they over-amped for a big game? Try to get players to relax by telling a humorous story from your youth. As a coach, sometimes your agenda will need to be adjusted. Be alert, and be prepared to adapt your plans based on the situation.

6. SHOW PLAYERS YOU CARE ABOUT THE WHOLE PERSON. It’s a great idea for coaches to meet with their team 10 minutes before taking the field or court. During these times, a coach can speak to motivation, the value of hard work, controlling emotions and other life lessons via stories and discussion that resonate with your players. A coach might share personal stories or stories of well known sports stars, or lead a discussion and invite players to participate. These short talks before practice, that are then reinforced with short messages during practice and after games, lay the foundation for teaching life lessons to your team.

7. EFFECTIVE COACHING BEGINS WITH TRUST. For players to buy into a program, they need to trust the source. You begin to build trust by showing interest, being prepared, and treating people fairly. Yell less. Smile more.

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8. SET REALISTIC EXPECTATIONS FOR YOURSELF. Young players make mistakes – lots of them. This is a given. This should not come as a shock. Don’t act surprised. Making mistakes is part of the learning process.

9. GIVE YOUR PLAYERS A REASON TO BELIEVE. Young players essentially, but players of all ages, can be insecure of their abilities. A well-timed boost of confidence administered by a coach can do wonders. What have you done differently as a team during practices that will give you a better shot at success in the next game? Remind players of what that is. Teams and groups of people need a flag to rally around. Maybe your team has placed a huge emphasis on defense or shot more free throws. Let your players know at the last practice before a big game that “we’re going to win this one because of all of the effort you’ve put into defense – our defense will be the difference in this game.” Some well-deserved praise goes a long way to building confidence.

10. RESPECT AND COACH EVERYONE – not just the best players. Not only is it the right thing to do for player development, but it can also make a huge difference in the development of your team. Developing strong skills amongst all of your players will make you a very difficult team to compete against. Look for opportunities to include all of your players in key roles in game situations.

11. MODEL GOOD BEHAVIOR. Players will evaluate how the coaches act under pressure – make sure you’re setting a good example. Disputing every call and screaming from the sidelines is not something you want to pass on to your players.

12. “SHOUT PRAISE AND WHISPER CRITICISM.” When it is good news, tell the world. When it’s an opportunity aimed at an individual player, work with that player quietly. When you catch somebody doing something right during practice, stop everything and have the player demonstrate it for the entire team. Oh, and over the course of the first 5 practices, make sure you catch every player doing something right.

13. COMMUNICATION IS KEY. Two-way communication is important. Create an environment where players feel comfortable to ask questions. You want to have smart players. Be a smart teacher.

14. CONNECT WITH PLAYER’S PARENTS. To better understand your players and for a smoother sailing ship, it helps to develop an early and on-going communication stream with your player’s parents. Meet with parents early and explain your approach and expectations. Keep parents in the loop throughout the season. Involve players’ parents in team activities where it makes sense. When parents and coaches are on the same page, there is harmony for players.

15. SELL YOUR PROGRAM TO YOUR PLAYERS. As a coach, you are constantly selling your program. You want players that buy in and give 100% effort. Every team function presents an opportunity. Help players understand “the why”. Why we are playing this defense? Why this drill is important? What will this activity teach you? Why we have improved as a team? Effectively selling your program and approach gives your players confidence. At the end of the day, you are design should be to develop a self-motivated team. A team that recognizes that there is satisfaction that comes with a job well done.

Mike O’Halloran – Founder of SportsFeelGoodStories.com, a long-time youth sports coach and the publisher of the Well Prepared Coach line of practice plans and award certificates.

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CYO GRATITUDE Go around the room and have each coach complete the following sentence:

One thing that I am grateful for receiving this evening is……..

Thank you for your comments and support. We wish you nothing but the best as the season begins.

Commitment Prayer

Leader: In the name of the Father and of the Son and of the Holy Spirit. All: Amen

Leader: Thank you God for being with us today, and for entrusting your children to our care through CYO Sports. As we prepare to return to our parishes and communities, give us the strength to share your love and caring through our actions as CYO Coaches. We give our time, talent and treasures to you that we may better serve our CYO teams and families.

I ask that you respond, “I will!” to each of the following commitments you are making today.

Leader: Will you be a Christian role model who helps athletes discover their value and responsibility to the team, church and community? Response: I will! Leader: Will you coach every child on your team to improve their skills through practices, competitions and games? Response: I will! Leader: Will you teach and encourage good sportsmanship by demonstrating positive support, patience, courteousness and respect for all athletes, officials, fellow coaches, volunteers and administrators? Response: I will! Leader: Will you read and follow the letter and spirit of the sport rules, policies, and Diocese of Cleveland CYO Charter and Bylaws? Response: I will!

Leader: Will you remain aware that your conduct has an influence on the love a child may develop toward sports, and therefore make an effort to have the children on your team have fun while also learning about athletics, themselves, their teammates and our Catholic Christian Community? Response: I will! Leader: Will you remain mindful that your conduct has an impact on the conduct of the players and fans at a competition and make a commitment not to yell at officials, players, opposing coaches or fans and always demonstrate an attitude symbolic of the CYO Mission and Values? Response: I will! Leader: Will you make an effort to grow as a Christian by going to mass and celebrating the sacraments to be strengthened to love and serve God and the young people entrusted to your care? Response: I will! Leader: Almighty God, the Father of our Lord Jesus Christ, who has given us new birth by water and the Holy Spirit, hear the commitments made by your servants here today. We know you have given us spiritual capabilities, and with your light and direction we can fulfill these commitments and build the community of God. We ask this in the name of the Father, and of the Son, and of the Holy Spirit. Response: Amen

CYO inspires young people to know God, to love God, and to serve God through athletics.

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