Fall 2011 1

School Site Council (SSC)

Training

(12 Member Minimum)

Teachers 4

Other Staff 1

Parents/Comm. 3

Students 3

Principal 1

Fall 2011 2SUHSD

Agenda• SSC Background• Responsibilities of SSC• Composition of SSC• Membership Selection Process• Roles of Officers• Roles of School Principal• Advisory Committees• Rules of Order• Bylaws  • Record Keeping• SPSA • Data Reports• Categorical Funds• PI, AYP and API• Annual Notification of UCP

Fall 2011 3SUHSD

SSC Background

School Site Councils are a major part of the overalldecision-making structure at each school. They

are a very special group of people who areelected by their peers to represent the

members of a school community. Their primaryrole is to guide the student achievementprocess to ensure that the needs of all

students are specifically addressed in theSingle Plan for Student Achievement (SPSA).

Fall 2011 4SUHSD

SSC Responsibilities

• Council Composition – Minimum of 12• (School Staff 50% - Parents/Community & Students 50%)

• Election of Officers• Chair, Vice-Chair, Secretary

• Rules of Order• Records – Maintain for a minimum of 3 yrs. (agendas, sign-

in sheets, mtg. minutes – send to Special Projects Office each month)

• Program Improvement (PI)• Single Plan for Student Achievement (SPSA)

Fall 2011 5SUHSD

12 Member Minimum• Staff – 50%

1 - Principal: The principal is always a voting member. 4 - Teachers: Always make up the majority of the staff. 1 - Other Staff (non-teaching):

Certificated Personnel (Counselor, School Psychologist, Librarian, Asst. Principal)

Classified Personnel (Office staff, Technicians, Instructional Aides or Food Services).

• Parents/Community & Students – 50% 3 – Students 3 - Parents/Community: Parents and Community members

cannot be employees of the school. Ed. Code 52852

SSC Composition

(12 Member Minimum)

Teachers 4

Other Staff 1

Parents/Comm. 3

Students 3

Principal 1

Fall 2011 6SUHSD

SSC Membership Process

• Elections are held annually (Fall)• Members are chosen by their peers:

o Teachers select teacherso Parents select parents/community memberso Other (non-teaching) School Staff select other school staffo Students select students

o Not through an ASB position

• Bylaws should specify:o Means of selection (ballot or open meeting)o Terms of Office (1 yr. vs. 2 yrs.)o Notice of elections for each peer groupo Responsibilities and time commitments

Fall 2011 7SUHSD

Roles of Officers

Once a membership is established officers must be elected.

• Chairperson – Presides at all meetings of the council, organizes, convenes, and leads meetings of the council, and has voting rights.

• Vice Chairperson – Substitutes for the chair in his or her absence.

• Secretary – Records maintained at site and sent to Special Projects office each month• Agendas• Sign-in Sheets• Meeting Minutes

Fall 2011 8SUHSD

Roles of School Principal

• Is always a member.• Is a voting member of the council.• Provides program information and leadership.• Interprets policies and regulations.• Administers the school level activities of the

approved plan.• The principal may not veto council decisions nor

make any changes to the SPSA after it has been approved by the council.

Fall 2011 9SUHSD

Advisory Committees

The SPSA must be developed with the advice,review, and certification of any applicable schooladvisory committees. Such groups include:

• English Learner Advisory Committee (ELAC)

• Special Education Advisory Committee (SPEDAC)

• Gifted and Talented Education Advisory Committee (GATE)

• Parent and Teacher Association (PTA)

Fall 2011 10SUHSD

Rules of Ordero Meetings must be open to the public.

o (The Green Act, CA Ed. Code 54421)o Meeting notice must be posted 72 hrs. in

advance with date, time and location. o (The Green Act, CA Ed. Code 54421)

o Requires the posted agenda to contain a brief general description of each item of business to be discussed. o (The Brown Act, CA Ed. Code 54950)

o Requires public access to meetings and to allow the public to speak. o (The Brown Act, CA Ed. Code 54950)

Fall 2011 11SUHSD

Rules of Ordero The public may address the council on items within the

jurisdiction of the council. o (The Green Act, CA Ed. Code 54421)

o SSC cannot act on an item not described on the posted agenda unless, by unanimous vote, it finds a need for action unknown when the agenda was posted.

o Questions and brief statements of no impact on students or employees that can be resolved by providing information need not be described on the posted agenda.

o Violations require that the item must be reconsidered at the next meeting after public input. o (The Green Act, CA Ed. Code 54421)

Fall 2011 12SUHSD

SSC Bylaws

Each SSC is required to have a set of rules under which it willconduct business. The Bylaws must be reviewed annually and should include:

• Membership Composition (50% Staff + 50% Parents/Community Members & Students)

• Replacement of Members (Alternates/Termination of members)

• Election Procedures (When, Where, How)

• Term of Office (1 or 2 yrs)

• Quorum (50% + 1 – Check Site Bylaws for Member Composition)

• Meeting Schedule (for the year)

• Committees (Election, Analyze Data, Funding Possibilities)

Fall 2011 13SUHSD

SSC Record Keeping

Sites must maintain records for a minimum of 3 years andsubmit the following records to the district:

• Elections (annually in the Fall)• Official Correspondence• Agendas• Sign-In Sheets (each meeting)• Minutes of Meetings (which include attendance, discussion,

recommendations, and actions)• Evidence of input from school advisory committees• Bylaws (reviewed annually)• Copies of SPSA (reviewed/revised annually)• Parent Involvement Policy - PIP (reviewed/revised annually with Title I

Parent Input)• Home/School Compact (reviewed/revised annually with Title I Parent Input)• School Safety Plan (reviewed/revised annually by March 1st)

Fall 2011 14SUHSD

Single Plan for Student Achievement (SPSA)

Reaffirm or Revise School

Goals

ReviseImprovement

Strategies and Expenditures

Monitor Implementation

MeasureEffectiveness

of Improvement Strategies

Approve and Recommend

SPSA to Local Governing Board

SeekAdvisory

CommitteesInput

Reach Desired Outcomes

Fall 2011 15SUHSD

Student Performance Data Reports

Stateand

Federal

California High School Exit Exam

(CAHSEE)

GraduationRate

CA Standards Tests(CST’s)

CA Modified Assessment

(CMA)CA Alternate

Performance Assessment(CAPA)

California English Language

Development Test

(CELDT)

Fall 2011 16SUHSD

Categorical Funds

Description of Funding:

Title I - 30100

Title III/LEP – 42010

Migrant - 30600

EIA/LEP – 70910

Gear Up – 58100 (AHS only)

QEIA – 74000 (LPMS only)

Fall 2011 17SUHSD

Categorical Funds

Guidelines:Provide direct instructional support to students to improve academic achievement.Supplement the district’s core program.Support Professional Development.Foster Parent Partnerships.

Categorical funds must be:Reflected in the SPSA.Approved by the SSC.

Fall 2011 18SUHSD

Program Improvement (PI)

Program Improvement (PI) is a sanction applied to Title I schools not achieving their annual achievement targets after two consecutive years. Federal Title I law and NCLB prescribe the following improvement sanctions:

• Year 1 – PI (School Choice/Revise Plan)o Salinas High and Everett Alvarez High School

• Year 2 – PI (School Choice/Supplemental Educational Services/Revise Plan)o Alisal High and North Salinas High School

• Year 3 – Corrective Action (School Choice/SES/Decrease Management Authority)

• Year 4 – Restructuring (School Choice/SES/Restructuring Plan)

• Year 5 – Implementation of the Restructuring Plan (School Choice/SES)o El Sausal Middle and Harden Middle Schoolo Washington and LaPaz Middle Schools (5+)

Fall 2011 19SUHSD

Adequate Yearly Progress (AYP) under

No Child Left Behind (NCLB)

The primary objective of the SPSA process is to support data-driven decision making to improve teaching and learning.

• AYP – Federal (the goal of 100% proficiency in Reading and Math by school year 2013-14)

5 performance levels (Advanced, Proficient, Basic, Below Basic and Far Below Basic)

o Three primary elements:1.Tests in English Language Arts and Math

o CAHSEE and Middle School CST’s2.Annual reports about students’ progress toward proficiency.3.Increasingly serious consequences for schools and districts that

repeatedly fail to make “Adequate Yearly Progress.”

Fall 2011 20SUHSD

Academic Performance Index (API)

• California Public School Accountability Act 1999

• Numeric Scale 200-1000• Target 800• Measures the growth a school is

achieving

Fall 2011 21SUHSD

Annual Notification of the

Uniform Complaint Procedures (UCP)

• Notification for students, employees, parents/guardians, school/district advisory committees, private school officials and other interested parties.

• SUHSD has established procedures to address allegations of unlawful discrimination and complaints alleging violation of state or federal laws governing educational programs.