Fall 2011 Library E-Rate Training

95
Washington, DC I Newark I Minneapolis I Los Angeles I Kansas City I Jacksonville I Portland I Dallas/Fort Worth Fall 2011 Library E-Rate Training E-Rate FY2012

description

Fall 2011 Library E-Rate Training. E-Rate FY2012. Understanding the Basics OPLIN News CIPA Update Break Correcting Ministerial & Clerical Errors Eligible Services Break or Lunch on Your Own Form 470 Step - by - Step. Today’s Agenda. General information about E-Rate - PowerPoint PPT Presentation

Transcript of Fall 2011 Library E-Rate Training

Page 1: Fall 2011  Library E-Rate  Training

Fall 2011 Library E-Rate

Training

E-Rate FY2012

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• Understanding the Basics• OPLIN News• CIPA Update

– Break• Correcting Ministerial & Clerical Errors• Eligible Services

– Break or Lunch on Your Own• Form 470 Step - by - Step

Today’s Agenda

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• General information about E-Rate• Technology planning• Requesting services (FCC Form 470)• Competitive bidding process• Ordering services (FCC Form 471)• Application review & funding commitments• Begin receiving services (FCC Form 486)• Invoicing USAC (FCC Form 472 and FCC Form 474)• Deadlines

Overview

Understanding the Basics

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• Federal Communications Commission (FCC), an independent U.S. government agency, established and oversees the E-Rate program

• Universal Service Administrative Company (USAC), a not-for-profit, administers the E-Rate program along with three other programs

• Schools and Libraries Division (SLD) is the part of USAC with responsibility for E-Rate

E-Rate Organization

General E-Rate Information

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• Congress directed the FCC to establish the E-Rate program in 1996

• The FCC sets rules and policies through orders

– Policies are defined in the text of orders

• USAC/SLD develops procedures for specific actions, such as how to process applications

E-Rate Rules

General E-Rate Information

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• Commitments for E-Rate are made by funding year (FY), which runs from July 1 through the following June 30

• USAC refers to the funding year as the year in which most services will begin

– E.g., FY2010 is July 1, 2010 – June 30, 2011

E-Rate Timeline

General E-Rate Information

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• The FCC has set the E-Rate fund at $2.25 billion for each funding year. However, beginning in FY 2010, the cap is now adjusted for inflation each year – Cap is now $2.29 billion

• Once each year, FCC can roll over unused funds from previous funding years into the current funding year– Money for ALL FY2010 Applications at all discount

bands– $850 million for FY2011 Applications

E-Rate Budget

General E-Rate Information

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Who is eligible for E-Rate funding?

• Schools and school districts– Non-traditional facilities (conditionally by state)

• Libraries and library systems

• Consortia – groups of eligible entities that band together to aggregate demand and negotiate lower prices

E-Rate Eligibility

General E-Rate Information

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How large are the discounts on eligible products and services?• Discounts= 20% to 90% of eligible costs

Discount level for a school or library depends on: 1) Percentage of students who are eligible for National School Lunch Program (NSLP) in:

→ (for a school) the school→ (for a library) the school district in which the library is

located 2) Urban or rural location of the school or library

→ Determine Your Classification

E-Rate Discounts

General E-Rate Information

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– School District’s October Data reported to ODE can be found in the MR-81 document located at www.ode.state.oh.us.

• From the ODE website, search for MR-81

Total Student (ADM) Count

Combined Free/Reduced Lunch Count

Numbers to use:

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Discount Matrix

General E-Rate Information

INCOME % of students eligible for NSLP

URBAN LOCATION Discount

RURAL LOCATION Discount

If the % eligible is... ...and you’re in an URBAN area, your discount will be...

...and you’re in a RURAL area, your discount will be...

Less than 1% 20% 25%

1% to 19% 40% 50%

20% to 34% 50% 60%

35% to 49% 60% 70%

50% to 74% 80% 80%

75% to 100% 90% 90%

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• Priority 1 (P1): funded first

– Telecommunications Services

– Internet Access

– Telecommunications

• Priority 2 (P2): funding starts with neediest applicants

– Internal Connections

– Basic Maintenance of Internal Connections

E-Rate Categories of Service

General E-Rate Information

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How do I file a program form?• In general, you have three options:

1. File online, certify on paper2. File online, certify online3. File on paper, certify on paper

• Two versions of each online form: standard and interview

*Note* USAC encourages you to file online, because online filing speeds processing and reduces errors

E-Rate Forms

General E-Rate Information

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Each time you file a program form, USAC sends you a letter• Letters are color-coded by funding year

2011 Blue 2012 Canary2013 Pink

*Note* When storing documents, USAC encourages you to separate your program forms & letters by funding year to better organize them.

E-Rate Letters

General E-Rate Information

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Filing Process

FCC Forms 472 (BEAR) & 474 (SPI)

FCC Form 486

Application Review & FCDL

FCC Form 471 & RAL

Competitive Bidding

FCC Form 470 & RNL

Technology Planning

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A technology plan must contain the following elements:1) Goals and strategies for using technology to improve

education or library services2) Needs assessment 3) Staff training 4) Evaluation plan

*Note* Starting with FY2011, if you are only requesting P1 services, a technology plan is not required

Tech Plan Elements

Technology Planning

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• Tech plan should not cover more than 3 years• Should cover the funding year (July 1 – June 30)• Sufficient detail to support & validate services requested• Must follow FCC rules AND applicable state or local

technology plan requirements• Created prior to FCC Form 470/RFP (month & year)• Contains four elements (goals/strategy, professional

development, needs assessment, and evaluation process)

• Must be approved on or before the date when you begin receiving services

Tech Plans

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Understanding the Basics

Requesting Service (FCC Form 470)

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• Open a competitive bidding process (acts as an RFP)• Identify and describe desired categories of service and

function of the services• Describe scope of your needs• Notify potential bidders of the types and quantities of services

that you need• Must be posted a minimum of 28 days• Must file yearly for month-to-month service or prior to signing

a new contract• For multi-year contracts, you do not need to file during the

term of the contract

FCC Form 470 Purpose

Requesting Service

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• Applicants must ensure that they post for the correct category or categories of service (Non-allowable correction. Must repost FCC Form 470)

• Sufficient detail in FCC Form 470– Cannot provide generic descriptions (e.g., “All eligible telecom services”

or “Digital Transmission Services”)– Cannot provide laundry lists of products and services

• Addendums or changes to the RFP may require applicants to re-start the 28 day period when there is a significant change to the original scope of the procurement

• If a service is not listed on a Form 470, you cannot list on a Form 471

• *Note* RFPs are not required by E-Rate but may be used to describe specific needs and circumstances

Tips for Success

FCC Form 470 & RFPs

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• Billed Entity Number (BEN): an identification number assigned by USAC to each school/district or public library responsible for paying the bills• An Entity Number is assigned to each individual

school/building

• Personal Identification Number (PIN): a code assigned by USAC to applicants for use in certifying program forms online– USAC issues a PIN to every new authorized person filing a

paper certification for FCC Form 470, 471, or 486

Acronyms & Terms

Requesting Service

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• FCC Form 470 Receipt Notification Letter (RNL): a letter issued by USAC to the applicant that summarizes the information provided in the FCC Form 470

• Allowable Vendor Contract Date (ACD): the date 28 days after the FCC Form 470 is posted to the USAC website

Acronyms & Terms

Requesting Service

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• You must ensure that the competitive bidding process is open and fair

– You must keep all incoming bids/correspondence with bidders and prepare to evaluate bids equally

• All potential bidders have access to the information from your FCC Form 470 and RFP, and they can respond to your requests

• Price as the primary factor: In evaluating bids, the price of the eligible products and services must be the most heavily-weighted factor in your evaluation of bids

Competitive Bidding Requirements

Competitive Bidding

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Bid Evaluation Matrix (sample)

Competitive Bidding

Factor Points Available Vendor 1 Vendor 2 Vendor 3Price of the ELIGIBLE goods

and services 30 15 30 25Prior experience w/ vendor 20 20 0 20Prices for ineligible services,

products & fees 25 20 15 25Flexible Invoicing: 472 or 474 15 0 15 15

Environmental objectives 5 5 3 2Local or in state vendor 5 5 5 5

Total 100 65 68 92

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1. The applicant has a relationship with a service provider that would unfairly influence the outcome of a competition or furnish the service provider with “inside” information

2. Someone other than the applicant or an authorized representative of the applicant prepares, signs OR submits the FCC Form 470 and certification

Examples of Rule Violations

Competitive Bidding

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3. A service provider representative is listed as the FCC Form 470 contact person and that service provider is allowed to participate in the competitive bidding process

4. The FCC Form 470 does not describe the desired products and services with sufficient specificity to enable interested parties to submit bid responses

Examples of Rule Violations

Competitive Bidding

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• After you close the competitive bidding process for your services (on or after the ACD):1) You can evaluate the bids received

2) You can choose your service provider(s)

3) You can sign a contract

4) You can submit an FCC Form 471

• No bids or one bid (email yourself noting the fact)• Retain all vendor selection documentation

– Winning and losing bids, correspondences, memos, bid evaluation documents, etc.

Choosing a Service Provider

Competitive Bidding

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Understanding the Basics

Ordering Services (FCC Form 471)

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• Provide information on the service providers and eligible services you have chosen

• Identify the eligible schools and libraries that will receive services

• Calculate and report how much support you seek for the year

• Include your discount calculation information• Certify your compliance with program rules• Must be filed on a yearly basis

FCC Form 471 Purpose

Ordering Services

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• Contract must be signed and dated by the applicant prior to the FCC Form 471 certification postmark date

• Applicant must not sign a contract before the Allowable Contract Date (ACD)

• Service providers may sign before the ACD

Overview

Contracts

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• Item 21 attachment describes the eligible products or services requested for each FRN

• It is a FCC Form 471 window filing requirement. It should be submitted on or before the window close.

• Can be submitted via Online tool, mail, fax or email to USAC – Remember to click SUBMIT when using Online tool

Tip for Success• Clearly label the Item 21 attachment (Applicant name,

BEN#, FRN, Page #, Application #)

Item 21 Attachment

Ordering Services

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• Receipt Acknowledgment Letter (RAL): a letter issued by USAC to the applicant and the service provider that summarizes the information provided in the FCC Form 471

– Many of the entries on the form can be corrected after submission by using the RAL

– Ministerial and clerical errors can be corrected until USAC issues the Funding Commitment Decision Letter

Ordering Services

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• Non-instructional Facility (NIF): a school building with no classrooms or a library building with no public areas

– NIFs are eligible for Priority 1 services– NIFs are eligible for Priority 2 services only if

necessary to provide effective transport of information to classrooms or public areas of libraries

Acronyms & Terms

Ordering Services

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Understanding the Basics

Application Review & Funding Commitments

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• Check the eligibility of the schools and libraries and their discount levels

• Verify that the services you requested are eligible for discounts

• Give you an opportunity to make allowable corrections to your form

• In some cases, ask for additional verification of your compliance with program rules

During Program Integrity Assurance (PIA) USAC reviews FCC Form(s) 471 to :

Application Review/Commitments

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• Following application review, USAC issues a Funding Commitment Decision Letter (FCDL) to both the applicant and the service provider(s)

• Applicants and Service Providers should carefully review their FCDL for details on approved or denied requests and your next steps

Receiving Your Funding Commitment

Application Review/Commitments

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Understanding the Basics

Begin Receiving Services (FCC Form 486)

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• Notify USAC that your eligible services have started or been delivered and invoices for those services can be processed and paid

• Provide the name of the TPA that approved your technology plan

• Report your status of compliance with the Children’s Internet Protection Act (CIPA)

• Can only be filed after the Funding Commitment Decision Letter is issued

FCC Form 486 Purpose

Begin Receiving Services

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Understanding the Basics

Invoicing USAC (FCC Forms 472 & 474)

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• Billed Entity Applicant Reimbursement (BEAR) FCC Form 472 is filed by the applicant and approved by the service provider after the applicant has paid for the services in full

• Service Provider Invoice (SPI) FCC Form 474 is filed by the service provider after the applicant has been billed for the non-discount portion of the cost of eligible services

*Note* Applicants can choose their method of invoicing; service providers cannot force applicants to use a particular method.

2 Methods of Invoicing

Invoicing USAC

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• Applicants and Service Providers receive an FCDL from USAC for the services being invoiced

• Applicants must file an FCC Form 486 and receive an FCC 486 Notification Letter

• Service Providers must file an FCC Form 473 - Service Provider Annual Certification (SPAC) each funding year to certify that it will comply with FCC rules concerning invoicing and documentation – FCC Form 473 can be filed after USAC has announced

the opening of the application filing window

Requirements Before Invoicing USAC

Invoicing USAC

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Understanding the Basics

Deadlines

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• FCC Form 470 - Posted at least 28 days before the filing of the FCC Form 471, keeping in mind the FCC Form 471 application filing window opening and closing dates

• FCC Form 471 - Received or postmarked no later than 11:59 p.m. EST on the day of the close of the FCC Form 471 application filing window (exact date will be announced)

• FCC Form 486 - Received or postmarked no later than 120 days after the date of the USAC Funding Commitment Decision Letter or the service start date, whichever is later

• FCC Form 472/ FCC Form 474 - Received or postmarked no later than 120 days after the date of the FCC Form 486 Notification Letter or the last date that the applicant can receive service from the provider in the funding year at issue, whichever is later

• Appeals - Received or postmarked no later than 60 days after the date of USAC's decision letter

Application Deadlines

Deadlines

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OPLIN News

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All library organizations receiving Internet connectivity from OPLIN are required to submit:

•a Letter of Agency (LOA) •And a Form 479

OPLIN News

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• LOA and Form 479s can be found at http://oplin.org/erate

• Once generated, the forms must be signed, dated, and either faxed to 614-728-5256, or scanned to [email protected]

• Please complete ASAP so OPLIN can begin work on our E-Rate applications

OPLIN News

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CIPA Update

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Children Internet Protection Act requirements:– Proof of public notice of public meeting or hearing– Proof of public meeting or hearing– Copy of Internet Safety Policy– Technology protection measure (filtering)

Documentation Tip:– Must maintain documentation from prior years if it

supports current funding year– Filter documentation examples: maintenance logs, filtering

logs, proof of purchase or vendor filter description

CIPA Compliance

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• FOR SCHOOLS – By July 1, 2012, amend your existing Internet safety policy (if you have not already done so) to provide for the education of minors about appropriate online behavior, including interacting with other individuals on social networking sites and in chat rooms, and cyberbullying awareness and response.

• FOR LIBRARIES – No new requirements– You will not be required to provide Internet Safety

Training

New “Internet Safety Training” requirements under CIPA

New Requirements

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• OPLIN will be making a free content filter available to all libraries next year.– see

http://www.oplin.org/oplin-plans-offer-free-internet-filtering-service

If you are not currently CIPA compliant because you do not have the resources to support an Internet content filter :

CIPA Compliance

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• You may go to http://oplin.org/erate and resubmit forms as often as needed until Friday, February 24, 2012, the deadline for form submission.

• As we put the final touches on our E-Rate applications, we will determine a library's CIPA-compliance based on the last Form 479 received from the library prior to 5:00 pm February 24.

Some libraries may be reviewing their CIPA compliance as a result of the new OPLIN-provided filter.

CIPA Compliance

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• The FCC plans to seek public comment in a separate proceeding on the following issue:– Do CIPA requirements apply to the use of portable

devices owned by students and library patrons – such as laptops and cellular telephones – when those devices are used in a school or library to obtain Internet access that has been funded by E-Rate?

• The FCC may raise other issues as well.

Public comment

Clarifications

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Correcting M&C Errors

Ministerial & Clerical Errors

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• M&C errors– What are M&C errors– What is new & what is the same

• Corrections– Allowable – Non-allowable – Conditional

• Submitting Corrections to USAC• Notifications from USAC (FCDL Comments)

Overview

Ministerial & Clerical Errors

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• “The applicant can amend its forms to correct clerical and ministerial errors on their FCC Forms 470, FCC Form 471 applications, or associated documentation until an FCDL is issued. Such errors include only the kinds of errors that a typist might make when entering data from one list to another, such as mistyping a number, using the wrong name or phone number, failing to enter an item from the source list onto the application, or making an arithmetic error.”(FCC 11-60)

Definition

Ministerial & Clerical Errors

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• 15 Day Rule eliminated (CORRECTIONS ONLY)– RNL & RAL corrections can be submitted until the FCDL is

issued

• PIA will ask if this is a ministerial or clerical error– Tell us what error occurred – Provide a reasonable explanation– Documentation may be requested

What Is New?

Ministerial & Clerical Errors

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• Minimum Processing Standards (MPS) for the FCC Forms 470 & 471 and Certifications

• FCC Forms 470 & 471 and Certifications corrections • FCC Form 471 Certification must be submitted on or

before the Window close• 15 Day Rule still applies for responses to reviewers’

inquiries• Additional documentation may be required to

support your requested change

What Is The Same?

Ministerial & Clerical Errors

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• Spelling errors• Simple addition, subtraction, multiplication or

division errors• Transposed letters and/or numbers• Misplaced decimal points• Other punctuation marks (hyphens, periods,

commas, etc.) included, or not included or misplaced• Failing to enter an item from the source list (e.g.,

NSLP data, uploading Block 4 data, FRN, etc.)

M&C Errors Examples

Ministerial & Clerical Errors

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• Update or change contact person and/or consultant information

• Billed entity information• Add the authorized person signature • Change or update eligible entities receiving service

(Note: changes are accepted if it is not a significant change from the original scope)

• Certification not submitted by Window close

FCC Form 470 Allowable Corrections

Ministerial & Clerical Errors

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• Incorrect citation such as:– FCC Form 470 number– Discount percent – Urban/rural status– Contract number– Billing Account Number/Multiple Billing Account

Numbers– Block 4 worksheet entries

FCC Form 471 Allowable Corrections

Ministerial & Clerical Errors

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• Update or change contact person and/or consultant information

• Correct errors to dollars figures on an FRN• Add or remove entities accidentally omitted or

included in block 4• Provide accidentally omitted FRNs• Amount budgeted for ineligible services (Block 6)

FCC Form 471 Allowable Corrections Cont’d

Ministerial & Clerical Errors

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• SPIN corrections are ALLOWABLE when requesting a Corrective SPIN change– Data entry errors, company merger or acquisition

• Contract Award Date/ Expiration Date• Consortium Letters of Agency (LOA)

– Applicants may provide supplemental documentation dated on or before FCC Form 471 certification postmark date when:

– LOA service timeframe is missing or not specified– Lack of detail regarding the services provided– Missing consortium members

Conditional Corrections

Ministerial & Clerical Errors

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• FCC Form 470: Adding Service Category – Must post new FCC Form 470

• FCC Form 471: Operational SPIN change

– Request SPIN change after FCDL issued– Not allowed pre-commitment

Non-Allowable Corrections

Ministerial & Clerical Errors

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• FCC Form 470 corrections submitted via Receipt Notification Letter (RNL)

• FCC Form 471 corrections submitted via Receipt Acknowledgement Letter (RAL) and/or during FCC Form 471 review

• Follow submission instructions on letter– Send a copy of Block 4 Worksheet if entity

changes are made

Submitting Corrections

Ministerial & Clerical Errors

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• Discrepancies may be detected during PIA review. PIA will contact you when PIA is unsure an error happened.– PIA will:

• ask if an error occurred• ask if you wish to make a correction• ask for an explanation • request supporting documentation, if

applicable

Program Integrity Assurance (PIA) Review

Ministerial & Clerical Errors

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• Supporting documentation examples:– Contract, Service Agreement– Vendor quote, bill, invoice, etc.– Documented communication like emails between the

applicant & the service provider– Source list– RFP, Newspaper listing– NSLP documentation or student enrollment data– Board Minutes, Resolutions– Budget

Program Integrity Assurance (PIA) Review

Ministerial & Clerical Errors

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• PIA Review– Your reviewer will inform you if the correction was

completed or not (preferred mode of contact)• FCDL

– Global Comment • informs applicant that a RAL correction was received• Informs the applicant about corrections affecting

multiple FRNs (e.g., discounts, entity removals) • appears at the top of the FCDL FRN report

– FRN Comment: states the specific changes

Correction Notification

Ministerial & Clerical Errors

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The E-Rate Program

FY2012 Eligible ServicesFall 2011 Applicant Trainings

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• Priority One (P1)– Telecommunication Services, Telecommunications,

Internet Access (IA)• Priority Two (P2)

– Internal Connections (IC) and Basic Maintenance of Internal Connections (BMIC)

• Miscellaneous• Dark Fiber• Equipment Transfers, Disposals and Trade-ins

Overview

Eligible Services

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• Support for telecom services such as:– Local and long distance service– Interconnected Voice over Internet Protocol (VoIP)– Cellular voice service

• Including text messaging, voicemail• (For email/Internet on your phone, remember to check

the IA box on your 470!) – Centrex Service

Telecommunications Services

Priority One

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• Digital Transmission Services– Digital Subscriber Line (DSL)– Primary Rate Interface (PRI)– T-1, T-3– Satellite Service

Telecommunications Services

Priority One

Not Eligible as Telecom Services• Broadcast “Blast” messaging• Monitoring services for 911, E911 or alarm telephone lines• Services to ineligible locations• End-user devices

– Cell phone, tablet computers

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• Support for IA includes Internet Service Provider (ISP) fees as well as the conduit to the Internet

• Other eligible Internet Access services include:– E-mail service– Wireless Internet access– Interconnected VoIP– Web hosting

Internet Access (IA)

Priority One

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• Costs for Internet content– Subscription services such as monthly charges for on-

line magazine subscriptions• Internet2 membership dues• Web site creation fees• Web based curriculum software• Software, services or systems used to create or edit

Internet content

Not eligible as Internet Access

Priority One

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• Support for equipment and cabling on-site that transport info to classrooms or public rooms of a library

• Subject to the Two-in-Five Rule– Entities can only receive funding every two out of five

years

Internal Connections

Priority Two

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Internal Connections

Priority Two

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• Support for basic maintenance of eligible internal connections (BMIC)

• Such as:– Repair and upkeep of hardware– Wire and cable maintenance– Basic tech support– Configuration Changes

Basic Maintenance of Internal Connections

Priority Two

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• Agreements or contracts must state the eligible components covered, make, model and location

• Service must be delivered within the July 1st to June 30th timeframe

• Two-in-Five Rule does not apply to BMIC

Basic Maintenance of Internal Connections

Priority Two

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• Standard manufacturer warranties of no more than three years remain eligible.– If there is a cost associated with the warranty, then

the warranty is not eligible• Support for BMIC is limited to actual work performed

under the contract

BMIC Updated Guidance

Priority Two

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• Applicants may make estimates based on:– Hours per year of maintenance– History of needed repairs and upkeep– Age of eligible internal connections

• Applicants using the factors listed above must submit a bona fide request

• It is not reasonable to estimate an amount that would cover the full cost of every piece of eligible equipment.

BMIC Updated Guidance

Priority Two

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• Flat rate contracts may be eligible however, applicants may only invoice for services actually delivered/work performed.

• Exceptions that will not require demonstration that work was performed are: – Software upgrades and patches– Bug fixes and security patches– Online and telephone based technical support

BMIC Updated Guidance

Priority Two

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• Miscellaneous charges can apply to all four Service categories and are funded in the category of the service they are supporting.

• Training is eligible when included as part of the contract and performed coincidently with the installation of the new service/product or in a reasonable time there after. – Training for end-users or professional development is

not eligible

Miscellaneous charges

Miscellaneous

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• Taxes, surcharges and other similar reasonable charges are eligible for discount. This includes but is not limited to :– Universal Service Fund– Excise Tax– 911– Local Number Portability– Telephone relay service

Miscellaneous charges

Miscellaneous

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• Other charges that are not eligible include but are not limited to:– Universal Service Administration Fee – Interest or finance charges– Late payment– Termination fees

Miscellaneous Charges

Miscellaneous

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• Telecommunication Services and Telecommunications are two separate categories on the Eligible Services List (ESL)– Telecommunications Services can only be provided by

an eligible telecommunications carrier – Telecommunications can be provided by non-

telecommunications carriers via fiber in whole or in part

Telecommunications Services vs Telecommunications

Dark Fiber

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• Leased Dark Fiber added as Telecommunications in the FY2011 Eligible Services List

• Allows for the lease of dark fiber as a priority one service, from any entity

• On the FCC Form 470, file for both Telecom and Internet Access

• On the FCC Form 471, select the Telecom box if the dark fiber is provided by a telecom carrier– In all other cases, select the Internet Access box

Leased Dark Fiber as Priority One

Dark Fiber

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• Dark fiber must be lit immediately • Does NOT allow for unneeded capacity or warehouse

dark fiber for future use• Maintenance costs of dark fiber and installation costs to

hook up the dark fiber are eligible– This includes charges for installation within the

property line• Modulating electronics for leased dark fiber are not

eligible

Leased Dark Fiber as Priority One

Dark Fiber

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Leased Dark Fiber as Priority One

Dark Fiber

• Installation costs to hook up the dark fiber is eligible from the eligible entity to the property line

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• Special Construction charges to build out connections from applicants’ facilities to an off-premise fiber network are NOT eligible

Dark Fiber as Priority One

Dark Fiber

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Dark Fiber as Priority Two

Dark Fiber

• Installation and Fiber costs between two eligible buildings, not crossing a public right of way are considered Internal Connections

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• In general, equipment may not be transferred for money or any other thing of value

• A no-cost transfer may occur three years or more after the purchase of the equipment to other eligible entities

• No equipment transfer may occur prior to three years from the purchase, unless the eligible entity is permanently or temporarily closing

Equipment transfer rules

Equipment Transfers

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• Notify USAC• Both the closing entity and the recipient must retain

records of the transaction– Include the reason for the transfer

• Records must be kept for five years after the date of the transfer

• Records for equipment >3 years follow the traditional document retention requirements

Equipment transfers less than 3 years

Equipment Transfers

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• As of January 3, 2011, applicants can dispose of obsolete equipment, but no sooner than five years after the date the equipment is installed

• Resale for payment or other consideration is allowable no sooner than five years after the equipment is installed

• Resale or disposal is prohibited before the five years have passed.

Disposal of Equipment Rules

Disposal of Equipment

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• Trade-ins of equipment may be permitted if the E-Rate funded equipment to be traded in has been installed for five years– This limitation does not apply for equipment not

funded through E-Rate

Trade-ins and Exchanges

Trade-ins and Exchanges

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Questions?

Page 95: Fall 2011  Library E-Rate  Training

Support from eTech Ohio

eTech Ohio E-Rate Support and Information

Lorrie Germann: 614-485-6050Mike Edwards: 614-485-6462

E-mail: [email protected] To subscribe to the E-Rate list, send an email with no

message to [email protected].