Fairwood Firs Fairwood Firs Fairwood Firs Fairwood Firs 1 of 26 FFHA 2015 Annual Meeting Tuesday,...

Fairwood FirsFairwood FirsFairwood FirsFairwood Firs

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FFHA 2015 Annual Meeting

Tuesday, February 17, 20157:00 p.m.

Nativity Lutheran Church17707 140th Ave SE, Renton


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Call to Order(55 required for Quorum)


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Meeting Agenda

• Call To Order – Roll Call (55 required for Quorum)

• Introductions and Recognition• 2014 Activities• Treasury Report• Special Meeting Roll Call (if needed, 28 required

for Quorum)

• Call for Committee Volunteers • Elections

– 3 Board Members– Treasurer

• Open Forum• Adjournment

AgendaIntro and Recognition

2014 ActivitiesTreasury Report

Committee VolunteersElections

Open ForumAdjournment


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Your Neighbors

• Board of Directors– Vince Capelli, President

– Mike Radice Vice-President

– Marcia Whitcomb, Secretary

• Treasurer– Britt Ward

• Architectural Committee– Vince Capelli - Chairperson

– Ed Frazelle

– Charles Carter

– Greg Cannon

– Matt Hughes

– Marcia Whitcomb

• Maintenance Committee– Mike Radice - Chairperson– Mark Ward– Chuck DeSmith– Matt Hughes– Zeke Demir

• Social Committee– Janine Weber - Chairperson– Tracy Hughes– Barbara Brown– Heidi Hass






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Tract B

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Tract C

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Tract A

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Native Growth Protection Easement

Tract ABehind entry

Association Background Info:

Map of Fairwood Firs


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2014 Activities: Issues Addressed by the Board

• Previous FFHOA President stepped down in July– Vince Capelli (was Secretary) assumed role as HOA President– Marcia Whitcomb (was Alternate Board Member) joined Board as

Secretary

• As of 2014, all HOA dues are paid up except for 2 households.

• Homeowner non-compliance issues• Sprinkler maintenance, repair, winterizing, testing• Repaired fence at Lot 85• New paint and new roof at Lot 85 (paid by owners)• Landscape maintenance contract renewed• Front entrance sign light repairs• New basketball hoop and backboard installed• Eliminated flooding at east end of Grand Fir Park• Doggie Walk Bag stations kept stocked (Sue Grey)

AgendaIntro and

Recognition2014 ActivitiesTreasury Report




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Grand Fir Park

• Replaced cracked backflow valve• Fixed underground leaks• Eliminated flooding inside the valve box• Installed new basketball hoop and backboard

2014 Activities:


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• Green Belt Management

– Playground equipment installed (phase 2)– Wood chips spread around new

playground equipment – Sprinkler system repairs – Renewed maintenance contract

2014 Activities:


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• Relaunch Fairwood Firs website– Enhance communication– Provide vital information– Events calendar

• Revitalize Front Common Areas appearance– Center island– Area around Fairwood Firs Sign – North end hasn’t been maintained

• Hire Arborist for annual walk through• Update and renew our covenants

– 80% of homeowners must sign to renew the Association• Continue fun social events

2015 Planned Activities:


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Annual Fairwood Firs Egg hunt

All ages are welcome!

2014 Activities:


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Neighborhood Park Picnic & SocialGrand Fir Park

• Really fun picnic and BBQ• Very well attended• Games and recreation• Great food!• Firetrucks and Aid Vehicles

2014 Activities:


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Fourth of July Celebration

– Flags placed on lawns by Mike Radice and family

2014 Activities:

QuickTime™ and a decompressor

are needed to see this picture.

QuickTime™ and a decompressor

are needed to see this picture.


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Halloween• Some neighbors reported approx. 500 visitors• Popcorn machine• Cotton Candy machine• Hot chocolate• Safe environment

2014 Activities:


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Special Meeting - Call to Order(28 required for Quorum)


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Treasurer’s Report

Britt Ward






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Administrative

Projected Expenses2015 Budget

Change from 2014 Budget

Basis of Estimate

Bank charges 50.00$ (13.00)$ E&O Insurance (Mar) 1,929.00$ 507.00$ Added playground equip coverageFiling fee (Nov) 10.00$ -$ Legal 1,000.00$ -$ Mtg. room rental 50.00$ -$ Office supplies 500.00$ 200.00$ Ink, stamps, envelopes, paper, copies, labels, etcPO Box rental 170.00$ -$ Social budget 1,500.00$ 500.00$ Directory, welcome baskets, neighborhood eventsWebsite 200.00$ -$ Contingency Fund 200.00$ -$

Subtotal Administrative 5,609.00$ 1,194.00$

Maintenance

Projected Expenses2015 Budget

Change from 2014 Budget

Bark for playground 800.00$ -$ Park Revitalization 1,000.00$ (7,665.00)$ No new playground equipmentMaintenance contract 7,884.00$ 1,284.00$ no change for 7 yrs, pay tax, increased tasksGrounds/Greenbelt Mgmt 18,895.00$ 11,695.00$ Entrance revitalizationPower 500.00$ 100.00$ Water 2,500.00$ -$ Contingency Fund 4,000.00$ -$

Subtotal Maintenance 35,579.00$ 5,414.00$ Grand Total 41,188.00$ 6,608.00$

2015 Dues @$380/yr for 91 houses 34,520.00$ 2014 Checking Account Ending balance 6,668.00$ Credits 41,188.00$

Savings Act Balance 5,000$

2015 Fairwood Firs HOA Budget


Social Committee

2015 BUDGETWhat was spent

in 2014

January

February $200 Gift Cards $160

March $200 2015 Community Directory - mailing/copies

April $200 Easter Egg Hunt $132

May

July $150 4th of July Supplies $61

August

September $450 Sept BBQ Supplies $389

October $200 Halloween - Cotton Candy maker / Popcorn Maker/Other $162

November

As needed $100 Welcome to the neighborhood

2015 Proposed Budget $1,500 $904 2014 Budget was $1000

*Items in blue font are new for 2015

SOCIAL COMMITTEE EXPENSES

Fairwood FirsFairwood FirsFairwood FirsFairwood Firs 2014 Maintenance Expenses

2014 Maintenance CommitteeMonth Company Statement of Work Cost NotesJan Trelstad Tree LLC Clean up of brush in Alpine Fir Park Greenbelt $7,665Mar Maintenance Committee Sprinkler Repair items $69June Le's Landscaping & Construction Lot 47 & 85 fence (reimbursed by homeowners) $1,650 reimb by lots 47/85June Le's Landscaping & Construction Grand Fir Park Chain Link Fence $1,650July Maintenance Committee Sprinkler Repair items $120Aug Maintenance Committee Sprinkler Repair items $117Aug *Dreamer's Landscape Sprinkler/irrigation repair in the parks, included fixing the underground leaks, installing new

timers at Noble Fir, Alpine Fir, and Douglas Fir Parks, as well as replacing one double check valve and 13 sprinkler heads

$2,219

Sept Maintenance Committee Garbage dump $26Sept Dreamer's Landscape sprinkler/irrigation repair in the in the FF Front Entrance $480Sept Advance Backflow Testing Soos Creek required backflow test $231Oct Doggie Walk Bags, Inc. double case of doggy bag - 60 pouches of 70 bags & new lock for dispenser $284Nov Dreamer's Landscape Park Winterization including: Blow out water from irrigation system on all park areas, Drain

out water from double check valves or back flow prevention. Turn off timers & valves$1,379

Nov Dreamer's Landscape Drainage Installation on Big Park Irrigation Control Valve Box. Includes: Install drainage system for irrigation control valve to avoid wiring from flood and prevent system from freezing during winter season. Excavation done by hand to avoid damage o

$1,148

Total $17,037 (budget $7200)

2014 Park RevitalizationMonth Company Statement of Work Cost NotesMay NW Playground Equip Inc. 50% down payment for sidewalk, Stationary Buttons, & Spinami. Noble Fir Park $4,394Sept NW Playground Equip Inc. 50% finalpayment for sidewalk, Stationary Buttons, & Spinami. Noble Fir Park $4,394Oct Maintenance Committee Basketball Backboard & Hoop extension arm $300Total $9,088 (budget $8665)

*Juan Cruz


Grounds/Greenbelt Mgmt 2015 Budget

Estimate Tax TotalFront Entrance Monument 2,200$ 198.00$ 2,398.00$ North side of entrance vegetation 8,750$ 787.50$ 9,537.50$ middle strip Island 2,300$ 207.00$ 2,507.00$ Entrance revitalization summary 13,250$ 1,193$ 14,443$

Arborist 300$ 27.00$ 327.00$

Soos Creek required backflow test (6) 210$ 18.90$ 228.90$

Irrigation valve replacements (2) 400$ 36.00$ 436.00$

Park Winterization 1,900$ 171.00$ 2,071.00$

Tree/Greenbelt cleanup Maintenance 1,276$ 114.84$ 1,390.84$

Subtotal Total 17,336$ 1,560$ 18,895$

GREENBELT MANAGEMENT BUDGET 2015


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BOD Elections for 2015

• Board of Directors– Vince Capelli (began term as Board Member July 2013)– Mike Radice (began term as Board Member Feb 2014)– Marcia Whitcomb (began term as Board Member Aug 2014)

• Nomination for Treasurer– ????

• Nomination for Alternate Board Member– Matt Hughes






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Open Forum


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Adjournment

• Visit www.fairwoodfirs.org for further info as website is being developed

• Reminders:– Board meetings are open to all members (with advance

notice)– Emails:

• [email protected]• [email protected]• [email protected]• [email protected]• [email protected]• [email protected]

AgendaBackground Info2012-13 ActivitiesTreasury Report

ElectionsOpen ForumAdjournment


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Architectural Control Committee Volunteers

Name Phone Email Lot #


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Maintenance Committee Volunteers



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Social Committee Volunteers


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