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Fair Recruitment & Selection for Employment

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Recruitment Stages

VacancyVacancy

ApplicationApplication

Short-ListingShort-Listing

SelectionSelection

AppointmentAppointment

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Stage 1

Job Vacancy

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A vacancy arises

A new permanent job has been created

A replacement is needed because someone has left a job

Someone is needed to share a job with another employee

Someone is needed temporarily to do the work of an employee who is on sickness or maternity leave

Someone is needed temporarily to clear a backload of work or an increase in work

Job vacancies arise for a variety of reasons. For example:

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A vacancy is advertised

Job vacancies can be advertised through a variety of media including:

Newspapers

Magazines

Shop & Office Windows

Job Centres

Recruitment Agencies

Company Websites

Internet Recruitment Sites

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What an advertisement might say

The amount of information contained in an advertisement will depend on the employer’s financial resources and the cost of advertising the job. Advertisements will usually contain the following information:

Name of the company or organisation

Job title

Where the job is based

Hours of work (e.g. full or part-time, temporary or permanent)

Summary of job including main duties

Essential and preferred criteria that job applicants should have

Salary and other benefits

Where to obtain application forms / return them to

Closing date & time for applications

Equal opportunities / Welcome statement

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It is unlawful for a job advertisement to discriminate against people because of their:

Discriminatory Advertisements

Singled out for worse treatmentNote

Some exceptions

apply

RaceRace

Sexual Orientation

Sexual Orientation

AgeAge

DisabilityDisability

SexSex

Political Opinion

Political Opinion

Religious Belief

Religious Belief

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Advertisements Exercise

For each of the following 4 job advertisements decide whether or not there is potential for unlawfuldiscrimination

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Vehicle Technician / Mechanic

About the Job We are currently recruiting for a fully qualified technician / mechanic for our client's site in near Belfast

This role will include all levels of technical work; from servicing to major engine work so would suit someone looking to further their career or someone with plenty of experience looking for a new challenge. You must be fully qualified and be confident in your abilities within the workshop

Due to the large amount of work coming into the workshop we are looking for an additional technician. As this is such a busy site there is a large and decent bonus

The right individual must be fully qualified with a full driving licence

Salary is negotiable as we are looking for different levels of experience but expect salary to be between 20k - 24k plus bonus

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Nurse Required

About the Job

Female Graduate Nurse required, Bangor, Full-Time, 40 hours per week, £10.96 an hour

The Purpose• Day to day care and administration of medication to lady in own home.

• Plan and implement the provision of quality care• Maintain a safe and secure environment

Skills and experience required• Must be a qualified Nurse (RMN or RGN)

• NMC Registered Nurse• Must be able to work on own initiative

• Good communication skills with a caring and professional approach to your work

For further information and application form contact our recruitment team on 02891 *** ***

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Receptionist / Telephonist

Required for a firm of accountants in Newry

Must have 5 GCSEs including in English and Maths at grade C (or equivalent) and 5 years experience working in a professional

environment such as accountants, solicitors or similar profession

Must be well spoken and well groomed for reception area

Part-Time (21 hours per week), Permanent, Salary £8.50 per hour

We are an equal opportunities employer and we would welcome applications from both men and women for this post

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Social Worker / Team Manager

Health & Social Services Trust

We require a Qualified Social Worker - Assistant Team Manager to work within a Children and Families Team in the Enniskillen area

DUTIES INCLUDE

Working to ensure best practice in the team you will monitor and review procedures and ensure that safeguarding children is at the highest of priorities

You will be responsible for the line management and supervision of a team of both Qualified and Unqualified Social Work staff

You will also chair meetings and be pivotal in building / maintaining relationships with other agencies in the local area

REQUIREMENTS

You must have a relevant Social Work qualification (BA / MA Social Work /

DipSW / CCETSW), be NISCC registered and be eligible to work in the UK

Experience working within a Children and Families

Social Services department would be an advantage

Must have a valid driving licence and own a car

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Stage 2

Application

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An Application Pack

It is good practice for employers to provide application packs that include:

A structured application form

A clear statement of the closing date for applications

The contact details of named individuals who will provideadjustments for applicants who may require them

Copies of the relevant job description and personnel specification

A separate equal opportunities monitoring form

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Personnel Specifications

The personnel specification should include:

The contents of the relevant job description

The life and occupational experiences which are genuinely essential and desirable for effectively performing the duties of the post

The educational standards and vocational and other qualifications genuinely essential and desirable for effectively performing the duties of the post

The skills genuinely essential and desirable for effectively performing the duties of the post

The personal characteristics genuinely essential and desirable for effectively performing the duties of the post

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Job Descriptions

Use:

Clear, simple and non-discriminatory language

Gender and age neutral job titles

An accurate description of the genuine essential duties of the post

Include a duty that all post-holders comply with the organisation’s equal opportunities and harassment policies and procedures

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The Application Form

Names, addresses and contact details for people who can supply references about the applicant

Questions about the applicant’s skills and experience relevant to and necessary for assessing the selection criteria for the particular post

Employment history

Qualifications gained

Applicant’s name, address and contact details

The aim of the application form is to enable systematic and fair selection

Application forms may ask for the following information:

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Equal Opportunities Monitoring Form

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Equal Opportunities Monitoring Form

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Stage 3

Short-listing

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Short-listing

Purpose:

To select those applicants who meet the established criteria outlined in the personnel specification

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Short-listing discussion scenario

Another member of your selection panel

informs you that he is aware that one of the

candidates had taken his previous employer

to tribunal for harassment on grounds of his

sexual orientation. The panel member says

he wouldn’t want to give the job to such a

‘trouble maker’

Discuss what the panel should do

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Stage 4

Selection

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Selection Methods

Ability TestsAbility Tests

InterviewInterview

AssessmentCentre

AssessmentCentre

PsychometricTests

PsychometricTests

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Stage 5

Appointment

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Contract of Employment Given

A written statement of the particulars of employment

Must be given within 2 months of commencement of employment

Alterations to the contract of employment must be given to individuals affected by the change within one month of the change

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Appointment Discussion Scenario

Following a recruitment exercise for an

Operations Supervisor the selection panel

are undecided between 2 candidates.

As the company has identified an

under-representation of Protestants

in the workforce they choose to appoint the

Protestant candidate

Was this the right decision?

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Record Keeping

Recruitment and selection documentation must be kept for at least 12 months

Monitoring information must be kept for 3 years from the date of application for unsuccessful applicants

For employees, monitoring information must be kept for 3 years from the date their employment ceases

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Stages of Recruitment

Job advertised when vacancy occurs

Monitoring Forms retained by

Monitoring OfficerApplicants short-listed, and

selection made

Documentation kept on file

Application & Monitoring

Forms received

Application Packs sent out

Appointment made & contract issued

Application forms passed to selection

panel

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For more information

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Reception 028 90 500 600

information@equalityni.org

028 90 500 600