Faculty-Student:

Beyond the ClassroomResources and Risk Management

College Sponsored Activities

College Sponsored vs Non-Sponsored Activities

• College Sponsored activities include any activity or program that is directly managed, contractually affiliated with and/or funded by the College (whether through the department or other college account, or grant funded)

• The College cannot assume responsibility for non-sponsored activities, however, we can provide students, faculty and staff with important information and resources that they may use in making decisions related to their activities and personal safety. 

Types of Activities• International travel programs/projects/research• Domestic travel programs/projects• Group Activities• Individual Activities

• Participants – How many? are there minors? Is the group co-ed?

• Is travel involved – local? Domestic? International?

• Will there be overnight stay – who arranges the housing?

• What type of on-site support will be available?• What risks are involved – with the locale or the

work/project?• Are there medical or other special considerations

(dietary, allergies, etc.)?

College Sponsored Activities

College Sponsored Activities

• When interacting with students outside of the classroom on or away from campus, policies of the College are typically still applicable and may require response.o Policy Against Discrimination and Harassmento Student Code of Conducto Honor Code

• If working with students on campus during the summer, subsidized housing is a form of payment.

• Available student resources vary, particularly during the summer months.

Participants• How many participants? And what type of

supervision (if applicable)o Programs involving minors (under age 18) have

additional obligationso Programs involving co-ed participants should include

attention to gender-based harassment (recognize the signs, know what to report, and what resources are available)

o Are participants paid – how/where do funds come from? What is required of participants in exchange for payment and how has that been communicated?

Travel• Will students be traveling away from campus, but

local?• Will students be traveling domestically?• Will students be traveling internationally?• Are students responsible for their own travel or is

it being arranged for them / as a group?• Is there supervision (or perceived supervision)?

Risks and Resources• What information is being provided in the way of

orientation or program/project expectations?• What parameters are in place for supervision,

work responsibilities, and payment (if applicable)• Emergency Planning

o Is emergency contact information availableo Who is aware of any special needso Are there contingency plans, as appropriate

• Travel warnings• Getting separated• Accident/illness/injury• Behavioral concerns

Student Payment• Utilize the resources and information on Timesheet

X. The link can be found on the Career Development homepage. http://www.barnard.edu/cd

• Columbia and Barnard undergraduates are processed through Student Employment. Other students are processed through Human Resources.

• Hourly payment is processed through Timesheet X.• Recommendations for hourly rates can be found in

our Wage Guidelines under Forms and Information in Timesheet X.

Student Payment Cont.

• Stipend payments are processed through an on-line Stipend memo found on Timesheet X.

• Students should not be paid below $7.50/hour even when being processed as a stipend.

• Students need to complete an I-9, W-4, and WTPA at Career Development before beginning work.

• If you want to post positions for Barnard Students, you can contact Nancy Ferro (nferro@barnard.edu) at Career Development.

Student Payment Cont.

• Monetary awards to students, such as funds to support participation in a conference, create an agreement between the student and College.

• Award letters should include a statement of expectation/purpose of award funds (a template will be provided).

Resources• This information likely raises more questions than

answers.• Submit questions (general or specific)for follow up.• For questions about:

o Student orientation / releases / travel funding – Laura Paine lpaine@barnard.edu 4-1777

o Student payment – Won Kang wkang@barnard.edu 4-7745

o Conduct and compliance – Amy Zavadil azavadil@barnard.edu 4-0037

o Financial compliance – Nancy Hirshan nhirshan@barnard.edu 4-7734

o Grants administration – Curtis Harrischarris@barnard.edu 4-7705