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Faculty Senate Meeting Agenda for May 12, 2016 400 ABC TUC

3:30 – Meeting of the Faculty Senate – Call to Order

3:30 – Approval of Minutes of the April Meeting

3:30 – Report of the Faculty Chair (T. Herrmann)

3:35 – Report of the President (S. Ono)

3:55 – Old Business/Committee Reports

a. Academic Affairs Committee

i. Postponed Resolution from April Meeting--Resolution Requesting

Development of a Policy Statement on Commercial Use of Course

Materials—postponed from April meeting

ii. Resolution Recommending Support of a Non-Proficient (NP) Grade

Option for MATH 0039

iii. Resolution Supporting the Addition of Information Regarding Title IX and

Mental Health Services on Student Course Materials

b. Governance Committee

i. Motion to cancel June and July Faculty Senate meetings

c. Other Committee Reports

d. Student Code of Conduct

4:25 – New Business

4:25 – Discussion with the Provost (B. Davenport)

4:45 – Report from the Undergraduate Student Government Association (M. Phelps)

4:50 – Report from Graduate Student Government Association (D. Ashwood)

4:55 – Report from the AAUP President (R. Jones)

5:00 - Adjourn

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Faculty Senate Meeting

April 14, 2016

Minutes

3:32PM the April 14th 2016 meeting of the Faculty Senate was called to order.

1. Approval of the minutes: The minutes of the March 10th, 2016 Faculty Senate meeting were approved with a

minor revision.

2. Report from the Faculty Chair, Tracy Herrmann:

Chair Herrmann submitted her report electronically prior to the meeting and can be found in its entirety on

the Faculty Senate Website

Update of resolutions passed at the March 10th FS meeting

o Diversity and inclusion, concealed carry on campus, the university press, and inclusion of the

faculty chair or a designee on the Budget Committee were reported to the President, Provost, and

Board of Trustees for their consideration

Request for individual colleges to hold their respective elections for open FS positions

o Submission of new senators to Chair Herrmann prior to the end of the semester

Request for faculty to attend and support commencement

Diversity and Inclusion

o Web page for dissemination of information is to be created

o The following faculty/staff have agreed to chair the sub-committees for the D&I in the Curriculum

Inclusion in the Classroom: Jennifer Malat & Vingesh Subbian

Gen Ed Framework: Gigi Escoe & David Stradling

Faculty Development: Bryan Smith & Donna Chrobot-Mason

Courses and Modules: Chris Atchison & Tamika Odum

A request was made for an exception to graduate with Latin honors

o CAHS program set up did allow students to meet the 60 credit hour residency requirements

o No fault of the students

o Discussion ensued

There is no formal vote on the matter

Discussion comments will be forwarded back to the Registrar’s office

Consensus was not to make an exception

3. Old Business:

Committee on committees report (Melissa Stec presenting)

o Elections for Faculty Senate are complete (Addendum A)

Nominating committee (Pam Greenstone presenting)

o Ballot will be out soon, voting closes on Tuesday 4-19

Academic affairs committee (Sally Moomaw presenting)

o Resolution reaffirming support for University of Cincinnati Faculty Senate Resolution of July 12,

2007, Regarding Faculty Use of Course Management System Resolution (Addendum B)

Discussion ensued

Topics included compliance with FERPA, the length it needs to be posted, too much

responsibility put on the faculty and less on the student

Resolution – passed

o Resolution regarding the Commercial Use of Course Materials (Addendum C)

At issue, students selling course materials, professional note takers for hire

Faculty are concerned about their personal ownership of teaching materials

Discussion ensued

Topics included has this already been settled in the courts

An amendment to the resolution was proposed

Amendment passed

A second amendment was proposed

Second amendment passed

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Motion to postpone the resolution to the May 12th meeting of the FS

Motion passed

o Resolution on HSB 474 as Related to Remedial or Developmental Education in College Credit

Plus (Addendum D)

Discussion ensued

Resolution passed

An appreciation gift was awarded to FS Chair Herrmann for all of her service

Budget & priorities report submitted online

4. New Business

Prior Learning Assessment PLA (M. Schomaker and L. Clark presenting)

o Update of the process and how it is going forward

o State recommendations were highlighted

o UC to create a database of courses that are PLA approved

o Request for faculty assistance to assess learning in their specific courses

Assist in determination of appropriate and non-appropriate courses

o Portfolio rubric presented to academic affairs

State is now looking into creating a state wide rubric

Catalyst, blackboard and Title IX Functionality updates (D. Burgess and W. Lamping presenting)

o Updates required for maintaining Financial Aid compliance

o Communication information forthcoming to all faculty

5. Report from the SGA

No report

6. Report from the GSA

Daniel Ashwood presenting as the new GSGA president

o Informal introduction and welcoming

A letter of thanks from outgoing president Ayca Mazman was noted

7. Report from AAUP (R. Jones presenting)

Ron Jones is the new AAUP president

Informal introduction and welcoming

Contract negotiations

o Many items on the current table

o Financial proposals have been sent

Response not expected soon

o Current agreements in the negotiations are posted on their website

8. Adjournment

Motion to adjourn accepted 5:01

Respectfully submitted,

Daniel L. Carl, PhD, Secretary

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Addendum A

UNIVERSITY FACULTY SENATE STANDING COMMITTEES

FACULTY SENATE ACADEMIC AFFAIRS COMMITTEE

1. Girija Nari-Hart (Clermont)

2. Deborah Page (UCBA)

3. Marla Hall (A&S)

FACULTY SENATE BUDGET AND PRIORITIES COMMITTEE

1. Kent Lutz (UCBA)

2. Richard Miller (CEAS)

3. Steven Boyce (COM)

FACULTY SENATE GOVERNANCE COMMITTEE

1. Jason Gregg (CON)

2. Teresa Roig-Torres (UCBA)

3. Annie Straka (ProPEL)

FACULTY SENATE HUMAN RELATIONS COMMITTEE

1. Diana McIntosh (CON)

2. Tiffany Roman (UCBA)

3. Suzanne Wernke (COM)

FACULTY SENATE INFORMATION TECHNOLOGY COMMITTEE

1. Sherry Donaworth (CON)

2. Melanie Kroger-Jarvis (CON)

FACULTY SENATE PLANNING COMMITTEE

1. Cynthia Nitz Ris (A&S)

2. Brenda Refaei (UCBA)

3. Rajan Kamath (LCB)

FACULTY SENATE RESEARCH AND SCHOLARSHIP COMMITTEE

1. Neil Ayers (A&S)

2. Carolyn Smith (CON)

3. Jennifer Wright-Berryman (CAHS)

ALL-UNIVERSITY COMMITTEES

ACADEMIC COMMITTEE

1. Tres Kutcher (UCBA)

INFORMATION TECHNOLOGY CORE SERVICES AND SHARED INFRASTRUCTURE COMMITTEE

1. Jan Ojdana (UCBA)

INFORMATION TECHNOLOGY e-LEARNING COORDINATING COMMITTEE

1. Adam Chekour (UCBA)

INFORMATION TECHNOLOGY INFORMATION SECURITY AND COMPLIANCE COMMITTEE

1. Pamela Greenstone (CAHS)

INFOMATION TECHNOLOGY RESEARCH AND DEVELOPMENT COMMITTEE

1. Christine Colella (CON)

INTELLECTUAL PROPERTY COMMITTEE

1. Linda Newman (Libraries)

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INTERNATIONAL AFFAIRS COMMITTEE

1. Cheedy JaJa (CON)

PRESIDENT'S ADVISORY COUNCIL ON THE ENVIRONMENT & SUSTAINABILITY (PACES)

1. Debbie Schwytzer (CON)

PRESIDENTIAL LEADERSHIP MEDAL OF EXCELLENCE SELECTION COMMITTEE

1. Ana Gupta (COM)

STANDING COMMITTEE ON CONFLICTS OF INTEREST

1. Luis Rodrigo Patino (COM)

TUITION REFUND APPEALS COMMITTEE

1. Cindy Nypaver (CON)

UNDERGRADUATE ACADEMIC AFFAIRS COMMITTEE

1. Marla Hall (A&S)

UNIVERSITY CALENDAR COMMITTEE

1. Lindsey Mayes (CAHS)

2. Carol Mayo (UCBA)

UNIVERSITY GRADUATE COUNCIL

1. Tasos Ioannides (CEAS)

UNIVERSITY LIBRARY COMMITTEE

1. Jennifer Lanzillota (CON)

2. Pamela Greenstone (CAHS)

3. Cindy Damschroeder (ProPEL)

4. Carol Mayo (UCBA)

5. Cheedy Jaja (CON)

UNIVERSITY NAMING COMMITTEE

1. Denise Gormley (CON) 2 year term

2. Sherry Donawoarth (CON) 1 year term

UNIVERSITY RESEARCH COUNCIL

ARTS AND HUMANITIES

1. Janet Moore (COL)

PHYSICAL SCIENCE AND ENGINEERING

1. Manori Jayasinghe (UCBA)

LIFE SCIENCES

1. Tongli Zhang (COM)

BEHAVIORAL AND SOCIAL SCIENCE

1. Jennifer Wright-Berryman (CAHS)

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Addendum B

RESOLUTION REAFFIRMING SUPPORT FOR UNIVERSITY OF CINCINNATI FACULTY SENATE

RESOLUTION OF JULY 12, 2007, REGARDING FACULTY USE OF COURSE MANAGEMENT

SYSTEM

1. WHEREAS the University of Cincinnati Faculty Senate made the following recommendation on July 12,

2007: The Faculty Senate therefore recommends that all courses, with the exception of the independent

study, should be made available using an online course management system and should include the

following information at a minimum:

hours)

2. WHEREAS on June 23, 2014 the University of Cincinnati Board of Trustees approved the University of

Cincinnati College Completion Plan, which was written to address the Ohio Board of Regents Complete

College Ohio initiative and which suggested implementing and utilizing mid-term grades to serve as an

early warning for students; and

3. WHEREAS the Student Government Academic Affairs Committee seeks a similar policy to maximize

student success at the University of Cincinnati, and proposes that faculty members post unofficial grades,

either in the form of letter grades or percentages, to Blackboard or their own personal gradebooks, for

students in their courses one week before the official university Withdrawal date;

4. THEREFORE, be it resolved that the University of Cincinnati Faculty Senate reaffirms its support of the

UC Faculty Senate Resolution of July 12, 2007 and recommends that intermediary grades be made

available to students at least one week before the official university withdrawal date.

Addendum C

RESOLUTION REQUESTING DEVELOPMENT OF A POLICY STATEMENT ON COMMERCIAL USE

OF COURSE MATERIALS

1. WHEREAS complaints have been voiced by faculty on all three UC campuses regarding students selling

course materials; and

2. WHEREAS course material being sold includes personal notes of faculty presented in written form during

class; and

3. WHEREAS ownership of course material is a topic that faculty have asked the Provost to address as part

of Task Force Summary Regarding the Report on Best Practices in Distance Delivered and Hybrid Courses

(March 2015); and

4. WHEREAS issues involving commercial use of course materials has become a national concern, which

has resulted in legal teams at universities such as University of Maryland and University of California,

Berkley developing policies on this matter;

5. THEREFORE, be it resolved that the University of Cincinnati Faculty Senate requests that the UC

General Counsel Office, in consultation with the Faculty Senate and the AAUP, develop a policy on

ownership and commercial use of course material in conjunction with the Office of Student Conduct and

Community Standards.

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Addendum D

RESOLUTION ON OHIO HB 474 AS RELATED TO REMEDIAL OR DEVELOPMENTAL EDUCATION

IN COLLEGE CREDIT PLUS

1. WHEREAS Ohio HB 474, Sec. 733.10 – College Credit Plus Remediation Pilot Program, would allow

high school students to enroll in a remedial or developmental course and an introductory college course in

the same subject area; and

2. WHEREAS college readiness should, when possible, precede enrollment in college courses; and

3. WHEREAS high school curricula are designed to incubate knowledge and skills appropriate to the

developmental needs of most high school age students; and

4. WHEREAS high school students should be encouraged to work at their grade level rather than enrolling

early in college courses that are not at their educational level; and

5. WHEREAS encouraging students who are not college-ready to take fewer high school courses before

entering college deprives them of their state-guaranteed educational benefits; and

6. WHEREAS shortening the educational path for students who are not advanced beyond grade level in

their academic qualifications may produce citizens of Ohio who are credentialed rather than educated; and

7. THEREFORE, be it resolved that the University of Cincinnati Faculty Senate finds that it is

inappropriate and counterproductive to use co-remediation to grant college credit to high school students,

as stated in HB 474, sec. 733.10.

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Report of the Community Advisory Council (CAC) 13 April 2016

The Community Advisory Council was formed to Review the University of Cincinnati Police

Department (UCPD) in response to the shooting of an individual (Samuel DuBose in July 2015)

by a UCPD officer. The University of Cincinnati retained Exiger. LLC to review the UCPD

policies and procedures and report to the CAC with their findings and recommendations. Exiger,

supervised by Jeffrey Schlanger, did a thorough and honest appraisal involving 12 areas, 900

document of 5000 pages and multiple interviews. Their findings will be finalized in July 2016

and their preliminary findings were reported at the 13 April meeting. Their recommendations

included an internal audit; development of a new mission statement; data consolidation; a policy

and procedure committee to review and develop policies for use of force, training, oversight,

recruitment and hiring, equipment, investigating complaints; and an “early warning system” for

identifying officer issues. All of these areas were described in detail by Mr. Schlanger, who will

be reporting Exciger’s other findings and recommendations at future CAC meetings prior to the

final report. If there are any issues that the Faculty would like brought before the CAC or if there

are any specific details that the Faculty would like to know, please let me know.

Submitted by Edward J. Otten, Faculty Representative to CAC

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Postponed Resolution from April 14 Meeting

RESOLUTION REQUESTING DEVELOPMENT OF A POLICY STATEMENT ON

COMMERCIAL USE OF COURSE MATERIALS

1. WHEREAS complaints have been voiced by faculty on all three UC campuses regarding

students selling course materials; and

2. WHEREAS course material being sold includes personal notes of faculty presented in

written form during class; and

3. WHEREAS ownership of course material is a topic that faculty have asked the Provost

to address as part of Task Force Summary Regarding the Report on Best Practices in

Distance Delivered and Hybrid Courses (March 2015); and

4. WHEREAS issues involving commercial use of course materials has become a national

concern, which has resulted in legal teams at universities such as University of Maryland

and University of California, Berkley developing policies on this matter;

5. THEREFORE, be it resolved that the University of Cincinnati Faculty Senate requests

that the UC General Counsel Office, with faculty input in consultation with the Faculty

Senate and the AAUP, develop a policy on ownership and commercial use of course

material in conjunction with the Office of Student Conduct and Community Standards.

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RESOLUTION RECOMMENDING SUPPORT OF A Non-Proficient (NP) GRADE OPTION

FOR MATH 0039

1. WHEREAS the Mathematics Department of the McMicken College of Arts & Sciences,

with the support of the A&S Faculty Senate and the college administration, has requested

2. WHEREAS the NP grade is currently reserved for ENGL 1001 and below; and

3. WHEREAS the intent of MATH 0039 is to allow students who entered the university

with inadequate algebra skills (below the level of the Ohio HS graduation requirement) to

fill in the holes in their background on an individualized basis; and

4. WHEREAS with Pass/Fail as the only grade option available, students who fail to master

all of the material on their first attempt must be given a Fail, which results in a fail rate

for the course of approximately 50%; and

5. WHEREAS the results of the current process place some of the most vulnerable of

students (the "holistic" admits) with an F in their first semester; and

6. WHEREAS the University Math Committee, which includes the regional campuses, has

been notified and has voiced no objections to this change;

7. THEREFORE be it resolved that the University of Cincinnati Faculty Senate supports

the proposed grade option of Non-Proficient for the course MATH 0039.

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RESOLUTION SUPPORTING THE ADDITION OF INFORMATION REGARDING TITLE

IX AND MENTAL HEALTH SERVICES ON STUDENT COURSE MATERIALS

1. WHEREAS the University of Cincinnati is making efforts to educate students and faculty

on resources that available to them, and specifically on Title IX and Mental Health

services; and

2. WHEREAS sexual violence and mental health issues are significant public health and

safety concerns, especially within a university setting such as the University of

Cincinnati; and

3. WHEREAS Undergraduate Student Government has requested that information

regarding Title IX and Psychological Services be provided for students on faculty-

developed course materials, such as syllabi or Blackboard;

4. THEREFORE be it resolved that the University of Cincinnati Faculty Senate

recommends that faculty include information about Title IX and Mental Health services

on course syllabi or Blackboard sites.

Suggested Wording for Syllabi or Blackboard

Counseling Services, Clifton Campus

Students have access to counseling and mental health care through the University Health

Services (UHS), which can provide both psychotherapy and psychiatric services. In addition,

Counseling and Psychological Services (CAPS) can provide professional counseling upon

request; students may receive five free counseling sessions through CAPS without insurance.

Students are encouraged to seek assistance for anxiety, depression, trauma/assault, adjustment to

college life, interpersonal/relational difficulty, sexuality, family conflict, grief and loss,

disordered eating and body image, alcohol and substance abuse, anger management, identity

development and issues related to diversity, concerns associated with sexual orientation and

spirituality concerns, as well as any other issue of concerns. After hours, students may call UHS

at 513-556-2564 or CAPS Cares at 513-556-0648. For urgent physician consultation after-hours

students may call 513-584-7777.

Counseling Services, Blue Ash Campus

UC Blue Ash Counseling Services provides high quality integrated health, counseling, and

wellness services. Mental Health and personal counseling services are free of charge to

students who are matriculated as UC Blue Ash College students. Services address student

needs such as self esteem, family conflict, loss and grief issues, adjusting to life’s challenges,

relationship problems, eating disorders, physical and/or emotional abuse, and domestic violence.

Students who want an initial meeting with a counselor can call (513) 745-5670 or stop by Room

140 Muntz Hall to schedule an appointment. If after hours, please call CAPS Cares (main

campus) using the 24 Hour Phone Consultation Line at 513-556-0648.

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Counseling Services, Clermont Campus

The Compass Counseling Center provides students assistance in helping to deal with life’s

stressors and adjustment to college life. All services provided to UC Clermont students are

free and confidential. Some of the most common issues addressed at the center include

transition to college life, stress from home, classroom performance, depression, anxiety,

relationship problems, grief and loss, and substance abuse. Students are welcome and

encouraged to walk into the Compass Counseling Center located in the Student

Services Building, Room 201. Students may contact the office by calling (513) 732-5263. If after

hours, please call CAPS Cares (main campus) using the 24 Hour Phone Consultation Line at

513-556-0648.

Title IX Title IX is a federal civil rights law that prohibits discrimination on the basis of your actual or

perceived sex, gender, gender identity, gender expression, or sexual orientation. Title IX also

covers sexual violence, dating or domestic violence, and stalking. If you disclose a Title IX issue

to me, I am required forward that information to the Title IX Office. They will follow up with

you about how the University can take steps to address the impact on you and the community

and make you aware of your rights and resources. Their priority is to make sure you are safe and

successful here. You are not required to talk with the Title IX Office. If you would like to make a

report of sex or gender-based discrimination, harassment or violence, or if you would like to

know more about your rights and resources on campus, you can consult the website

www.uc.edu/titleix or contact the office at 556-3349.

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Code of Conduct Comments from Faculty via Senators

One recommendation - allow Instructors to have informal discussion with the CAA of the student's home college, before formally reporting sanctions. Page 8 (e) Academic divisions (ii) "The instructor will report sanctions to the CAA who will report that misconduct to the CAA of the student's home college...."

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Thank you for giving us the opportunity for feedback. I would be interested to know if anyone has thought of revisiting this section of the SCOC:

Use or possession of unauthorized material or technological devices during an examination, an

“examination” meaning any written, oral work or assessment submitted for evaluation or grade. Technically speaking – and I have student workers who have witnessed this happening – if a student is literally in possession of a cell phone (as most of them are) that goes off during an exam, even if the student doesn’t touch the phone or get it out of their backpack, they are in violation of this clause the way it is currently worded. Two of my student workers are in the same major and taking the same classes. They witnessed one professor “making an example” of several students in exams because their cell phones went off, even though the students did not touch or hold the phones. The professor gave the students a failing grade on the exam, and the professor explicitly pointed to the SCOC as the justification for her action. Maybe the wording “or possession” should be revisited; “use” is quite clear, and makes it plain the student is handling or using the device. Almost all our students physically possess cell phones now, pretty much all the time, so technically every single student with a cell phone on their person is in violation of this clause every single time they take an exam or a quiz.

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I just wanted to pass along a little piece that may be of interest to the committee working on the

Code of Conduct. I know the tobacco policy is going to be completely overhauled over the next

year, but I have heard of students using e-cigarettes/vape pens in lecture halls and residence

halls. Our current policy says people can’t “smoke” in buildings or within 25 feet of buildings,

but it doesn’t address “vaping.” It may be helpful to say “smoking or use of vaping products” in

the policy. Again – I’m not sure if this is the kind of feedback you’re looking for, but it may be

an easy change to make until the new tobacco-free policy is written and takes effect.

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As I was looking through the revisions, the one concern I have is that the word "calendar" was stricken before the word days, as it relates to time frames for a grievance procedure. It is good that the word "calendar" was removed as this causes a very quick turnaround if a weekend or holiday is involved. That said, I was looking to see if the word "business" days would be inserted in its place and it is not. This ambiguity could be an issue when attempting to comply with this guiding document. "I just wanted to reply that I read through the SCOC and I think the revisions are good ones. A few of the areas that I felt were more unclear, are clear now."

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" As I was looking through the revisions, the one concern I have is that the word "calendar" was stricken before the word days, as it relates to time frames for a grievance procedure. It is good that the word "calendar" was removed as this causes a very quick turnaround if a weekend or holiday is involved. That said, I was looking to see if the word "business" days would be inserted in its place and it is not. This ambiguity could be an issue when attempting to comply with this guiding document."