FACULTY INFORMATICS AND COMPUTING

CSF 35104 FINAL YEAR PROJECT I

ISM PEMBANGUNAN PERISIAN

SEMESTER I SESSION 2018/2019

NAME:WAN AHMAD HAZWAN AIMAN BIN WAN MUHAMMAD ZAINI

MATRIC NUMBER:044246

TITTLE :SUPERVISORY REGISTRATION SYSTEM USING DECISION TREE

SUPERVISOR:PROF MADYA DR.FATMA SUSILAWATI BINTI MOHAMAD

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ABSTRACT

Today, there are more than 2000 postgraduate students registered in UniSZA. They are coming

from 34 countries from all over the world.Therefore, the need for supervising the Master and PhD

students are crucial.These students must be supervise by qualified and good experience supervisor.

Faculty management having difficult time to manage the supervisor due to the different

requirements and qualifications needed. Faculty management also have to manage the record on

their supervised students. Besides, supervisors also have limits in supervising these students based

on the number of students allow to be supervise. This system aimed to help the faculty to manage

supervisor’s supervision record and to see the supervisor’s qualification to supervise student. Mysql

and PHP will be use to develop the system whereby decision tree will be adopted to match the

criteria needed for being supervisor. This is hope to help the faculty to manage the supervisor data

more efficiently and effectively.

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TABLE OF CONTENT

TITTLE PAGE

ABSTRACT 2

TABLE OF CONTENT 3-4

CHAPTER 1 INTRODUCTION 5-9

1.1 Introduction 5

1.2 Problem Statement 5

1.3 Objective 5

1.4 Scope 6-7

1.5 Project Schedule 8-9

1.6 Limitation of Work 9

1.7 Expected Outcome 9

CHAPTER 2 LITERATURE REVIEW 10-12

2.1 Introduction 10

2.2 Overview of Existing System 10-11

2.3 Comparing System Use From Previous Research 11

2.4 Method Use For Developing System 12

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CHAPTER 3 PROJECT METHODOLOGY 13-26

3.1 Introduction 13

3.2 Analysis Study And Research Paradigm Justification 14-15

3.3 Project Requirement 16

3.4 Framework 17

3.5 Context Diagram 18

3.6 Entity Relationship Diagram 19

3.7 Data Flow Diagram 20-23

3.8 Database Modelling 24-26

3.9 Chapter Summary 26

CHAPTER 4 REFERENCES 27

4.0 References 27

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CHAPTER 1

1.1 INTRODUCTION

Postgraduate is a student who has successfully completed an undergraduate degree level course at a

college or university and is undertaking further study at a more advanced level. Postgraduate

contain 2 course which are Master and PHD level. Each of these students needs to be supervise by a

supervisor with suit criteria. These supervisors must be the qualified and must meet certain criteria

set by the faculty. This will become a challenging task for the faculty management to assign the

qualified supervisor for the students. Moreover, faculty management also needs to manage and view

record of how many student that supervisor supervise at one time.

1.2 PROBLEM STATEMENT

Faculty Management have problem to assign the supervisor to the students due to qualifications

needed for supervisor to be qualified. Besides, the faculty management also need to manage the

supervisor’s record on how many their supervised students are because they have limits in the

number of students allowed in the faculty.

1.3 OBJECTIVE

The objectives of developing this application are:

i. To design a system that can evaluate the Supervisor’s qualification

ii. To develop a system that can evaluate the Supervisor’s qualification

iii. To evaluate the developed system using PHP,MySQL and Decision Tree

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1.4 SCOPE

1.4.1 SCOPE OF USER

This documentation explains the boundaries of the system establishes responsibilities of

task that need to be completed.

1.4.1.1 ADMIN

Admin is the person who will manage and maintain the whole system.

Admin’s Roles:

Manage Supervisor

Manage Lecturer

1.4.1.2 SUPERVISOR

Supervisor is the person who can help and assist student for FYP project.

Supervisor’s Roles:

Register and sign in the system

Edit profile

View qualification

View list of student that under supervise

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1.4.1.3 LECTURER

Lecturer is a person who teach student in the Faculty

Lecturer’s Roles

Register and sign in in the system

Manage qualification

View qualification

1.4.2 SCOPE OF SYSTEM

These are the system scope including:

1.4.2.1 USER REGISTRATION

User (Faculty and Supervisor) need to register through this system.

Admin manage supervisor and lecturer records.

Supervisor need qualification to supervise students.

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1.5 PROJECT SHEDULE

1.5.1 ACTIVITIES (GANT CHART)

Table 1.0 : Gant Chart

ACTIVITY WEEK

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Topic Discussion and

Determination

Project Title Proposal

Proposal Writing - Introduction

Proposal Writing - Literature

Review

Presentation 1 of project proposal

Presentation of proposal

Presentation 1 of project proposal

Discussion, Correction Proposal

& Proposed Solution

Methodology

Proposed Solution Methodology

Draftting Report of Proposal

Presentation of FYP1

Correction Report

Final Report Submission

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1.5.2 MILESTONES

No Activities WEEK

Sep 2018

- Oct 2018

Nov 2018

- Jan 2019

Feb 2019

- March 2019

Apr 2019

- May 2019

1 Complete the proposal

2 Complete the FYP1

3 Complication of prototype system

4 Complication of FYP2

Table 2 .0: Milestone

1.6. LIMITATION OF WORK

These are the limitations of this proposal project:

i. Supervisor cannot input the criteria they want. The criteria already been given.

ii. This system only for supervisor

1.7. EXPECTED OUTCOME

There are the following expected outcome from this project:

i. Help matching student with qualified supervisor

ii. Help Faculty Management to manage supervisor record

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Chapter 2

LITERATURE REVIEW

2.1 INTRODUCTION

This chapter describes and explain the selected literature review about the technique that will be

used to develop Supervisory Registry System.The purpose of the literature review is to identify

research methods used to develop system and make a discussed about previous

system.Therefore,literature review be a reference to be determine the best approach and get better

understand about this project.

2.2 OVERVIEW ON EXISTING RESEARCH

There are some system that exists similar function to what I want to develop for Final Year Project.

2.2.1 FINAL YEAR PROJECT STUDENT SUPERVISOR MATCHING SYSTEM

This system matching Final Year Project Student with supervisor using Fuzzy Logic. The Fuzzy

rules define the relationship between the input and output using specified set of IF and THEN

statements.The student will be determine with the supervisor with specified criteria that have been

set by the system.

2.2.2 PROGRESS MONITORING SYSTEM FOR STUDENT FINAL YEAR PROJECT

This system using RAD models and web based.It helps student contacts their supervisor online.

Allows student to easily update project problems as they arise. Those update for the project

problem, actually will get the feedback from supervisor. Supervisor will be evaluate the progress

and assign marks to student .

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2.2.3 PROGRESS MONITORING SYSTEM FOR STUDENT FINAL YEAR PROJECT

Progress monitoring system for student final year project contains the brief introduction on the Final

Year Project on their main page that gives the users and idea of Final Year Project. There is also a

section where announcements are being placed with the date it is being updated. This allows the

user to identify whether the file downloaded earlier is the up-to-date version or there are new files

which the user has never view before. The files are saved in PDF format and students are required

to download them before view. Saving files in PDF format allow the files to be in their smallest size

possible which allow the user to download them easily

2.3 COMPARING SYSTEM USE FROM PREVIOUS RESEARCH

No Author Name Method Result

1 - Mohd Fuad Abdul Latip

- Mohd Khairul Anuar Mat Udin

- Ihsan Mohd Yassin

- Zairi Ismael Rizman

- Ramli Adnan

- Norliza Zaini

- Hasnida Saad

- Norziana Aminuddin

- Muhammad Hezri Fazalul Rahiman

- Muhammad Nabil Hidayat

- Muhammad Murtadha Othman

- Sukreen Hana Herman

Final Year

Project Student

Supervisor

Matching System

Fuzzy Logic

Based

Give student the supervisor

that matching with their project

so their can do the method

needed.

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-Siti Nurhidayah Bt Mohamad

Khazali

Progress

Monitoring

System For

Student Final

Year Project

RAD Model

And Web

based

-Helps student contacts their

supervisor online.

-Allows student to update

project reports

-Supervisor give marks to

student online.

3 -Kum Wai Yong Fyp Management

Portal

Website - Briefing of FYP give student

some knowledge about it.

-Update reminder so student

will not forgot to update report

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2.4 METHOD USE FOR DEVELOPING SYSTEM

2.4.1 DECISION TREE

Figure 1.0 : PHD criteria qualification

Figure 1.1 : Master criteria qualification

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CHAPTER 3

METHODOLOGY

3.1 INTRODUCTION

This chapter will explain the details of the methology use for developing this system.The

methodology is defined as application of specific techniques used and analysis the information

applied.Project methodology is being used to systematically solve the problems arising in the

system analysis to ensure the objectives is achieve.The Incremental Model is used for this

supervisory registration system.This method is chosen because it more organized and

structured.This section also describes the implementation system design.The design consists of

Context Diagram(CD), Data Flow Diagram (DFD) and Entity Relationship Diagram

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3.2 ANALYSIS STUDY AND RESEARCH PARADIGM JUSTIFICATION

In developing this system, some phases are involve which are Initial Planning,Planning,

Requirement Analysis and Design, Implementation, Deployment, Testing and Evaluation

Figure 2.0 : Incremental Development Model

3.2.1 INITIAL PLANNING PHASES

In this phase,several ideas are proposed and go through deep scanning.At the end,the Supervisory

Registration System are choosen.Based on the title, an abstract is written.

3.2.2 PLANNING PHASE

Planning phase is initiates shown the abstract is approve. Details like objectives, problem statement,

scope and possible outcome are been explore.

3.2.3 REQUIREMENT PHASE

All possible requirement are identify. Possible conflicting requirement are also been

consider.Requirement analysis is critical to the success of a system.

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3.2.4 ANALYSIS AND DESIGN PHASE

In this phase, Context Diagram (CD),Data Flow Diagram (DFD) and Entity Relationship Diagram

(ERD) are made based on the system being developed.The purpose of making this modelling is to

help in understanding data and manage resources.Firstly, identify the relationship, attributes and

entities then the data being modeling.MySQL are used as database to store data .

3.2.5 IMPLEMENTATION PHASE

During this phase,system and database implementation will be develop.The user interface will be

develop by using bootstrap and notepad++,while database will be develop by using MySQL.

3.2.6 TESTING PHASE

The system will be tested by insert inputs into the system to check either the result is correct or not

and to find the error.The unit testing is applied like login, module,add module and delete

module.Each error that been found will be recovered since this methodology allowed to make

changing in the system.

3.2.7 EVALUATING PHASE

In this phase,the overall system are present.The system was evaluated before deploying it to the

users before they use it.

3.2.8 DEPLOYMENT PHASE

During this phase, the system was released to the users.System will be managed and identified

which is working and thus the objective was achieve

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3.3 PROJECT REQUIREMENT

In this section,the hardware and software been used for developing the system will be list.

3.3.1 HARDWARE REQUIREMENT

Hardware Description

Laptop Acer Aspire E14

- 64-bit Operating System

- Intel Core i5-6200U CPU

- 4GB RAM

Table 4.0 : Hardware Requirement

3.3.2 SOFTWARE REQUIREMENT

Software Description

Operating System

-Windows 10 Home Singe Language

Operating System which is used to develop the

system

phpMyAdmin Server used to store data and develop database

Web Browser

- Google Chrome

Used to run the systemand displaying the

interface

Notepad ++ Software used for writing the coding

Edraw Max Pro 9.3.0 Software tools used to create DFD,ERD and CD

Microsoft Office

- Microsoft Word

- Microsoft PowerPoint

Used to make documentation and slide present

Table 5.0 : Software Requirement

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3.4 FRAMEWORK

Figure 3.0: Framework for Supervisory Registration System

This framework have 3 users that use this system.The users are Admin,Supervisor and

Lecturer.Admin can get report from database.Lecturer and Supervisor can view records in database

like qualification and student.They also can manage data such as profile,student and qualification in

the database like add,update and delete.

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3.5 CONTEXT DIAGRAM (CD)

Figure 4.0 : Context Diagram for Supervisory Registration System

Context Diagram at Figure 4.0 above shows the data flow for Supervisory Registration System.The

main function for Admin are login into the system and can view lecturer and student report.Lecturer

function are to input qualification data and can view the status of qualification.Next, supervisor

function are to input student data and view student list.

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3.6 ENTITY RELATIONSHIP DIAGRAM (ERD)

Figure 5.0 : ERD for Supervisory Registration System

Figure 5.0 shows the specifications tables that are involve in Supervisory Registration System. The

entity for Lecturer are define 1 lecturer can supervise many Student while many Student can be

supervised by 1 Lecturer.Lecturer attribute are lecturer_id as primary key, lecturer_name,

no_ic,email and department. Entity for Supervisor are define 1 Supervisor can select many Student

while many student can be selected by 1 supervisor. Attribute for supervisor are SV_id as primary

key,SV name and email.Next,many Student can register 1 Course while 1 Course can be registered

by many student.Student Attribute are student_id as primary key,student_name and email while

attribute for Course are course_id as primary key,course_name and date.

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3.7 DATA FLOW DIAGRAM

3.7.1 DFD Level 0

Figure 6.0 DFD level 0 for Supervisory Registration System

Figure 6.0 show the Data Flow Diagram for this system. This system have 5 data store which are

D1 that store information for Admin when Admin login to the system, D2 and D3 store all data

information for Lecturer and Supervisor after they login to the system. D4 for qualification which

store all information about qualification data that have been input by Lecturer to see that he or she

qualified to supervise Student.D5 which store Student data that have been input by Supervisor.D2

and D5 data will be report to Admin in necessary.

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3.7.2 DFD level 1 process 1.0

Figure 6.1 DFD level 1 process 1.0 for Supervisory Registration System

Figure 6.1 shows the process to manage profile involving Admin.Admin able to view, add, update

and delete the profile records if they want.All data have been store in Admin datastore

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3.7.3 DFD level 1 process 2.0

Figure 6.2 DFD level 1 process 2.0 for Supervisory Registration System

Figure 6.2 shows the process to manage qualification involving Lecturer. Lecturer able to view,

add, update and delete the profile records if they want. All data have been store in Qualification

datastore.

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3.7.3 DFD level 1 process 3.0

Figure 6.3 DFD level 1 process 3.0 for Supervisory Registration System

Figure 6.3 shows the process to manage student involving Supervisor. Supervisor able to view,

add, update and delete the profile records if they want. All data have been store in Student datastore.

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3.8 DATABASE MODELLING

Database system is used to store data systematically. It help user to access data easily.There are four

tables involve in this system which are Admin table,Lecturer Table, Student Table, Supervisor

Table and Course Table.

Figure 7.0 :Table of the Supervisory System

Admin details table showed in Figure 7.1 consisted admin_id as primary key,adminname,password

and email.

Figure 7.1:Table of Admin

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Lecturer details table showed in Figure 7.2 consisted lecturer_id as primary

key,lecturer_name,no_ic, department and email.

Figure 7.2:Table of Lecturer

Supervisor details table showed in Figure 7.3 consisted SV_id as primary key,SV_name and email.

Figure 7.3:Table of Supervisor

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Student details table showed in Figure 7.4 consisted student_id as primary key,student_name and

email.

Figure 7.4:Table of Student

Course details table showed in Figure 7.5 consisted course_id as primary key,course_name and date

Figure 7.5:Table of Student

3.9 CHAPTER SUMMARY

This chapter discuss the methodology for the system development like hardware,software,CD,DFD

and ERD requirement to develop the system.Every phase in development are follow the project

methodology that mention in this chapter.

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CHAPTER 4

4.0 REFERENCES

1. Mohd Fuad Abdul Latip, Mohd Khairul Anuar Mat Udin, Muhammad Murtadha Othman, Ihsan

Mohd Yassin, Zairi Ismael Rizman, Norliza Zaini, Muhammad Nabil Hidayat, Norziana

Aminuddin, Sukreen Hana Herman, Hasnida Saad, Muhammad Hezri Fazalul Rahiman, Ramli

Adnan (2017). Implementation of fuzzy logic-based final year project student-supervisor

matching system. http://www.science-gate.com/IJAAS/V4I4/Latip.html

2. Siti Nurhidayah Bt Mohamad Khazali (2014). Progress Monitoring System For Student Final

Year Project. http://umpir.ump.edu.my/id/eprint/8716/1/CD8308%20@%2045.pdf

3. Kum Wai Yong (2013). Fyp Management Portal. http://eprints.utar.edu.my/945/1/CS-

2013-1101074-1.pdf