Factors Influencing the Success of EMISs in Educational Development
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Factors Influencing the Success of EMISs in Educational Development
Matt Finholt-Daniel
Seward IncorporatedUniversity of Minnesota
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• Context
• EMIS Overview
• Research Objective
• Analysis
• Six Factors Influencing Success
• Tying it All Together
EMIS
anagement
ducational
nformation
ystem
Topics
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Context
• Education for All & Millennium Development Goals
• Challenges of efficient and effective planning of education systems
• Lack of data leads to:
• Uninformed decisions
• Difficulty measuring the results of initiatives
• Donor agencies stepping in with funding for EMISs (past 20 years)
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EMIS Overview
=
Make Informed Decisions
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EMIS Overview
• ICT-based tool that uses data and reporting to enable:
• More-efficient use of resources
• Informed policy decisions
• Storing and making available a wealth of information
• High-level: enrollment monitoring, school performance, resource tracking, etc.
• Lower-level: teacher performance, student performance, monitoring of disadvantaged groups, program evaluation
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Research Objective
To identify a series of factors that influence the success of Educational Management Information Systems within the context of the educational development.
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Analysis
• Case studies from Mozambique, Ghana, Nigeria, and Zambia
• Inductive analysis
• 6 common themes or factors emerged as influencing their success
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Theme 1: EMIS Design • An EMIS is not purely an ICT solution
• No two EMISs are the same. They often differ in:
• Scope (MOE, State, District, School)
• Available inputs
• Desired outputs
• Integration with other systems or data stores
• Must be designed from the ground-up to take into account the:
• ICT Available• People Involved• Process of data collection and management
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Theme 2: Data Quality• Data inaccuracies or incompleteness leads to misinformed decisions
• Best case = waste of valuable resources
• Worst case = dis-service to the population
• Complete and accurate data from the lowest level
• All data must be verified before entry into the system
• The data must be as current as possible
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Theme 3: Human Buy-in • Must happen at all levels (top – middle(s) - bottom)
• Politics is important!
• Collecting and verifying data is takes effort
• Lack of perceived benefit leads to higher change of falsified data
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Theme 4: Access to Outputs • Access to EMIS outputs enables informed decisions = don’t hoard the
information
• Outputs should be available quickly and be relevant
• Use the system, don’t let it stagnate
• Make everyone aware how the their effort benefits them
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Theme 5: System and Data Maintenance
• EMIS relies heavily on technology and process – Support is necessary year-round! Support teams must be able to recognize and remedy:
• Failing hardware
• Breakdowns in the data collection process
• Inaccuracy in stored data
• Incompatibilities with other systems and data stores
• Reporting needs change, that’s OK – Change the system
• Monitoring, Evaluating, and Revision
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Theme 6: Sustainability Plan • Sustainability plans must be built in from the beginning
• Resources need to be allocated
• Ongoing training for all people that interact with the EMIS
• Devise a means to maintain buy-in and enthusiasm
• Full ownership of the EMIS must be transferred from the donor agency BEFORE the end of the project/funding.
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