Facilities Services WeeklyMAY 31, 2016ADMINISTRATION FACILITIES OPERATIONS ZONE MAINTENANCE ADMIN. & SUPPORT

COMMUNICATION & INFO SERVICES UTILITIES DESIGN CONSTRUCTION

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ADMINISTRATION

Special Projects:

Archibus:

• The Special Projects team is scheduled to move to the new building on Friday, June 3rd.

• Blackout dates are still in effect through July 11th. No system updates will be pushed out to the Archibus pro-duction server due to fiscal year end.

• Phase II: We will begin the roll-out of Phase II of Archi-bus at the end of July. Phase II includes the following modules:• Project Management• Condition Assessment• Capital Budgeting• Commissioning• Environmental Health and Safety• Material Safety Data Sheets (MSDS)• Energy Management• Sustainability• Waste Management• Clean Building

• Group Meetings: Phase II group meetings will be held in June. Information concerning these meetings will be announced at a later date.

ADMIN. & SUPPORT SERVICES

Administrative Services:

• The Business Services Office has moved to the Support Services Building. If you need assistance, you may come to our new location, or contact us via phone or email:• Director of Administrative and Support Services:

Sheree M. Spoons - 974-8160 or sspoons@utk.edu• Manager of Business Services Office:

Rick Johnson - 974-7794 or rjohns92@utk.edu• Uniforms/Shoes:

Ann B. Free - 974-2347 or afree1@utk.edu• Uniforms/Shoes:

Amanda Ruelle - 974-2802 or aruelle@utk.edu• A/P/General Invoice Inquiries:

Mitzi Prowell - 974-7131 or mprowell@utk.edu

• Payroll/Invoices of Vendors A-H: Nikki Woolsley - 974-7775 or nwoolsey@utk.edu

• Travel/Invoices of Vendors I-Q: Kim Harr - 974-2814 or kharr@utk.edu

• Payroll/Invoices of Vendors R-Z: Lisa Hayes - 974-2505 or lisah@utk.edu

• Payroll Personnel: E. Arlene Williams - 974-3146 or williams@utk.edu

• Assistant Manager of Business Services Office: Amy E. Miller - 974-7790 or aemiller@utk.edu

• Projects/Project Estimates: Sherrill Cox - 974-2176 or scox7@utk.edu

• Utilities/Project Estimates: Tracy Ridings - 974-2415 or tridings@utk.edu

• Accountant/Ledger Reconciliation: J. Darren Mullins - 974-2835 or jmulli23@utk.edu

• Receptionist: W. Jeaneen Smith 974-3486, wcox5@utk.edu.

FACILITIES OPERATIONS

Building Finishes:

Sign Shop:• Updating signage for UT Ag research. • Signage for Central Supply. • Worked on street signs.• Worked on various name plates. • Signage for Parking Services.

Paint Shop:• Painting at TRECS. • Repairing wall at Hoskins Library.• Worked on painting handrail. • Removed graffiti.

Building Finishes:• Installed several items at Greve Hall.• Removed several items at Student Services.• Replaced block wall at Clement Hall.• Worked on cone zone signs.• Installed coat racks at Blount Hall.• Installed two boards at Student Services.

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• Worked on doors at Haslam Business Building.• Worked on concrete forms at Blount Hall.• Repaired bricks at Lyons View.• Installed base at Haslam Music Building.

Rapid Response Team:

• This week, the Rapid Response Team will complete move to the new Support Services building.

• We will also complete work requests for Student Ser-vices, at the Natalie L. Haslam Music Building, McClung Tower, and at Stokely Management Center.

• The Rapid Response Team will prepare for upcoming events at the Natalie L. Haslam Music building.

• The Rapid Response Team will complete all other work requests that come in during the week.

Recycling:

• UT Recycling spent the vast majority of the week work-ing the Destination Imagination event.

• We also set up recycling and solid waste stations throughout the campus for the event, and monitored them throughout the week. Staff were also responsible for cleanup after meals. Ash barrels and compost bins were delivered to designated locations and serviced ac-cordingly.

• UT Recycling took bin inventory in the locations where we intend on piloting paper towel composting.

• UT Recycling tabled at the UT Farmer’s Market to edu-cate resident populations, as well as the community, on zero waste principles and practices. Brandon brought his own zero waste kit to show people how to live and shop sustainably.

• UT Recycling has scheduled a Recycle Talk for the entire library staff in early June.

• Updated stickers have been developed for the desk side recycling bins for the My Tiny Trash project.

• My Tiny Trash is being implemented in the new Facili-ties Services building as people are moving in.

• New napkin inserts are being sent out for print. Ara-mark will be distributing them around campus.

• Sarah is meeting with Creative about the Get Caught Green Handed social media contest enhancements. She

is also prepping materials for Kyle Clemmer, as she exits her AmeriCoprs role as Outreach Coordinator.

Lock & Key Services:

• Lock & Key Services rekeyed the lateral file cabinets in Min Kao.

• Lock & Key Services rekeyed the lock in Andy Holt Tow-er.

• Lock & Key Services set up the cores in the Orange and White Dormitories.

• Lock & Key Services installed new exit hardware in the Dougherty Engineering building.

• Lock & Key Services performed many recores and re-pairs in University Housing buildings.

ZONE MAINTENANCE

STAR Team:

• This week, the STAR team worked on painting water that damaged offices in Perkins Hall.

• The STAR team worked on TANDEC hi-bay area reno-vation.

• The STAR team repaired the power supply at the Earth and Planetary Sciences building.

• The STAR team repaired the door lock at Regal Soccer Stadium.

• The STAR team removed broken glass and boarded up an opening at the Ellington Plant Sciences building.

• The STAR team replaced glass at the Bailey Education building, the Biosystems Engineering labs, and in the fume hood at Dabney.

• The STAR team repaired a handicap operator at the Bio-systems Engineering labs.

Zone 1:

• As Destination Imagination comes to a close, the Zone 1 team will continue to perform room-to-room mainte-nance around campus. This is an ongoing project that will continue throughout the summer.

• The Zone 1 team is making necessary repairs in order to prepare for Governor’s School.

• The Zone 1 team will complete back to work orders this week.

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Zone 2:

Hodges Library:• The team replaced an rewired five LED lights on the sec-

ond floor and calibrated the thermostat in room 321D.• The Zone 2 team changed pre-filters in air handler #6

in the Penthouse and unstopped a sink in the sixth floor Administrations Office kitchen.

• The Zone 2 team changed the belts on west air handler #3 and calibrated the thermostat in room 522. In addi-tion, the team repaired the door in the Administration Office, room 606.

• The team changed three t-bulbs at the circulations desk and performed general building maintenance.

Haslam Business Building:• The team has been pressure washing the entrances and

outside stairwells, as well as the entrance from the street to the plaza.

Stokely Management Center:• The Zone 2 team pressure washed the bridge walls from

the Haslam Business Building to the Stokely Manage-ment Center.

• The team also sprayed a concrete sealer on all of the ar-eas that were pressure washed.

Zone 7:

• This week, our team replaced the filter on the water bot-tle filler in Ferris Hall.

• The Zone 7 team replaced the gas line on the burner in room 603 and assisted the AC shop in the cold room, 622.

• The Zone 7 team installed a new desk top in room 203 of Perkins and assisted in the removal of wasps in 310.

• The Zone 7 team cleaned up the mechanical room in the Biology Annex.

• The Zone 7 team worked on the Air Conditioning unit in room 323B of Dougherty and fixed a leak in room 206.

• The team changed the oil in the SERF, Dougherty, and Min Kao generators. We also worked the building se-curity watch in the Support Services building and per-formed general building maintenance.

Zone 8:

• This week, the Zone 8 team will be working on greasing and inspecting the belts on our AHU units.

• The Zone 8 team will clean mechanical areas and ser-vicing pumps.

• We will continue to work in our greenhouses repairing lighting and working on cooling pads. This will be an ongoing project throughout the summer.

• One Call will work on exterior lighting in restrooms and higher traffic areas.

• We will continue to clean the condensing coils and work in classrooms and common areas to make necessary re-pairs.

• One Call will be working on exterior lighting and work-ing in restrooms across campus to assist the day shift.

• The Zone 8 team will be cleaning our mechanical areas and keeping up with our quarterly work assignments.

• The Joe Johnson Animal Research and Teaching Unit suffered a major flood with the rupture of a KUB water line, which the Zone 8 team has assessed and will con-tinue to repair.

COMMUNICATIONSInformation Services:

• Information Services will continue moving machines to the Support Services complex.

• Information Services will assist and troubleshoot where needed.

• Information Services will continue to recycle electronics. • Information Services will troubleshoot the Support Ser-

vices complex network with OIT.• Information Services will complete laptop setup for

Building Services.• Information Services will work with HP on warranty

printer repairs, and will work with DELL on warranty computer repairs.

Training:

• Reminder: If you have a May birthday, please ensure that your required annual OSHA training is completed.

Communications & Public Relations:

• Please help us to nominate our next employee of the month. Award nomination forms can be found at https://tiny.utk.edu/FSEOM.

MAY 31, 2016

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Facilities Services WeeklyADMINISTRATION FACILITIES OPERATIONS ZONE MAINTENANCE ADMIN. & SUPPORT

COMMUNICATION & INFO SERVICES UTILITIES DESIGN CONSTRUCTION

MAY 31, 2016

• Communications & Public Relations will move to the new Support Services Building this week.

• The Facilities Services Summer Projects Catalog was created and distributed last week. It can be found on our website here.

• Communications and Public Relations attended a cam-pus communicators social media management round table last week.

• Communications and Public Relations is currently working on various releases.

• Communications and Public Relations is working to up-date the Building Representative List and Emergency Contact List.

• The online staff directory has been updated.• We created our TNAPPA 2017 Conference Web page. It

will go live after this summer’s Tri-APPA Conference.• The Facilitator will be distributed at the end of the

month. If you have any information you would like included in the bi-monthly newsletter, please contact Brooke at bsteve14@utk.edu.

• We are working on a list of Architectural portfolio sub-missions and will submit at least four portfolios this summer.

• An outline is in the works for a new video series featur-ing fallen tree limb and fallen tree removal.

• July 4th Picnic Planning. This year’s picnic will be held Wednesday, June 29. More information will be released as the event nears.

• Working on Cone Zone signs and updates for the sum-mer.

• Updates are being made to the layout of our service guide.

• The Additional Services Guide will be updated again this week.

• TNAPPA 2017 Conference planning continues.• If you are interested in attending this year’s Tri-APPA

Conference in Nashville, you can find more information on the APPA Web site here: http://appa.org/#.

• Directors and supervisors must approve the attendance of all conference registrants. If you have any questions about the upcoming conference in July, please contact Brooke Krempa at 214-7662.

• Updates to the department Web site are ongoing. Please contact Brooke Krempa at bsteve14@utk.edu if you would like to request any changes or updates to pages.

Sustainability:

• This week, the Office of Sustainability will be moving to the new Support Services building.

• We will begin planning our revisions to the Climate Ac-tion Plan, although the plan will likely not be completed until the fall semester.

• The LLC Greenhouse applications will be wrapping up in the coming weeks. As of today, we have 12 incoming freshmen who are planning to join our community.

UTILITIESAir Conditioning:

• Install starter in circuit #1 in the chiller at Ferris Hall. • Reset water level in cooling tower sump serving Andy

Holt Tower. • Install condenser fan motor in unit at the North Green-

house• Replacing motor coupling insert in #1 cooling tower fan

at Hesler Biology Chiller House. • Install starter in circuit #1 in the chiller at Ferris Hall.• Reset water level in cooling tower sump serving Andy

Holt Tower.• Install condenser fan motor in unit at the North Green-

house. • Replacing motor coupling insert in #1 cooling tower fan

at Hesler Biology Chiller House.

Steam Plant:

• This week, the Steam Plant team removed old conduit from the roof in order to perform roof repair.

• The Steam Plant team worked to improve Boiler #3 effi-ciency and Boiler #5 water level control.

• The Steam Plant team cleaned and painted the walls and floor in the used oil storage room.

• The Steam Plant team built form and poured curb for the oil storage room.

• The Steam Plant team worked on boiler efficiency re-ports.

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Facilities Services WeeklyADMINISTRATION FACILITIES OPERATIONS ZONE MAINTENANCE ADMIN. & SUPPORT

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EHS SAFETY CORNERSr Heavy Equip Operator - Requisition ID - 16000000J0Heavy Duty Mechanic I - AC Services - Requisition ID - 16000000HFLandscape Aide I - Requisition ID - 16000000FYAir Conditioning Spec I (Two Positions) - Requisition ID - 16000000EBTemporary Assistant Carpenter (Carpenter Assistant II) - Requisition ID - 16000000DTPart-time Temporary Custodian (Building Services Aide I) - Requisition ID - 16000000DUTwo Temporary Assistant Painters - Requisition ID - 16000000CRSenior Steam Plant Mechanic - Requisition ID - 160000009GSeasonal Work, Three Positions, Building Services Aide I - Requisition ID - 160000007Z3rd Shift Custodian (Building Services Aide I) - Requisition ID - 150000010E2nd shift Custodian (Building Services Aide I) - Requisition ID - 15000000WOAsst Bldg Srvs Foreman (Three Positions) - Requisition ID - 1500000139Maintenance Specialist (Eight Positions) - Requisition ID - 1500000134Welder II - Requisition ID - 15000000Q3Landscaping Aide I Seasonal temporary work - Requisition ID - 15000000B5Painter I - Requisition ID - 14000000YW

FACILITIES VACANCIES Tips on Preventing Heat StressWorking outside in the spring and summer months when the weather is hot can be dangerous. You need to take precautions to keep yourself safe and healthy during the hottest months of the year. It is also possible to suffer from a heat stroke if you work in a hot building such as a kitchen. People that know they are going to be working in these types of conditions should be prepared and know the signs of heat stroke. Use these Tips on prevent heat stroke to help you remain happy and healthy all year long. Heat stroke occurs when your body becomes so overheated it cause the part of your system that regu-lates sweat to shut down. Once this happens your body can no longer regulate your temperature and you will being to overheat. Follow the tips on prevent-ing heat stroke that are below. They will help you recognize the early signs of heat stroke and allow you to get help before it gets out of control.Recognizing the Signs of Heat StrokeThere are several ways to tell if a person is suffering from heat stroke while at work. You just have to know what the symptoms are and how you can help them before it gets worse. This is a list of heat stroke symptoms that you should memorize.

If you or someone you work with is showing any of these symptoms you should move them to a cool place immediately and call 911 for medical attention. 5 Ways To Prevent Heat Stroke At Work1. Drink plenty of fluids before, during and after you are done work.

Just because you are no longer in the sun does not mean you can’t still suffer from a heat stroke. It is important to keep your body hydrated throughout the day. The heat causes you to sweat which dehydrates you quicker than normal.

2. You should drink regular water as well as sports drinks such as Gatorade. They will help replenish the salt and other nutrients that you are sweating out.

3. While wearing a hat seems like the best idea since it keeps the sun out of your eyes and off of your head it is actually bad for you. A hat will keep your body heat from rising out of your head. So they really only aid in speeding up the process of heat stroke. Instead wear either sunglasses or a visor style hat if you really feel you must wear one. This will allow the heat to escape.

4. Wear loose and light clothing. Anything that clings to your body or is made of a heavy fabric will keep your body heat from escaping. It is best to wear light colored short sleeve t-shirts. The fabric that breathes the best is typically cotton.

5. Take breaks where you are out of the sun or heat. It is important to give your body a chance to cool down and regulate itself. By taking a few short breaks throughout the day you can help reduce your chances of heat stroke.

• Thirst• Fatigue• Dizziness• Headache

• Nausea• Clammy Skin• Pale Skin• Chills

• Slurred Speech• Muscle Cramps

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Help us to nominate our next Facilities Services Employee of the Month!

We owe the success of this program to everyone who takes the time to submit a nomination for one of our many hard working employees.

Help us to honor members of our team in the months to come and cast your nomination for a future employee of the month!

Nomination forms can be found on the Facilities Services Web site, fs.utk.edu, or by following this link: https://tiny.utk.edu/FSEOM.

Hard copies can be found with unit clerks and in Facilities room 203. These hard copies can be dropped off in the Employee Comment Box next to room 107 or in room 203.

All Facilities Services Employees are eligible for the Employee of the Month Award after one month of services with the department. We invite everyone to nominate an individual of their choice for the award.

For more information about the award program, please contact Brooke Krempa at 214-7662 or bsteve14@utk.edu.

Employee of the Month

Award Recipients

2016

February: Dean WesselsMarch: Mike Tackett

April: Ron Gibson

2015and

2014

January: Bethany Morris

Facilities Services WeeklyMAY 31, 2016