Facilities Services WeeklyADMINISTRATION FACILITIES OPERATIONS ZONE MAINTENANCE ADMIN. & SUPPORT

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ADMINISTRATIONSpecial Projects:

• Working with unit PM Coordinators regarding equip-ment inventory, PM creation and entry of these into Ar-chibus.

• Verifying building equipment previously uploaded into Archibus.

• TNAPPA 2017 preparations.

REMINDERS: • Please clear cache every morning. OIT is pushing out

updates and when you use the clear cache icon, it up-dates Archibus with the most recent updates.

• If you do not have a clear cache icon for Chrome, please contact Jim McCarter at jvm@utk.edu or Veronica Huff at vhuff@utk.edu.

• Please regularly check email for any notifications from Ar-chibus (leave request approvals/rejections, work requests issued, etc.) or the Archibus Team (outage notices).

FACILITIES OPERATIONSLandscape Services:

• Roll out a new truck parking procedure to increase safe-ty on campus.

• Henson Hall: Remove euonymus hedge along Cumber-land Ave.

• Campus leaf removal (on-going).• Winterize landscape irrigation systems throughout

campus (cont.).• Finalize equipment prep for snow season.• Ag Campus: Assist Building Finishes with concrete walk

removal for installation of ADA ramps.• Orange & White Dorms: Coordinating with contractor

to start new landscape and irrigation installation when site is ready December 14.

• Clement Outdoor Plaza: Concrete continuing this week. Begin landscape and irrigation installation.

• Arboriculture: Receiving shipment of tree replacements for campus.

• Turf: Developing proposals for needed lawn renova-tions due to drought and football tailgating.

• Steam Plant Hill: Grade and remove excess soil and vegetation for reorganization of equipment/materials storage (on-going).

• Remove old building signs where new one have been in-stalled (on-going).

• Interview candidates for vacant and seasonal positions (on-going).

Lock & Key Services:

• College of Nursing – repair lock.• Melrose Hall E&F – rekey locks.• Physics – install lock and key.• Food Tech – provide padlock keyed. • Soccer Stadium – rekey lock.• Stokely Residence Hall – setting up cores. • University Housing – many repairs and recores.

UT Recycling:

Totals for the week of November 20 through 26: • Bottles/Cans: 3,400 pounds; 1.7 tons. • Paper: 0 pounds; 0 tons. • Cardboard: 7,540 pounds; 3.77 tons. • Manure: 7,200 pounds; 3.6 tons. • Compost: 8,640 pounds; 4.32 tons. • Weekly Totals: 26,780 pounds; 13.39 tons.

Running Fiscal Year 2017 Totals: • Bottles/Cans: 216,830 pounds; 108.42 tons. • Paper: 256,680 pounds; 128.34 tons. • Cardboard: 345,929 pounds; 172.96 tons. • Manure: 214,800 pounds; 107.40 tons. • Compost: 255,136 pounds; 127.57 tons. • Fiscal Year Totals: 1,289,375 pounds; 644.69 tons.

ZONE MAINTENANCE

Zone 1:

• Christmas trees were installed and lit the night of Thanksgiving.

• Crews now have three weeks until they start to rebuild all hot water leslies.

• A water leak during the weekend at Massey that shut down all of the water to the building for half a day has been repaired.

• Heat in all residence halls has been turned on.

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• An irrigation line busted in front of Fred Brown Resi-dence Hall and caused some flooding. It has been cut off and is scheduled for repair.

• Crews are staying on top of work orders as they increase with the approaching holiday.

Zone 6:

• Maintaining environmental equipment.• Addressing work order issues.• Alumni Memorial Building auditorium lighting.• E&P lighting project.• Walters Filter replacement.• Nielsen machine shop lights.• Earth & Planetary Science heating.

Zone 7:

• Repairing Christmas tree at SERF. • Leaks in Min Kao bathrooms are being repaired. • Assisting with construction projects at Dougherty Engi-

neering Building. • The Perkins Hall LED lighting project continues. • Repairing steam traps at Perkins Hall. • The construction project at Ferris Hall is onging. • Repairing steam leaks in traps at Ferris Hall.

Zone 9:

• Put up evacuation signs. • Changed out lights. • Turning on heat.

Zone 11:

• Started to winterize Neyland Stadium and checking all areas for broken toilets.

• Regal Soccer Stadium has been winterized. • Pools at the football complex have been checked and

maintained. • The baseball stadium has been winterized in designated

areas and the heat boilers have been worked on. • Heating problems were addressed at Parking & Transit

Services. • General building maintenance was performed through-

out the zone.

COMMUNICATIONS

Communications & Public Relations:

• We are working on a Vol Vision benchmark documents for the Finance & Administration Division.

• We are working on a transition document for the incom-ing Chancellor.

• The Building Representative List and Emergency Con-tact List are being updated. It is our goal to have these done by the end of November.

• We are going to work with Building Services and the Of-fice of Sustainability to submit an entry for the Ameri-can School & University Green Cleaning Award.

• Help us to nominate our next employee of the month at: fs.utk.edu/announcements/DeptAwards.html.

• We are working on several fs.utk.edu web page updates for different subunits.

• Customer Satisfaction Surveys have gone out to cam-pus. Once all surveys are collected in late-November the Communications & PR subunit will create a report for the department.

• We pulled images of each project completed on campus since 2008 for the Chancellor.

• Communications & PR is working with UT Video & Pho-tography to create a five minute video showcasing the achievements of our department.

• We are reformatting and updating the department’s Emergency Response Plan.

• TNAPPA meetings have been scheduled during the next two weeks included Venue/Meals/Hotels and a team lead meeting.

• We are assisting a video class in getting footage of game day cleanup at and around Neyland Stadium. Once the student film is complete we will share it with the department.

• Updates were made to the TNAPPA website. • Brooke Krempa will serve on the executive committee

for the Big Orange Family Campaign again next year. • Various announcements have been distributed. • Please check your email for a map of our new building’s

conference rooms and instructions on how to add these rooms to your calendar.

• We are working on the emergency contact list for cam-pus buildings.

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• If you have any information you would like included in the bi-monthly newsletter, please contact Brooke at bsteve14@utk.edu.

• Holiday Party planning continues. This year’s party will be held in the TN Terrace at noon December 13. Look for more details as the event nears.

• Planning for the third shift Building Services party, and second and third shift Steam Plant party is ongoing.

• We have begun this year’s 450 question APPA FPI Sur-vey. This survey will be completed by December 12.

• Updates are being made to the layout of our service guide.• TNAPPA 2017 Conference planning continues. Con-

tact Brooke with any planning questions at 214-7662 or bsteve14@utk.edu.

• We are working on rebranding our Facilities Services Department bus.

• We created an updated web map in preparation of the migration to WordPress.

• Updates to the department Web site are ongoing. Please contact Brooke Krempa at bsteve14@utk.edu if you would like to request any changes or updates to pages.

Office of Sustainability:

• This past week we were able to sit down with Creative Communications to discuss the Office of Sustainability Environmental Impact Report (a report we are looking to publish next semester on the work that we do here in the Office of Sustainability).

• Looking forward to this week, we will be holding the No-vember Student Environmental Initiatives (aka: Green Fee) Committee meeting on Wednesday, November 30th from 2 to 3:15 pm in Room 102 of the Frieson Black Cultural Center. These meetings are open to the public; we would love to hear your ideas on how to make cam-pus more environmentally-friendly!

IT Support & Maintenance:

• Assist UT Police with relocation of Central Alarm Dis-patch Center.

• Training.

Employee Training & Development:

• There will be two computer lab help sessions in FSC 120 this week to accommodate 2nd and 3rd shift employ-ees from 5 to 7 a.m. on Wednesday, November 30th and

from 4 to 6 p.m. on Thursday, December 1st. Training staff will be present and provide one-on-one assistance with OSHA training and various other FS or UTK online tasks.

• An ATV training session will be conducted by James Cantu from EHS on Tuesday at 1 p.m. in FSC 102 for registered employees. Be sure to check with the training staff if you are required to take this training.

• Aerial Work Platform training is being taught by Allied Toyotalift for selected Building Services employees on Friday at 3 p.m. in FSC 111. This will be a four hour cer-tification session for AWP lifts and will include fall pro-tection training. This session is by invite only.

UTILITIES

Electrical Services:• UTFS Security system Upgrade Contract support– Cam-

pus Wide.• UTFS Fire Alarm Systems – FA System minor repairs/

Testing various buildings on Campus.• UTFS Outdoor Lighting Systems.• UTFS HV Electrical Maintenance – Campus Wide.• UTFS Support – Laurel Substation Phase II.• UTFS Support - NEW GIS 15KV Swg, Old Substation.• UTFS HV - Maintenance work on Parking Garage G10.• I want to congratulate the High Voltage Electrical Ser-

vices group for their excellent work this Thanksgiving weekend (Friday and Saturday) on the 15KV Cable Re-placement at the Football Practice Facility.

• All work was done on time and following UT safety stan-dards. This work consisted in having HV electricians in-side electrical manholes for many hours. It also required to move and terminate heavy high voltage cable in a re-stricted environment.

Plumbing & Heating Services:• Repaired leak in women’s bathroom at Min Kao. • Hooking up air handler units for air conditioning ser-

vices at Dougherty Engineering. • Installing new grease trap at Hodges Library. • The sewer was unstopped at Vet School. • A leak in the floor was repaired at White Ave. Daycare. • A wall leak at Carrick Hall was repaired.

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November 28, 2016

• At North Carrick Hall a leak was repaired on the shock stop.

• Replaced faucets at the Conference Center Building. • A leslie water heater was repaired due to no hot water in

the Neyland Stadium west skybox. • A steam regulator was repaired at Bailey Education. • Crews assisted air conditioning services with repairing

heat in the Central Greenhouse. • Replaced steam regulator at Hess Hall. • Repaired steam leak at the east end of Neyland Stadium. • Repaired condensate pump at UT Drive Services Build-

ing A. • Pumped steam manholes campus wide.

Steam Plant:• Commissioned new air compressor.• Sealed concrete floors in basement.• Wired in new flow meter and wrote logic in DCS.• Replaced blinds in engineer’s office.• Continue to clean in basement after renovation.

CONSTRUCTION SERVICES

Campus Projects:

• Andy Holt Tower: Paint P226.• Ayres Hall: Landscape furniture addition 327.• Baker Center: Remove cabinets, new paint and carpet

209.• Business Incubator: Renovation for Anderson Center

112 and 114.• Campus: Annual maintenance on the Torchbearer and

Europa/Bull; Strong Bridge restoration (staining); Evaluate parking garages; Replace fencing C-20 Parking Lot.

• Classrooms: More classroom renovations scheduled for winter break.

• Claxton: Carpet 431.• Clement Hall: New landscaping and site improvements.• Communications: Install sign 460.• Conference Center: Repair stairway walls; Restroom

renovation 4th floor; Paint, chair rail and/or blinds 323, suites 112 and 115, 302, 313, 317, 322, 432.

• Cherokee Goat Farm: Run power to Goat Barn.• Dougherty Engineering: Several room renovations on

the 2nd and 3rd floors.• Dunford Hall: New entrance canopy and corridor at east

end.• Equity and Diversity; Window repair, painting and

carpet 209.• Early Learning Center: Replace sink (Lake Ave).• Food Safety: Remove cabinets 115, Remove fume hood

10.• Greve Hall: Door access controls on 5th floor; Painting

6th floor areas; Paint 520.• Goodfriend Tennis; Install HVAC in lobby office.• Haslam Business: Electric circuits and mounting

monitors (several locations); Install door 406; Renovate 406 into a studio; Engineering for Classroom Scheduling System; rework entrance to kitchen 501.

• Hesler Biology: Concrete work and drains in greenhouses; Carpet 527; Door controls on Greenhouse doors.

• Hodges Library: Replace cabinet in POD Market; Renovate Mile Reading Room 135.

• HPER: Resurface tennis courts and light demo.• Intramural Fields: Install concrete in three grass circle

areas.• International House: Paint 215 and 206.• Jessie Harris: Painting and cleaning several rooms;

Sidewalk and step repairs.• JIAMS: Additional electrical service for several labs;

Disconnect & reconnect equipment associated with moving.

• Kingston Pike: Install raceways and equipment for parallel UPS system.

• Law Complex: Renovations for faculty offices 3rd floor.• Lindsey Nelson Stadium: Door controls on weight room.• McCord Hall: Electric for several rooms; VCT flooring

in suite 201.• Middlebrook: Offices and room renovations 119.• Min Kao: Door holders on corridor doors 699H.• Morgan Hall: Complete Fire Alarm System.• Nielsen Physics: Renovate space to 6th floor GTA offices

and Lounge Area; Replace windows in machine shop.• Presidential Court: Outlet for coffee brewer; First floor

and stairway painting.

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EHS SAFETY CORNER

• Roofs: Baker Center Dome, Perkins, SERF, Law College, Ferris, Nielson Physics, Dabney-Buehler, Claxton, Austin Peay, Tyson House, Burchfiel, Hesler, Earth and Planetary Sciences.

• Senter Hall: Concrete and drains in greenhouse; Renovations to 12 for new equipment.

• SERF: New swipe card access 522.• Sigma Epsilon: Repair flooring.• SMC: Paint and/or carpet 252, 420, 424, 434, 438, 5th

floor, restrooms; Electric for monitor 406.• Student Health: Install ladder from second floor roof to

the first floor roof.• Student Services: New ceiling 105.• Student Union: New flooring in south stairway.• Temple Hall: Convert 108 and 115 to research space;

Modify 112 restroom• Tickle Engineering: Ventilation for 109C.• TREC: Painting and flooring replacement; Raise ceiling

in lower fitness area.• Tyson House: Add receptacles and wall sconces in 106.• UT Police Dept.: Renovate communications area.• Volunteer Hall: Controls on security gates P5.

Holiday Safety Part 1Holiday safety is an issue that burns brightest from late No-vember to mid-January, the time when families gather, par-ties are scheduled and travel spikes. By taking some basic precautions, you can ensure your whole family remains safe and injury-free throughout the season.Candles and FireplacesAbout 2,200 deaths were caused by fires, burns and other fire-related injuries in 2013, according to Injury Facts 2015, and 12% of home candle fires occur in December, the Na-tional Fire Protection Association reports. Increased use of candles and fireplaces, combined with an increase in the amount of combustible, seasonal decorations present in many homes means more risk for fire.

• Never leave burning candles unattended or sleep in a room with a lit candle

• Keep candles out of reach of children• Make sure candles are on stable surfaces• Don’t burn candles near trees, curtains or any other

flammable items• Don’t burn trees, wreaths or wrapping paper in the fire-

place• Check and clean the chimney and fireplace area at least

once a yearDecorationsPutting up decorations is one of the best ways to get in a hol-iday mood, however an estimated 15,000 injuries involving holiday decorating were seen in emergency rooms during the 2012 season. • “Angel hair” is made from spun glass, and it can irritate

your eyes and skin; always wear gloves when handling it, or substitute non-flammable cotton

• When spraying artificial snow on windows or other sur-faces, be sure to follow directions carefully; these sprays can irritate your lungs if inhaled

• Decorate the tree with your kids in mind; move orna-ments that are breakable or have metal hooks toward the top

• Always use the proper step ladder; don’t stand on chairs or other furniture

• Lights are among the best parts of holiday decorating; make sure there are no exposed or frayed wires, loose connections or broken sockets

• Plants can spruce up your holiday decorating, but keep those that may be poisonous (including some Poinset-tias) out of reach of children or pets; the national Poison Control Center can be reached at (800) 222-1222

• Make sure paths are clear indoors so older adults do not trip on wrapping paper, decorations, toys, etc.; The Na-tional Safety Council provides tips for older adults on slip, trip and fall protections

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Tuesday, December 13 HOLIDAY PARTYPlease join us at the 2016 Facilities Services

Bus Schedule and Route: 11:00 a.m. Steam Plant11:05 a.m. Nursing on Volunteer11:10 a.m.Intersection of James Agee Street and White Ave. 11:15 a.m.Conference Center11:30 a.m.The Hill (Nielsen Physics) 11:35 a.m.(Intersection of Middle Way and Circle Drive) 11:40 a.m.Ag Campus (Bus stop between Ellington and Brehm) 11:45 a.m.Facilities Services Complex (Sutherland Avenue)

Lunch, Door Prizes and Holiday Cheer!

Beginning at NoonThe Tennessee Terrace at Neyland Stadium

For more information please contact Brooke at 214-7662 or bsteve14@utk.edu

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Congratulations to our October Employee of the Month Ashley Savage Gilliam! Please help us to nominate our next Facili-ties Services Employee of the Month. We owe the success of this program to everyone who takes the time to submit a nomination for one of our many hard work-ing employees. Help us to honor members of our team in the months to come and cast your nomi-nation for a future employee of the month.Nomination forms can be found on the Fa-cilities Services Web site, fs.utk.edu, or by following this link: https://tiny.utk.edu/FSEOM. Hard copies can be found with unit clerks and with Brooke Krempa. All Facilities Services Employees are eligible for the Employee of the Month Award after one month of service with the department. We invite everyone to nominate an individ-ual of their choice for the award. For more information about the award pro-gram, please contact Brooke Krempa at 214-7662 or bsteve14@utk.edu.

2016 Employee of the Month Award Recipients

2015and

2014

Nominate someone today at https://tiny.utk.edu/FSEOM

September: Arthur Tezak

February: Dean WesselsMarch: Mike Tackett

June: Donnie Carden

January: Bethany Morris

April: Ron GibsonMay: Jacob Capps

July: Emma Jean AllredAugust: Veronica Huff

October: Ashley Savage Gilliam

Facilities Services WeeklyNovember 28, 2016