1 Facilities Operations and Maintenance Overview Part 5 of 5.
Facilities Operations and Maintenance Support Services Source Evaluation Board RFP NNM13440940J...
-
Upload
christine-glenn -
Category
Documents
-
view
222 -
download
1
Transcript of Facilities Operations and Maintenance Support Services Source Evaluation Board RFP NNM13440940J...
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Facilities Operations and Maintenance
Support Services(FOMSS)
INDUSTRY BRIEFINGINDUSTRY BRIEFINGGeorge C. Marshall Space Flight Center
Building 4200 Morris Auditorium
May 29, 2013 1
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 2
Welcome and Ground Rules Matt Hammond
FOMSS Requirements Barbara Feaster
Service Contract Act Patrick Rasco
Procurement Overview/Schedule Rhoney Triplett
Site Visit Keith Sharp
Offerors Submit Questions (Deadline is 5/31/2013 11:00 a.m. Central Time)
AgendaAgenda
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 3
WelcomeWelcome
Introductions
Orientation and Schedule for the Day
Purpose of the Industry Briefing:Highlight FOMSS requirementsHighlight key/unique aspects of the Draft RFP (DRFP)Provide an overview of site locationsServe as an aid in preparation of Proposals
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 4
Ground RulesGround Rules
Turn off cell phones and no video/voice recording. Ensure that your visitor badge is visible at all times.
Please confine your activity to Morris Auditorium, associated common areas, and tour stops. Stay with the group during tour.
Dial “911” in an emergency situation.
Remarks and explanations at the Industry Briefing do not qualify the terms of the solicitation.
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Comments and QuestionsComments and Questions
Comments and questions regarding the DRFP shall be submitted in writing (note cards provided at auditorium entrance). No oral questions will be addressed during the presentation or site tour.
An assessment of all comments and questions will be made by the Government.
Incorporation of industry comments and questions in the Final RFP (FRFP) is at the discretion of the Government. Changes will be identified in the FRFP change log.
5
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 6
All questions shall be submitted in writing by 11:00 a.m., Central Time, May 31, 2013, to:
NASA/Marshall Space Flight Center, Procurement Office, ATTN: Rhoney Triplett, Mail Stop PS32H, MSFC, AL 35812
or
via e-mail to [email protected]
Comments and Questions (cont’d)Comments and Questions (cont’d)
The Industry Briefing charts and a list of firms attending the industry briefing will be posted on the NAIS: http://procurement.nasa.gov
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 7
MSFC Physical Plant
MSFC FOMSS Requirements
Changes from Previous Requirements
MSFC FOMSS MSFC FOMSS
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 8
AREAAcreage approx. 1900 acres
Paved area approx. 1.2M sq yd.
HVACCooling Towers-17
Chillers-48Central Chiller Plant
Air Handling Units-672 Heating/Ventilating Units-119 Direct Expansion Units -354
Air Conditioning – 16.5K Tons
OTHERElevators-60 Cranes-239
BUILDINGS Buildings and Structures-245
Gross Floor Space approx. 4.4M Sq. Ft.CRV $1.9 B
WATER/SEWAGEH.P. Industrial
Water Pipe- 7 miles Industrial Waste Water
Treatment Facility -20K gallon perday capacity
ELECTRICALMotors-14,000
Cable -189 milesGenerators-55
Uninterruptible Power Systems-55
STEAMPipe – 8 miles Valves- 3000 Traps- 1000 Boilers-25
Pressure Reducing Stations-410
MSFC Physical Plant
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 9
MSFC FOMSS RequirementsMSFC FOMSS Requirements
MaintenanceREACTIVE
- Trouble calls
- IDIQ Repair
RECURRING
- Preventive Maintenance
- Predictive Testing & Inspection
RELIABILITY CENTERED MAINTENANCE
OperationsSteam Boiler and Steam Distribution
Heating, Ventilating, and Air Conditioning
Fire and Gas Alarm
Heavy Equipment
Uninterruptible Power Systems
Industrial Waste Water Treatment Facility
Deionized Water System
Work Control Center
Facility Condition Assessments
Outage Coordination
OtherEnvironmental Management Support
Energy and Water Conservation Services
Service Requests
Services Required Include:Services Required Include:
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Revised Engineering Requirements Heavy Equipment Operations Added Fire Damper PMs Added Requirements for Environmental Management
Support Changed IDIQ Coefficients
Sliding Scale for Coefficients Changed from “Core” and “Non-Core” to straight time
and overtime
10
Changes from Current ContractChanges from Current Contract
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Several items in previous PWS combined in new PWS
PWS and PRS utilizes “PINs” (Performance Work Statement Item Numbers) instead of CLIN (Contract Line Item Numbers)
CLIN prices in Section B are by contract period, not PWS element
Individual values for each PWS element moved from Section B to Attachment J-38
Contract Surveillance moved from Section E of the contract to Section J (Attachment J-38)
11
Changes from Current ContractChanges from Current Contract
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Service Contract Act
Patrick RascoDirector, MSFC Labor Relations
12
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Service Contract Act of 1965
Federal Statute 41 United States Code 351
as amended in 1972 and 1976
Implementing Regulation Title 29 Code of Federal Regulation Part 4
Contract Clause FAR 52.222-41 Service
Contract Act of 1965
13
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Purpose and Intent of the Service Contract Act of 1965
To remove artificially low wages as a factor in the competition for Federal service contracts by requiring the payment of not less than locally prevailing wage rates and fringe benefits, or in certain cases, the wages and fringe benefits contained in the predecessor Contractor’s collective bargaining agreements.
14
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Definition of “Service Employee”
Service Contract Act (SCA) defines a service employee
as any person engaged in the performance of a covered
federal services contract.
However, it exempts those employees that qualify as a
bona fide Executive, Administrative, or Professional
employee (as defined in Title 29 Code of Federal
Regulations Part 541, as amended August 23, 2004).
15
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Things to Consider …
As a prospective contractor you are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of the Service Contract Act.
You must take appropriate action when preparing your offer to ensure compliance with the SCA and that your corporate policies are compliant with the spirit and intent of the law.
It is the Offerors' responsibility to work with represented employees to gain knowledge of existing CBAs and agreements.
16
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Mandatory Requirements
Applies to contracts entered into by the United States or District of Columbia in excess of $2,500 for the furnishing of services through the use of “service employees” (29 CFR 4.113) and mandates:
– Timely payment of wages (29 CFR 4.165)
– Posting Requirements (29 CFR 4.184)
– Minimum Record Keeping (29 CFR 4.185)
17
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Mandatory Requirements (cont’d)
Those outlined in the SCA “Area” Wage Determination Minimum wages based on job classification (29 CFR 4.161)
See the SCA Directory of Occupations to ensure the proper classification of each service employee.
Minimum Health and Welfare Rate (29 CFR 4.171).A minimum average of $3.71 per hour, computed on the basis of all hours worked by the service
employees employed on the contract.
Minimum number of Vacation Days (29 CFR 4.173).Based on years of continuous service in any capacity with the incumbent contractor and allpredecessor contractors.
Minimum number of Paid Holidays (29 CFR 4.174).10 Paid Holidays per year.
Does not require a “service employee” to work the day before or the day after a holiday to receiveholiday pay.
If any work is performed (by a service employee) in a work week in which a holiday falls, the employee is entitled to holiday pay.
18
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Mandatory Requirements (cont’d)
Requires the payment of Health and Welfare, vacation, and holiday pay to temporary and part-time employees
(29 CFR 4.176).
SCA does not provide for premium rates of pay for overtime hours worked, but it does recognize other Federal laws that do require overtime pay, such as:
– The Fair Labor Standards Act. – Contract Work Hours and Safety Standards Act.
Premium Pay is one-and-one-half (1½) times the employee’s basic hourly rate of pay for all time worked over 40 hours per week.
19
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Mandatory Requirements (cont’d)
Items that can not be counted as Health and Welfare for SCA computation purposes:
– Federal, State, and Local Taxes, Unemployment or Workers’ Compensation, Professional Insurance, Liability Insurance, etc., (29 CFR 4.171(c)).
– The furnishing of Board and Lodging (29 CFR 4.171(d)).– The furnishing of “facilities” or “transportation”
(29 CFR 4.171(e)).– Contributions to social functions (29 CFR 4.171(f)).– Vacation Pay (29 CFR 4.173).– Holiday Pay (29 CFR 4.174).
20
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Job Description/Qualification Form (Form SB)
TITLEContractor Job Title: _________________________________________________ CBA Job Title: ______________________________________________________
Solicitation Job Title: _________________________________________________SCA Wage Determination Job Title: ____________________________________ SCA Directory of Occupations Classification Number _____________________
TYPE and SALARY/ WAGE RANGE
EXEMPT ANNUAL FROM: _____________ TO: _______________ NON-EXEMPT HOURLY FROM: _____________ TO: _______________
HEALTH & WELFARE Average Hourly Cost Of Health & Welfare ________________
DESCRIPTION ____________________________________________________________________
________________________________________________________________________________________________________________________________________
QUALIFICATIONS EDUCATION: ______________________________________________________
EXPERIENCE: __________________________________________________________________________________________________________________________________________________________________________________
21
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Instructions for Competing Form SB (Will be included in the FRFP)
TITLEThere are three Job Description/Qualification forms per page. One form is to be completedfor each job title/classification.
(NOTICE: This applies to all proposing subcontractors as well)
Contractor Job Title - Enter your job title if different from the Service Contract Act (SCA) job title/classification.
Solicitation Job title – Enter the job title identified in the solicitation.
SCA Wage Determination Job Title/Classification - Enter the accurate SCA job title/ classification and SCA job number from the SCA Wage Determination.
NOTE: Detailed position descriptions are contained in the SCA Directory of Occupations, Fifth Edition, dated April 2006 for each job classification listed on the wage determination.
In addition, the SCA Directory of Occupations can also be found on-line at the following web address: http://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf
22
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
TYPEPlace an X in the Box that is applicable to the job title/classification.
Exempt - Those job classifications identified in Title 29 CFR Part 541 (Dated August 23, 2004) as exempt classifications. Nonexempt – All job classifications other than those exempt by 29 CFR Part 541 (Dated August 23, 2004).
SALARY / WAGE RANGES:For the specified job title/classification, enter the minimum and maximum annual pay in the corresponding space for Exempt Classifications or enter the minimum and maximum hourly pay
in the corresponding space for Nonexempt Classifications.
Note: The minimum rate can never be lower than the SCA Wage Determination minimum.
HEALTH AND WELFARE [FRINGE BENEFITS ]:Provide the average hourly cost of health and welfare for service employee
(See 29 Title CFR Part 4.175(b)) for complete details.
23
Instruction for Competing Form SB
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
NOTICE: The average hourly cost of fringe benefits for service (non-exempt) employees and shall not include the cost of vacation pay, holiday pay, liability insurance, state and Federal taxes, professional liability insurance, unemployment or workmen’s compensation insurance, etc.
NOTE: The average hourly cost of fringe benefits must be computed separately for Exempt (those employees not covered by the SCA) and Nonexempt (those employees covered by the SCA) employees.
NOTICE: The SCA makes NO distinction between full-time, part-time, and temporary “service employees” in regards to the payment of fringe benefits, including vacation and holiday pay.
DESCRIPTION Briefly describe the duties performed under the specified job title/classification.
QUALIFICATION REQUIREMENTS Identify the education and experience requirements for an employee to qualify for the specified job title/classification.
24
Instruction for Competing FORM SB
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Why the Emphasis on SCA?
Because it is a critical part of this solicitation evaluation and successful contract performance.
Failure to propose correctly can have serious consequences- Union issues-Inability of team members to perform-Price reasonableness and realism evaluation
There are sanctions for failure to comply with mandatory SCA requirements (29 CFR 4.187 through 4.190).
If a contractor fails to comply with the mandatory SCA requirements, the Government may…
– Withhold from payments a sum adequate to pay back wages or fringe benefits due employees;
– Bring legal action against the contractor;– Terminate contract and hold contractor liable for any resulting cost to government;– Not award contracts to violators for 3 years.
25
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Procurement Overview
Rhoney TriplettContracting Officer
26
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 27
Contract information
- Full and Open Competition
- North American Industry Classification System (NAICS) of 561210, $35.5M
- Small Business Subcontracting Plan (if applicable)
Contracting Approach
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Type of Contract
Firm Fixed Price (FFP)/Indefinite Delivery Indefinite Quantity (IDIQ) Performance-Based Contract (PBC)
IDIQ funding varies year to year and is determined by the budgeting process. This contract will contain the following values for IDIQ for the base year and 7 option periods:
Minimum Value $1M (per contract year)Maximum Value $35M (per contract year)
Note: No Minimum Value for Option Period 8
28
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
IDIQ Coefficients
Section L, Provision L.21, Volume II - Price Proposal – General Instructions, contains information on developing the Offeror’s Coefficients
Coefficients are multipliers to be used against bare labor and material costs to determine the total price for a IDIQ Task Order
Coefficients for this contract are:- Firm-Fixed Price Labor - Time & Materials Labor - Overtime- Materials - Specialty Services & Equipment
29
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
IDIQ Coefficients (cont’d)
Firm-Fixed Price Labor & Material Coefficients- Used for projects that are identified/quantified prior to work initiation
and/or execution of the Task Order Time & Materials Labor & Material Coefficients
- Used in an urgent situation when work must be performed immediately - Contractor is given a Not-to-Exceed price until a proposal can be
developed and negotiated (if applicable) Specialty Services and Equipment Coefficient
- Used for purchases of major equipment that cost $10,000 or more- Used for subcontracted services (e.g. factory representatives,
equipment rental, consultants) Overtime Coefficient
- Used when overtime is required to complete the Task Order IAW the schedule requirements
An individual Task Order may contain multiple coefficients. 30
TARGET AREAS *% GOALS
Small Business (SB) 28.0%Small Disadvantaged Business 5.0%Woman-Owned Small Business 5.0%Veteran-Owned Small Business 4.5%Service-Disabled Veteran-Owned 3.5%Historically Under-Utilized Business Zone 3.0%Historically Black Colleges & Universities/Minority .4% Institutions**
* Percentages apply to total contract value including IDIQ.
Established Subcontracting Percentage Goals
Facility Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 31
Extent of commitment to use SBs as subcontractors in core work areas.
Types, amount, and complexity of work to be performed by SBs.
If applicable, proposed approach for flowing down the socioeconomic subcontracting percentage goals to first tier large business subcontractors and the probability that the approach will result in a successful outcome.
Subcontracting with SBs located in economically distressed areas (HUBZones).
Approach for giving SB subcontracting considerations maximum attention in all make or buy decisions.
Established Subcontracting Percentage Goals (cont’d)
More than just meeting goals……..
Facility Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 32
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Period of Performance
Contract will include a base period (12 months), seven 12-month option periods, and one 6-month option period (IAW FAR 52.217-8, Option to Extend Services):
33
Contract PeriodBase Period 1/1/2014 – 12/31/2014
Option 1 1/1/2015 – 12/31/2015Option 2 1/1/2016 – 12/31/2016Option 3 1/1/2017 – 12/31/2017Option 4 1/1/2018 – 12/31/2018Option 5 1/1/2019 – 12/31/2019Option 6 1/1/2020 – 12/31/2020Option 7 1/1/2021 – 12/31/2021Option 8 1/1/2022 – 6/30/2022
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Contract Phase-In
Section F, Clause F.3, Phase-In and Phase-Out, specifies phase-in requirements including:
- Data deliverables that will be due during the phase-in period, and
- Qualified and badged staff ready to assume performance
Phase-In will be no longer than 30 calendar days
A firm-fixed price purchase order (Not-to-Exceed $150K) will be issued for Phase-In requirements
During phase-in, the incumbent contractor will continue performance under the current contract. The successful Offeror will assume full PWS responsibilities at the end of the Phase-In period.
34
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Proposal Submission
Initial proposals provided in two submittals:Submittal I (Requested Due Date) July 22, 2013 (2:00 p.m. Central Time)
Volume III - Past Performance
Submittal II July 29, 2013 (2:00 p.m. Central Time)All volumes not previously submitted Volume I - Mission Suitability Volume II - Price Volume IV - Completed Model Contract and signed
SF33s
35
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Proposal Submission (cont’d)
Page limitationsVolume I – Mission Suitability 290 PagesVolume II – Price No LimitVolume III – Past Performance 50 PagesVolume IV – Completed Model Contract Not Applicable
& SF 33sThere are no exclusions from the page limitations.
Information that can be construed as belonging in either Mission Suitability or Past Performance of the proposal will be counted against that volume’s page limitation.
Failure to comply with the page limitations and other instructions may impact the evaluation of your proposal.
36
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Evaluation Factors
Mission Suitability Factor
Management and Technical Approach (400 points)
Staffing and Total Compensation (400 points)Safety, Health & Environmental (100 points)
Small Business Utilization (100 points)
Price Factor
Past Performance Factor
37
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Evaluation Factors (cont’d)
The three factors, Mission Suitability, Price, and Past Performance are essentially equal in importance.
All evaluation factors other than Price, when combined, are significantly more important than Price.
38
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
•The EPM contains linking among the spreadsheets. However, use of external links (source data not provided to NASA) of any kind is prohibited. The EPM and all its associated workbooks/files shall not be locked/protected or secured by passwords.
•The Offeror shall not modify the price forms unless an obvious error is discovered or unless the price form contains specific areas where alternate input is required.
It is the Offeror's responsibility to ensure that all data is properly accounted for in the price proposal in order to ensure an accurate proposal.
Pricing Forms
39
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 40
Procurement Schedule
ActivityActivity DateDate
Draft RFP Posted 5/23/13
Industry Briefing 5/29/13
Release Final RFP 6/14/13
Proposal Submittal I (Past Performance- 7/22/13
Requested Due Date)
Proposal Submittal II (All Volumes-Not previously 7/29/13
submitted)
Competitive Range Determined (or Award without 10/11/13
discussions)
Anticipated Selection and Award 11/29/13Note: All dates are subject to change and are used for planning purposes only.
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J 41
Concluding Remarks
An additional synopsis for the Final RFP is not anticipated.
The solicitation number for the Final RFP will be NNM13440940R.
A Pre-proposal Conference after release of the Final RFP is not planned.
This information is preliminary and subject to change when the Final RFP is released.
Facilities Operations and Maintenance Support Services Source Evaluation Board
RFP NNM13440940J
Remember to place your questions in box at rear of auditorium.
Reminder: Please sign-in at rear of auditorium.
After the briefing, additional questions may be submitted via electronic mail to [email protected] no later than May 31, 2013, 11:00 a.m., Central Time.
As noted previously, Industry Briefing charts and a list of the companies attending the Industry Briefing will also be posted on the web (NAIS/FedBizOps/APT).
42
Concluding Remarks (cont’d)