Facilitating Chartering Activities
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Transcript of Facilitating Chartering Activities
www.luxoft.com
Introduction
Svetlana Mukhina
ICAgile ICP, ICP-ATF, ICP-BVA, PSM I
Agile and Career Coach at Luxoft Agile Practice
Experience: 12+ years in IT, Project and department management,
Computer Linguistics, Technical Writing, Quality Assurance
Interests: Project management, Agile transformation, Career and
performance coaching, Psychology
Hobbies: Horse riding, music, poker, travelling
Linkedin: https://www.linkedin.com/in/svetlanamukhina
www.luxoft.com
Session Plan
Project Charter What, Who, Why, When Data structuring and visualization formats World Café technique
Team Charter What, Who, Why, When Mind-Mapping
Q/A
Materials for further reading and watching;
Attendance code;
www.luxoft.com
Project CharterWhat: A project charter is a statement of the scope, objectives, and participants in a project. It provides a preliminary vision of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager. It serves as a reference of authority for the future of the project.
Who:The charter is usually created by the sponsor(s). The project charter should be issued by someone external to the project team and at the appropriate organizational level to satisfy the needs of the project.
Why:It helps executives to see the business value of the project .They can also reference the charter to understand how well the project is aligned with the organizational strategies .
When: At project initiation phase
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Project Charter Diagram
Project Charter
Scope
Business Case
Financial Benefits
Minimum Viable
Product
Mission Vision
Goal Statemen
t
Timeframe
Milestones
Start/Stop
Points
Release Plan
People
Stakeholders
Internal External
Delivery
Roles and Responsibilities
Contact Map
Third-Parties
RisksMetrics
PrioritiesAssumptions
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More Information on Data Visualization Tools and Techniques
For non-Luxoft
https
://www.linkedin.com/pulse/20141202230246-48371619-follow-up-on-the-webinar-the-power-on-
visualization
For Luxoft
https://sentinel2.luxoft.com/sen/wiki/pages/viewpage.action?pageId=408849364
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World Café How To
Purpose:
• Collaborative dialog
• Connection of diverse perspective
• Team-building
Do
• Clarify the Context• Create Hospitable
Space• Focus on What
Matters• Listen to
Understand• Link and Connect
Ideas• Encourage
Contribution• Share Collective
Discoveries• Draw, doodle, • Have Fun
Don’t
• Does not work well for small (8-10 people) groups
• Requires at least 3 groups of 4 people each
• Stop chaotic movement from table to table, the teams should act synchronously
Usage
• During multi-teams collaboration sessions (PBR, Planning, Retro)
• For knowledge sharing sessions
• As a team-building activity, discussion of a book, event, movie
www.luxoft.com
Team Charter
What:This document provides a common understanding of how the Team “runs it’s business.” The charter can be used as a discussion guide on team composition, operations and goals.
Who: Team members and sponsor(s)
Why:On the one hand it serves as a source for the team members to illustrate the focus and direction of the team. On the other hand, it educates others (e.g. sponsors, managers, third-party team) providing them information about the team purpose(s)
When:At a forming stage of a team. Although it should be reviewed on a regular basis to ensure that it is reflective of what the team is doing or will be doing in the future.
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Mind-Mapping How To
Purpose:
• Information visualization and structuring
• New way of thinking • Unlock creativity
Do
• Start with center topic
• Use images/symbols • Select key words• The lines should be
connected• Use multiple colors
and lines thickness • Keep the mind map
clear by using radial hierarchy
Don’t
• When you don’t want to focus on ideas/concepts connections
• It can’t incorporate large chunks of text
• It is not the fastest way to structure information
• In case of map personalization it can be difficult for others to understand what it is about
• If you are a linear thinker
• When you don’t have enough space for drawing
Usage
• Preparation for presentations, work-shops, trainings
• Group meetings for problem solving
• Retrospective event• Project scope
roadmap • Project structure
diagram (teams, projects, deliverables, stakeholders, milestones)
• Note taking• Summarization • Brainstorming and
collaboration• Collecting
information
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Recommended Materials
Greatest book on facilitation, applicable not only for Agile team, it’s #1 to read for any facilitator
- http://www.amazon.com/Facilitators-Guide-Participatory-Decision-Making-Kaner/dp/0787982660
Retromat – cookbook on Retro facilitation, they provide step-by-step scenarios for Retros
facilitation - http://plans-for-retrospectives.com/
Video to learn graphic facilitation - https://www.youtube.com/watch?v=S5DJC6LaOCI
Post about tools (not techniques) for distributed teams
facilitation http://www.luxoft.com/blog/smukhina/tools-for-collaboration-in-distributed-teams/
Video on empathy that is one of the Servant Leader qualities - https://www.youtube.com/watch?
v=1Evwgu369Jw
Face2Face training ICAgile Certified Professional - Agile Team Facilitation, apply to it by sending me
email [email protected] [title “Facilitation training”, body “I wish to participate” or/and any
questions ]
www.luxoft.com
Recommended Materials
Recordings and presentations of my webinars on facilitation:
How to facilitate product backlog refinement sessionshttps
://www.linkedin.com/pulse/recording-webinar-how-facilitate-product-backlog-svetlana
How to facilitate meetings, Scrum events and group discussions https
://www.linkedin.com/pulse/how-facilitate-meetings-scrum-events-group-svetlana
Agile Team Facilitator Mindset & Behaviourhttps
://www.linkedin.com/pulse/recording-webinar-agile-team-facilitator-mindset-svetlana
Facilitation and Facilitator Stancehttps://www.linkedin.com/pulse/recording-webinar-facilitation-facilitator-stance-
svetlana
The Power on Visualizationhttps
://www.linkedin.com/pulse/20141202230246-48371619-follow-up-on-the-webinar-the-power-on-visualization
Designing Meetings for Collaboration https://www.linkedin.com/pulse/what-required-effective-collaboration-svetlana
Silent voting technique https
://www.linkedin.com/pulse/20140415193826-48371619-easy-way-to-make-a-discussion-effective
www.luxoft.com
Available Services of Agile Practice
ICAgile Certified Professional - Agile Fundamentals https://icagile.com/icagile-certified-professional
ICAgile Certified Professional - Business Value Analysis https://icagile.com/icp-business-value-analysis
ICAgile Certified Professional - Agile Team Facilitation https://icagile.com/icp-agile-team-facilitation
Professional Scrum Master https://www.scrum.org/Courses/Professional-Scrum-Master
Custom Workshops:
• Coaching and self-coaching;
• Agile project management;
• Agile project metrics;
• Motivation models;
• Feedback gathering;
• etc.
www.luxoft.com
How-to-apply for Face-to-Face Trainings and Workshops Specify request for Agile Education
Learning objectives
Time period
Location
Send the request to Agile Practice [[email protected]]
Follow the instructions provided by Agile Practice on response to your request