F110 Automatic Payments - Create SWIFT File MT100 Format

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BANK ACCOUNTING END USER TRAINING DOCUMENTS COST CENTER ACCOUNTING F110 - Functionality The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy for approval and sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP. The system will post documents recording debit of the Vendor and crediting the Bank sub-account. The system has been set up so as to produce DME data for download in the “Printout & DME Variant maintenance”. A payment advice & payment summary will be produced via the spool. Scenario You’ve received a confirmed copy of payment proposal from AP Dept. You want now to create the DME file in SWIFT MT100 format, so you can process the payment electronically. You’re going also to post the payment proposal – clear open items on Vendor accounts and post to the bank clearing account. Requirements A duly signed hard copy of payment proposal that corresponds with the payment proposal in SAP is handed over by Accounts Payable to the employee carrying out the Payment Run. Menu Path Accounting Financial Accounting Banks Outgoings Automatic Payment F110 - Open Items SAPTOPJOBS Page 1 of 17

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F110 Automatic Payments - Create SWIFT File MT100 Format

Transcript of F110 Automatic Payments - Create SWIFT File MT100 Format

COST CENTER ACCOUNTING

F110 - Automatic Payments - Create SWIFT file MT100 formatFunctionalityThe Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy for approval and sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP.

The system will post documents recording debit of the Vendor and crediting the Bank sub-account. The system has been set up so as to produce DME data for download in the Printout & DME Variant maintenance. A payment advice & payment summary will be produced via the spool.

Scenario

Youve received a confirmed copy of payment proposal from AP Dept. You want now to

create the DME file in SWIFT MT100 format, so you can process the payment electronically. Youre going also to post the payment proposal clear open items on Vendor accounts and post to the bank clearing account.

RequirementsA duly signed hard copy of payment proposal that corresponds with the payment proposal in SAP is handed over by Accounts Payable to the employee carrying out the Payment Run.

Menu PathAccounting ( Financial Accounting ( Banks ( Outgoings ( Automatic Payment ( F110 - Open Items

Transaction CodeF110

1.Double Click on F110 Open Items.Automatic Payment Transactions: Status

2.Update the following fields:

Field NameField DescriptionValues

Run dateIt is the date on which the program is to be carried out as plannedExample: 111202

IdentificationAdditional identification to distinguish between several runs with the same reconciliation key dateExample: cs1

3.Click Enter Button to confirm your entries.

4.Click on Printout / data medium and check the variant for the printing program RFFOAVIS_FPAYM.Automatic Payment Transactions: Printout and DME

The variant for the program RFFOAVIS_FPAYM should pop up automatically. If its not the case, youll need to manually enter the proper variant, e.g. 1200 PAY_PMW for Sharq.

5.Click on Status tab screen.

Automatic Payment Transactions: Status

6.Click Pmnt run Button .

Schedule Payment

7.Select Start immediately check-box.

8.Select Create payment medium check-box.

9.Click Enter Button .

Automatic Payment Transactions: Status

The system has started to process payment data. This process may take a few minutes, depending on the number of transactions to be processed.

As a result, the system will produce payment documents and post the FI documents.

Tip: You can click Status Button to refresh the screen.10.When the system displays as message that postings are completed, you can click Proposal Button to display payment proposal.

Job Log Entries for F110-20021211-CS1 -X

11.Click Back button.

Automatic Payment Transactions: Status

12.Now you can download the file with payment data. Select Environment(Payment medium DME Administration: from the menu path.Automatic Payment Transactions: Status

Data Medium Overview

You can see the file data that has been created as a result of payment run.

13.Click Display Button to display the file.

14.Click Cancel Button .

15.Select Extras(DME attributes to display Reference number for this file, as on the screen below:Data Medium Attributes

16.Click Back button.

Data Medium Overview

If youre happy with the file content and format, you can download as Read only file to the secure Unix directory.

17.Click on Download Button.

File Name

18.Enter, if necessary, valid menu path and file name into the File name field and click on Enter Button .

19.The message bar displays Download successfully completed

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