F ORT V ALLEY S TATE University FALL 2009 DIRECTORS TRAINING & UPDATES DECEMBER 8, 2009.

FORT VALLEY STATE

University

FALL 2009 DIRECTORS

TRAINING & UPDATES

DECEMBER 8, 2009

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Training Agenda9:00 Policy/Procedures Ethics Training Defibrillator Program Adp9:45 Budget (Carter)10:00 Admissions Update (Coley)10:20 Financial Aid Update (Nimes)10:40 Environmental Issues (Jones)11:00 Gifts and Solicitations (Carter/Williams)11:30 Security Awareness (Morgan

FORT VALLEY STATE University

FORT VALLEY STATE

FVSU by the Numbers

Non Paid Associates 5Benefited Monthly 288Benefited Bi Weekly 234Benefited Faculty 159Part Time Bi Weekly 335Part Time Faculty 108Students 485Graduate Assistants 28 2009 Total Employees:1642

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Dates to Remember

Annual Performance Evaluations:

January 26 – February 26, 2010

Annual Administrative Retreat:June 3-5, 2010

Location: Callaway Gardens

You are expected to clear your calendars for this event.

Those scheduled to attend will be required to be there the entire time period.

If you leave the retreat early, you will be responsible the cost of the room.

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Ethics Training

The BOR has instituted a mandatory ethics training class that each employee must take before June 30, 2010.

Online classes will begin in January 2010 by department

A Final Score of less than 80% requires that the assessment be re-taken.

???Those persons in your departments who are not computer savvy????

Must attend a class and pass the test.

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Campus Events Management

Donald Moore - Campus Events Manager

Any non academic event scheduled outside of the Pettigrew Center or Hendrick’s House should be scheduled through him.

Includes events on the lawn, and all off campus locations.

Responsibility will include coordination with campus police, Sodexo, plant operations and others as needed.

As well as collect all associated fees.

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Campus Events Management

Events without the proper approval will be closed down by Campus Police

Events where admission requires the payment of fees requires coordination with Accounting services.

-Tickets

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Outside Employment Vs. Outside Activity

State employee can only work for one state entity at a time.

If you hire a person who works for any other state of Georgia entity, they must be hired using the Agreement Between Institutions.

Payment is made via a purchase request and is sent to the primary institution

Please ensure a copy of the approved form is filed with HR

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Outside Employment Vs. Outside Activity

Request to Engage in Outside Activities Form

Any FVSU employee who has employment outside of his/her position at FVSU must complete this form.

FVSU must ensure there is no conflict between the two

A copy of the approved form is filed in the employees personnel file in HR

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Background Investigation Policy

Condition of employment with any institution of the University System of Georgia

Offers of employment shall be conditional pending the result of :

A state and federal criminal history check covering a minimum of seven (7) years;

A social security number check; andFor all professional, faculty and academic positions, an academic credentials check.

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Background Investigation Policy

Sensitive Positions are those that involve interaction with children, after-hours access to facilities, access to financial resources or that have been otherwise identified by the hiring official to require a more extensive background investigation:

Credit check

Sexual Predator Registries

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Arrests and Convictions

Any current employee Arrested

Convicted (other than a minor traffic offense)

Must report incident to the Office of Human Resources within 72 hours.

Failure to report may result in appropriate disciplinary action, including termination of employment

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Vehicles

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An analysis of the accidents in state of Georgia vehicles showed an alarming number of fender benders due to sloppy driving.


Vehicles

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All Vehicles must be clearly marked (no faded decals)

Only state employees (does not include students) may operate a vehicle

Must be at least 21 years of age to operate an FVSU vehicle


Vehicles

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Contractors are not authorized to drive state vehicles except when specifically authorized by state law.

Golf carts are not considers vehicles

Utility vehicles that can exceed 15 mph are (gas card?)


Vehicles

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All drivers must undergo a driver’s license check every 12 months.

100% drivers’ license checks will be done by December 31, 2009.

Authorized business use: see list

Unauthorized business use: See list

FVSU Defibrillator Program

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Wall Cabinet With AlarmWall Cabinet With Alarm

Wall Mounting BracketWall Mounting Bracket

Grab N RunGrab N Run

Soft Carrying CaseSoft Carrying Case


ADP

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ADP

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ADP

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Electronic hiring process will begin in January 2010 using ADP.

College work studyStudent AssistantsGraduate Students

April/May 2010Summer FacultyTemporary Summer Employees

July 2010All remaining hiring processes


ADP

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Electronic hiring process will begin in January 2010 using ADP.

December Test Departments

Head Start

OIT (Student Technology)

Wild Cat Commons


ADP

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Work Flow Hiring/Terminations

College Work Study StudentsFinancial Aid HR/Payroll Student AssistantsDepartment Financial Aid Registrar’s Office External AffairsHR


ADP

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Graduate AssistantsDepartment (Dr. Holloway) Financial Aid Registrar’s Office External AffairsHR


ADP

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Regular/Temporary EmployeesDepartmentDivisional VPBudgetHR


ADP

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Grant Funded Regular/Temporary EmployeesDepartmentExternal AffairsDivisional VPBudgetHR


ADP

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This has been a production of Dr. Dwayne M. Crew Business & This has been a production of Dr. Dwayne M. Crew Business & Finance at The Fort Valley State University Finance at The Fort Valley State University

F ORT V ALLEY S TATE University FALL 2009 DIRECTORS TRAINING & UPDATES DECEMBER 8, 2009.

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