THE ULTIMATE EXTERNSHIP/JOB

SHADOWING EXPERIENCE

Presented by:

Araceli “Sally” Pérez-Ramos

Welcome Students!

The Externship/Job Shadowing Program is an initiative by the Office of Career Services and St. Edward’s University to provide students with a brief observation-oriented experience in an employment setting related to their educational and career goals.

Job shadowing provides an opportunity for students to see, on a limited basis, how skills and knowledge acquired in the class guidelines are applied in the real world.

The Externship/Job Shadowing Program aims to: Assist students in researching their major/career choice Prepare students for participation in future internship

experiences Help students build a professional network Increase student knowledge of the industry of their choice

Make the MOST of your Externship

Listen Carefully

Ask Questions

Network!

Be Observant

Remember: You are gaining valuable insight to a possible future career and/or industry.

First Appearances - Men

Business Professional Two-piece suit Solid colors Ties-simple pattern is best for first impressions

Business Casual Slacks (dark gray, navy, black, khaki) Polo shirt, button up long sleeve Tie (if button up shirt selected)

Black socksWear polished shoesFacial hair must be neat and trimCologne is not advisedNo tattoos – cover up!

First Appearances - Women

Professional - Suits For a suit with a skirt: Make sure skirt is knee length For a suit with pants: Make sure pants fit correctly

Business Casual Slacks, button up shirt, cardigan Knee length skirt, sleeved shirt (no sleeveless shirts

unless worn with jacket)

Hair should be pulled away from faceBasic pumpsModest jewelry Conservative make-upNo perfume

Professional Etiquette & Tips

Arrive on TIME! Allow extra time for commuting

DO NOT chew gum or smell like smoke Introduce yourself in a courteous manner Have a firm handshakeUse body language to show interestTurn off your cell phoneParticipate

Be ready for anything & everything. Take a notebook & pen for notes.

Be RESPECTFUL to your Sponsor & colleaguesDress appropriately

Proper attire can be confirmed with your Sponsor

Introduction to Networking The 15 Second Speech Tells who you are Provides a way to engage conversation Great ice breaker – makes for a more comfortable setting

Sentence StructureSentence 1 – You should say who you areSentence 2 – Where you go to school, your major, where you are taking your careerSentence 3 – Why the other person should be interested/what you want

Example:“Hi, my name is Sally Ramos. I am currently a sophomore at St. Edward’s University. I am

currently majoring in Communications, with an interest in journalism. I’ve had the opportunity to participate in internships with Texas Monthly in Austin and Reporter’s Committee for Freedom of the Press in Washington, DC. I also like to help my community by volunteering with Capitol Area Food Bank and Big Brothers/Big Sisters. I’m currently a member of various organizations on campus as well as an editor for the university newspaper. I am eager to gain further experience on writing about foreign and domestic policies concerning the United States.

What to do in Networking (:38): http://www.youtube.com/watch?v=EDClPRFycFI

“Smart Talk”

Now that you’ve introduced yourself, can you build up on the conversation from there?

Listen attentively Focus on the conversation Actively participate Ask good questions Know what you enjoy

talking about Be curious Learn to ask, “What do you

do?” with sincerity and interest

Informational Interviews

An informational interview is a meeting arranged with a person who currently does the job you think you might want or who has specific knowledge of an occupation or career field of interest. Here are some questions you may want to consider: Can you tell me how you got to this position? What do you like most about what you do, and what would you change if you

could? How do people break into this field? What are the types of jobs that exist where you work and in the industry in

general? What are some of the biggest challenges facing your company and your

industry today? Are there any professional or trade associations I should connect with? What do you read — in print and online — to keep up with developments in

your field? How do you see your industry changing in the next 10 years? If you were just getting involved now, where would you put yourself?

What’s a typical day like for you?

Externship Expectations

What are your expectations?Think about what you want to gain from this experience Be prepared to share your ideas with the Sponsor if

asked

Career Center’s expectations of youDuring the externshipAfter the externship

Sponsor’s expectations of you

Keep in mind: You are a St. Edward’s University

Representative

Reminders/Guidelines

You have made a commitment to the Sponsor for a specific time period.

This is a short-term, volunteer experience – no guarantees are made that you will be offered an internship or job at the conclusion of this experience.

You cannot get academic credit for the externship. This is an unpaid/uncompensated position. You

will not be reimbursed for travel and/or lunch expenses.

After your Externship…

Send your THANKS!Email your Sponsor by Monday, October 21, 2013

Be sure to check your spelling, grammar and professional netiquette Copy Sally on your email aracelip@stedwards.edu

Reflect on your experience!

What did you learn? How have you benefitted

from this practice? Did this help confirm your

career path or question it?

Post-Externship Activities

We want to hear from you!• Give us your feedback, good or bad. • Evaluations are due to the Office of Career

Services by Friday, October 25, 2013

Summer Externship

2012

Externship Survey

Last minute thoughts…

Surround yourself with outstanding people. Keep in touch with your networking contacts Remember: A bad reputation will follow you around Take a speech class to improve/enhance your communication skills You make your education, it does not make you! It is not enough to have a great pedigree, come from a very

recognizable school and simply show up on time. Be confident! Be proactive – apathy will get you nowhere. Utilize www.LinkedIn.com Instead of “Net”working, think of it as “Con”working, using your

contacts!

What Not to do When Networking (3:07): http://www.youtube.com/watch?v=EDClPRFycFI

Any Questions or Concerns?

Let us know IMMEDIATELY!Office of Career Services,

Moody Hall - 134 Sally Pérez-Ramos,

Internship Coordinator 464-8803 aracelip@stedwards.edu

Andrew Harper, Employer Relations Manager 448-8572 andrewh@stedwards.edu

Thank you!