FICO Consultant

Laxmi organics Ltd.

Material Management

External Service Procurement ProcessUser Manual

1. Procurement of External Services Procurement Process Perquisite Service Master record

Vendor Master record (Refer User Manual Mandhana Master data) 1.1 Creating Service Master The service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating services. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once SAP R/3 menu Logistics Materials Management Service Master ServiceService Master

Transaction code AC03

1. Procurement of External Services Procurement Process External Services Management is an application component within Materials Management Module. It covers from creation of service master, bid invitation, order placements process, entering and accepting services and finally invoice verification process.Perquisite Service Master record

Vendor Master record (Refer User Manual Mandhana Master data) 1.1 Creating Service MasterThe service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating services. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once

SAP R/3 menuLogistics ( Materials Management ( service master ( Service ( Service Master

Transaction codeAC03

Navigation Path:

Click on Create new service icon or press F5 (white paper icon) to create new service master. Then you will get Create Service Master Record screen, make the following entries

Enter the short Text , service Category and Base unit of measurement , Material service Group BATT accordingly. Press enter to complete the entries. Press Save icon or Control + S to save the entries.

Purchase requisitionA Purchase Requisition is created to indicate purchase department to procure materials or services with details like how much quantity is required, when required.SAP R/3 menuLogistics ( Materials Management ( Purchasing ( Purchase Requision

Transaction codeME51N

Navigation Path:Purchase Order :

A purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date. This transaction is mandatory for the process.SAP R/3 menuLogistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known

Transaction codeME21N

Navigation Path:

1.7 Creation and Acceptance of Service Entry Sheet:

The services actually performed (work actually done) by a service vendor are recorded in a Service Entry Sheet with reference to the purchase orderSAP R/3 menuLogistics Materials Management Service Entry SheetMaintain

Transaction codeML81N

Navigation Path:

In this screen against Purchase Order field give the purchase order number which is created in above steps and press enter to continue.

You will get new Service Entry Against Purchase Order Here on this screen click Create Entry Sheet (white paper icon) or Shift + F1 to get new entry sheet. Enter the Short Text System allocates service entry sheet number internally and you will get the number on screen

System will give a popup screen with purchase order number on that, press enter to continue.

Select the line item 10 and click on Services or F9 (Adopt services) icon on top of screen.

You can observe the system copied the service line item from purchase order with open item quantity

With this the basic information of service entry sheet is fully completed. As per the requirement you can fill other fields also if required. To accept the service click on Accept icon or Control + F1 (Green flag icon).

You can see the traffic light is become Yellow color. That means it is ready to save the service entry sheet.

Press or Ctrl+S to save the document.

When item category D is entered one new Tab in the item Details Services is generated to enter the service No and Enter your respective Cost Center

Click on Account Assigment

Click on other purchase order

Press Service Selection and dialogue box appear

Put short text

Adopt service

PRESS GREEN COLOR FLAG BUTTON