EXPRESSION OF INTEREST Braybrook Early Learning Centre – Lease Opportunity

Closing Date: Wednesday 8 May 2019 at 2pm.

Contact: Lisa Bzovy Phone: 9688 0155 Email: lisa.bzovy@maribyrnong.vic.gov.au

Contents Introduction ............................................................................................................................................ 3

Location .................................................................................................................................................. 3

Premises for Lease .................................................................................................................................. 4

Shared Areas ....................................................................................................................................... 4

Parking ................................................................................................................................................ 4

Floor Plan of Braybrook Community Hub.......................................................................................... 5

Floor Plan of Early Learning Centre ................................................................................................... 6

Council’s Objectives ............................................................................................................................... 6

Lease Agreement .................................................................................................................................... 7

Expression of Interest Response ............................................................................................................ 7

Process ................................................................................................................................................ 7

Lodgement of Expression of Interest ................................................................................................. 8

Expression of Interest – Schedule .......................................................................................................... 9

Introduction Maribyrnong City Council is seeking an expression of interest from an Early Years Management Service to take up a lease opportunity for the Braybrook Early Learning Centre located within the Braybrook Community Hub at 107 – 109 Churchill Avenue, Braybrook.

The available spaces include three fit for purpose early education and care rooms (licensed capacity at 23, 35 and 25) plus an office space, planning room, kitchen, lobby and corresponding outside play areas with the purpose of providing three and four year old kindergarten programs and any other early years activities that would be seen to benefit the local community. The provider will also need to provide space for two Department of Education and Training funded Supported Playgroups.

This space will be available for lease from January 2020.

Location The Braybrook Community Hub is located at 107 – 109 Churchill Avenue, Braybrook and is adjacent to Skinner Reserve, Braybrook Park and opposite Churchill Avenue shops.

The Braybrook Community Hub is a $12 million development and commenced operations in March 2015. The Hub comprises of a library, community centre and spaces, community health centre, maternal and child health centre, early year centre, sport pavilion, men’s shed and a community garden.

The Hub is owned and operated by Maribyrnong City Council with services delivered in partnership with Cohealth and the Braybrook Men’s Shed and has an average of 160,000 visitors annually.

Premises for Lease The Braybrook Early Learning Centre provides: funded four year old sessional kindergarten and three year old activity groups, supported playgroup and early years programs through a not for profit provider who also sub-lets the spaces for other early years programs.

The service operates early years programs in three licenced rooms operating at 33, 22 and 22 places, currently providing two funded four year old kindergarten groups (55 places) and a three year old activity group (22 place), plus supported playgroups. The new provider would be expected to maintain these groups and with a view to increase early year’s services to this site, through innovative programming, and through assessing of the needs of the local community.

The Children’s Centre is all on street level and access is via the main door then through the foyer to the right of the building. Apart from consumables, computers and photocopiers, all other furniture, fixtures and fitting are included in the premises. The Children’s Centre comprises of the following spaces:

Kindergarten Room 1 (76.8 m²)

This space provides 23.63 licensed capacity and includes access to storage, a shared toilet and handwashing area.

Kindergarten Room 1 Outdoor Space (248.50 m²)

Kindergarten Room 2 (116.7 m²)

This space provides 35.91 licensed capacity and includes access to storage, a shared toilet and handwashing area and kitchen.

Kindergarten Room 3 (83.5 m²)

This space provides 25.69 licensed capacity and includes access to storage, a shared toiled and handwashing area and kitchen.

Kindergarten Room 2 & 3 Outdoor Space (585.50 m²)

Waiting Area (73.4 m²)

This area includes an alcove with a seating area, large table, a low bench and space for other seating.

Kitchen (17 m²)

With dual access from kindergarten rooms 2 and 3.

Office Space (26 m²) Planning Room (17 m²) Laundry Space (17 m²) Additional Storage (27 m²)

Shared Areas The lease also covers the additional use of the Braybrook Hub’s staff kitchen and toilets which are shared between all tenants as well as access to the foyer.

Parking There is ample parking available on site and in close proximity to the hub.

Floor Plan of Braybrook Community Hub The area shaded yellow represents the early year’s spaces and the green represents the outside play areas.

Floor Plan of Early Learning Centre

Council’s Objectives In identifying a suitable provider, Council’s objectives are to:

• Identify experienced organisations which can foster an innovative model of early childhood education and care within an integrated service delivery;

• Partner with an organisation able to promote equitable access to quality services that support individual and community wellbeing, now and into the future;

• Support the existing service to transition to the new entity, with minimal disruption to the service and community

• Support a revenue stream to Council and/or add value to hub services for the duration of the lease; and

• Manage and control risk in the operation of the services.

Lease Agreement The draft lease agreement is attached on Appendix A of this EOI document. The lease term being offered is five years and it is expected that a rent will apply to this agreement. Organisations interested in applying for this lease opportunity must submit their specific rental offer within the EOI schedule. Council’s aim with regards to rental is to achieve a balance between obtaining a revenue stream for and allows the successful organisation to continue to provide high quality programs and early years services to the community.

Outgoings applicable to the site are referenced in clauses 6 and 7 of the draft lease agreement attached as Appendix A.

Outgoings related to utility charges over 2017 – 2018 financial year have totalled $5,264.82 which includes water, electricity, hygiene services, security and pest control.

Expression of Interest Response Respondents to this Expression of Interest (EOI) are required to address the following criteria.

Criteria for Assessment of Proposals

Maribyrnong City Council will assess EOI responses having regard to, not in order of importance:

1. Service Delivery (30% weighting) a. Details of applicant’s proposal for the site, including ability to maintain and /or

expand existing services to meet community needs. b. Details of applicant’s plan and past experience in transitioning into being a new

operator for an existing service. 2. Human Resources and Quality Management (20% weighting)

a. Relevant capacity and experience of applicant in operating a service within the early childhood education area and where applicable demonstrate other community benefits the service will provide.

3. Commercial (25% weighting) a. Rental offer; b. Financial viability; and c. Copy of relevant insurances.

4. Economic and Social Contribution (25% weighting) a. Demonstrated evidence of commitment or willingness to commit to economic,

community and social benefits to the City of Maribyrnong community.

Process This lease triggers the requirements of section 190 of the Local Government Act 1989 which means that prior to entering into a lease, Council must hold a section 223 public notice period for a minimum of 28 days. The final decision to enter into a lease or not is to be made by Council at a monthly Council meeting.

EOI responses will be accessed by a Council Evaluation Panel (Panel). The steps Council is required to undertake during this EOI process are:

Steps

Anticipated Completion Date

1. Public EOI process.

8 May 2019

2. Evaluation of EOI responses by Council Panel.

May 2019

3. If required, invitation for tender or interview or request for clarification of EOI (as determined by Panel).

May to June 2019

4. Applicants are notified of outcome of Council’s evaluation. Shortlisted applicant is subject to Council undertaking the required statutory requirements under the Local Government Act 1989.

May to June 2019

5. Negotiations If required, negotiations to occur with shortlisted applicant.

May to June 2019

6. Report to Council. A report is presented to Council at a monthly Council meeting to seek endorsement to commence a 28 day public notice period.

June to July 2019

7. Public notice period. A 28 day public notice period is required under the Local Government Act 1989 which will include notice in a local paper and on Council’s website.

July to August 2019

8. Council approval of agreed provider. If any submissions are received during the public notice period, submitters have a right to be heard by Council. A second Council report will be presented to Council to make a decision as to whether or not to enter into a lease with the shortlisted applicant (taking into consideration submissions from the public).

September to October 2019

9. Lease execution.

October to November 2019

Lodgement of Expression of Interest

Expressions of interest will be received only until Wednesday 8 May at 2:00PM.

Expressions of interest must be emailed or delivered to Lisa Bzovy prior to the above date.

Phone: 9688 0155 Email: lisa.bzovy@maribyrnong.vic.gov.au

Expression of Interest – Schedule

Applicant’s Details

ABN

ACN

Registered Name

Business (Trading) Name (if applicable)

Business Name

Registration Number

Date Established

Business Type

Registered Office Address

Principle place of business

Telephone Number

Website Address

General Email Address

Key Contact Details

Contact Person Name

Position Title

Address

Telephone Number

Mobile Number

Email Address

Mandatory Criteria

Expression of interest mandatory criteria comprise the following:

1. Insurance Applicants must provide copies of required certificates of currency to verify existence of insurance policies.

2. OH&S Applicants must provide copies of relevant work cover certificate of currency, evidence and systems to verify existence of the OH&S system and/or policy.

3. Child safe organisation

Applicants must provide evidence of compliance with the child safe standards.

Organisational Profile

What type of business / legal entity is the applicant (indicate below)

Company limited by shares Other Body Corporate Individual Partnership Trustee of a Trust

If a partnership, provide name and address of partners

Name of partners

If the application is submitted by the applicant in its capacity as the trustee of a trust, provide the full names of trust and the trustee of the trust, as well as a copy of the trust deed

Trust name

Name of trustee of trust

How many years has the applicant been in business under its present business name?

Has the applicant been in business using any other names whilst working in the Early Years Sector? If so, please state

In what other type of business has the applicant a financial interest?

Referees

Referee checks are undertaken in evaluating applicants. It is important that referees are able to be contacted during normal business hours on the telephone number supplied.

Name Position

Organisation Telephone Number

Name Position

Organisation Telephone Number

Name Position

Organisation Telephone Number

Statement of Conflict

The Applicant confirms that it has no conflicts in connection with this application and has nothing to declare.

Yes No

If ‘No’, the Applicant is to complete below.

If there is a conflict in connection with this application, the applicant must disclose it below, together with the strategy it has in place to manage it.

Statement of Threatened or Pending Litigation

Does the applicant have any threatened or pending litigation, claims, undischarged judgement or orders against it?

Yes No

If the answer is ‘Yes’, the applicant must provide a statement, on company letterhead and duly authorised by its legal representative, that provides the particulars of any threatened or pending litigation, claims, undischarged judgements or orders. This Statement of Threatened or Pending Litigation must be attached to the applicant’s response to this application.

Financial Viability (Weighted Criteria)

The Applicant must demonstrate its accounting / financial controls and financial strengths.

Bank or Financial Institution Name

Bank or Financial Institution Branch

Bank or Financial Institution Account Name

Bank or Financial Institution Account Address

Bank or Financial Institution Phone Number

Particulars of Accountant.

Name

Address

Phone Number

Are officers of the Maribyrnong City Council authorised to seek details from the above bankers or accountants if so required?

Yes No

Has the Applicant or any organisation managed and / or controlled by the applicant or directors of the applicant, in the last five years been placed in administration, been placed in liquidation, entered into any composition with creditors, had a mortgage or other creditor take possession of any of its assets, had a receiver or receiver and manager appointed with respect to it or otherwise become insolvent?

Yes No

If ‘Yes”, please provide details below

Has the Applicant or any organisation similarly managed or controlled ever failed in the past five years to complete a contract, had a contract partially or fully taken over or had a contract varied to delete substantial work to overcome poor performance under the contract?

Yes No

If ‘Yes’, please provide details below

Council may request financial information from the Applicant or undertake independent searches which may include (but not limited to); Financial statements for last 3 (three) years, such as a balance sheet, profit and loss statement, statement of cash flows, notes to the financial statements, independent auditors report (or accountant’s report).

Details of any information that will assist in an understanding of the financial position.

Lease Terms Lease Term Offered 5 years

Rental Offer (to be completed by applicant)

____________ Per annum (plus GST)

Current Insurance Certificates (Mandatory)

Please provide detail of insurance coverage as required in the table below. Please also submit as an attachment current certificates of currency for the insurances detailed below.

Public Liability Insurance Minimum Insurance Amount Required $20,000,000

Name of Insurer

Insured Amount (level of cover)

Policy Number

Policy Expiration

Copy of Certificate of Currency Attached? Yes No

Relevant Experience (Weighted Criteria)

Relevant Experience

Applicants must provide detailed information to demonstrate past experience and capability in operating an Early Childhood and Education Service with comparable use of the Braybrook Early Learning Centre.

Please attach this information as a separate document.

Summary of staff and relevant experience

Applicants are required to provide a summary of staff and relevant experience.

Please attach this information as a separate document.

Attach a diagram of your business structure / team structure.

Details of Proposal for the Site (Weighted Criteria)

Proposal for the Site

Applicants are required to detail their proposal for the site and provide details of their plan and past experience in transitioning into being a new operator for an existing service. Please attach this information as a separate document.

Social and Economic Contribution to the City of Maribyrnong (Weighted Criteria)

Applicants are required to demonstrate evidence of commitment or willingness to commit to any social, community and economic benefits to the City of Maribyrnong community. Please attach this information as a separate document.