Exiting the COVID-19 Lockdown - ACMA · 2.8 Social Distancing on the Shop Floor / wash-rooms /...

Preparing to exit COVID-19 lockdown

Exiting the COVID-19 Lockdown

- Guidelines for Preparing for Safe & Sustainable restart


Foreword by President ACMA

The outbreak of COVID-19 and the ensuing lockdown has brought businesses and manufacturing to astandstill. The automotive industry is highly process driven and has a proven track record of followingstringent Safety and Quality practices. I, therefore, strongly believe that the sector will be able toadhere to all prescribed norms of social distancing and other government guidelines and offer a safe &secure operating environment to our associates and employees, once the lockdown is lifted.

We, at ACMA have prepared a detailed set of guidelines, which is a collation of best practices, pooledfrom our members, as also from other industries. These also include guidelines from other countriesthat have exited the lockdown ahead of us or have managed to sustain manufacturing operationsdespite lockdown by putting in place stringent safety measures.

The ACMA guidelines pictorially explain necessary precautions to be taken from end to end - startingfrom your home, commuting to work-place, functioning at your assigned place of work and commutingback to your home. I urge all of you to observe the prescribed protective measures.

We will communicate to you, from time to time any other guidelines, as deemed necessary, foroperating under distinct conditions and for managing with available resources.

Lastly, do please download the Aarogya Setu App (Google / Apple)to support our Government in ourcollective fight against the COVID-19 pandemic.

I pray for your safety and good health. Let us all join hands to fight COVID-19 and ensure an inclusivegrowth for all.

Deepak Jain

2

https://play.google.com/store/apps/details?id=nic.goi.aarogyasetu&hl=en_IN

https://apps.apple.com/in/app/aarogyasetu/id1505825357


1. Role of Management

2. What Precautions need to be taken

for the safety of all employees

3


4

• Create Emergency Response Group

• HR Team(s) to regularly communicate and monitor all

employees, associates, including contractual employees

and their Supervisors

• Ensure basic needs of employee are taken care, they feel

safe & secure coming to work

• Train select employees for Fumigation & Sanitization

methods before starting

1. Role of Management


5

Note :

• Precautionary measures have beensuggested considering all types ofcompanies. However, each companymay modify the suggested guidelines asappropriate.

• PPE equipment, Chemicals forfumigation/disinfection, disinfection-tunnels etc. should be used taking intoaccount the Central/State guidelines forthese.

2. Precautions to be taken for the Safety

of all stake-holders


6

2.1 Fumigation to be carried out of plants, offices, canteen before starting operations and as and when needed (Preferably by in-house trained teams)


7

2.2 Ensure availability and use of cloth masks by all employees

• Three nos. of double cloth masks for each employee • so that they can wash daily.

• These can be stitched by local people.

• Mandatory for all employees to wear it.


8

2.3 PPEs

Canteen staff Security guards Drivers

https://www.google.com/url?sa=i&url=https%3A%2F%2Fwww.shutterstock.com%2Fsearch%2Fx&psig=AOvVaw3QcDjQIGdq78cRE1C7bNzP&ust=1584603141122000&source=images&cd=vfe&ved=0CAIQjRxqFwoTCKi3_ezAo-gCFQAAAAAdAAAAABAD



9

2.4 Thermal temperature checking

• Before boarding company transport

• At security gate or entering the Office /Plant

• Before entering canteen

• Going / coming from outside

Do not allow employees with symptoms to board transport / enter office


10

2.5 Fumigation of employees’ clothes while entering / leaving plant/ offices


11

2.6 Hand sanitization compulsory for all at Entry Gates as also at various prime locations

• Provide good quality sanitisers

• Create big size displays, preferable visual, for communication for various precautions.

• Make use of Audio announcements for sanitization/washing hands regularly.


12

2.7 Staircase and Lift discipline

• Ensure social distancing while walking , using staircases / Lifts


13

2.8 Social Distancing on the Shop Floor / wash-rooms / Canteen and other areas where large number of employees assemble regularly


14

2.9 Canteen and Tea-Times to be staggered to maintain Social Distancing

Staggered Lunch Timeswith 15 minutes break

Area Time

Shop A 1130-1150

Shop B 1205-1225

Shop C 1240-1300

Offices 1315-1335

When eating , only sit in the same

direction, not face-to-face.

Office staff to eat at their seats/work

stations.




15

2.10 Shop Floor in-change to conduct daily meetings before starting production to explain ’Do’s and Don’ts” .


16

2.11 Canteen plates, spoons, cups to be sterilized with boiling water

If canteen is outsourced / cooking being done outside, depute one person to audit the kitchen

• Avoid tables in Canteen, keep only chairs

• Use training rooms/other areas as canteen


17

2.12 Educate people for not to talk while working / Lunch

• Display banners for avoiding talking

• Use visuals/graphics for better communication


18

2.13 Serve hot food always, avoid cold items/salads etc

Allow employees to carry home food





19

2.13-A Serve hot food always, avoid cold items/salads etc

Courtesy : TOYOTA


20

2.14 Fumigation of all incoming vehicles and materials – same for outgoing material and vehicles


21

2.15 Do not allow visitors / restrict as much as possible. Meeting should be done through Conference/Virtual Calls only

Promote virtual meetings

Restrict VISITORS


22

2.16 Only essential employees be allowed to come to work, rest can work from home.

• People operating machines • People Handling Materials• Maintenance people

• Office staff





23

2.17 Start preparing strategies to work on rotational basis.

Rotate people to develop multi-skills


24

2.18 Make sure all Employees install and activate Aarogya Setu App

Guide employees for using Aarogya Setu AAP (Google / Apple)

https://play.google.com/store/apps/details?id=nic.goi.aarogyasetu&hl=en_IN

https://apps.apple.com/in/app/aarogyasetu/id1505825357


25

2.19 Travel history & Past history of the employees to be maintained.

• Collect travel history from employees and their immediate family• 48 hours of monitoring to be done on those who travelled from out station

localities • Do not ask employees from areas sealed by Central/State Governments to

report to work till sealing is lifted


26

2.20 Stagger the shift / night shift / Office working

Suggested shift Timings with ONE HOUR gap*

Area Time

Shift A 0700-1500

Shift B 1500-0000

Shift C 0000-0700

Offices 0930-1730

Try to distribute Office staff in 2 shifts for ensuring social distancing ( If required )

Area Time

Shift A 0700-1500

Shift B 1600-0000

Shift C 0100-0600

Offices 0930-1730

Current Shift Timings

* Kindly refer latest Govt. Guidelines for this




27

2.21 Mapping of Changing rooms department wise

If possible, avoid use of changing rooms for few months




28

2.22 Avoid biometric attendance for next 3 months




29

2.23 Designated War Room

• Create war rooms which will have all information and accessibly

• Continuously man this room with trained people


30

2.24 Helpline/War Room numbers to be displayed on the shop floors / office / entrances


31

2.25 Multiple Counters could be used while facilitating entry of work-force inside the facilities / Canteen or parking areas

Use Multiple counters instead of One

Sufficient gaps at Parking


32

2.26 Engineering department could consider re-designing of Lines & could ensure multi machines operations by minimum number of work-force

Use partitions between 2 people or ensure 6 feet gap




33

2.27 Maintenance of ETP/STP Plants / Coolants

Ensure proper cleanliness and hygiene


34

2.28 Disinfectant such as Sodium hypochlorite for clothes and Ethyl Alcohol for disinfecting plant and machinery could be used

For disinfecting Plant & Machinery For disinfecting clothes

NOTE : USE AS ADVISED, Check with Government/Certified agencies


35

2.29 Avoid touching by hands- areas / gadgets .





36

2.30 When to wash hands with Soap

• Before and after document transfer

• After coughing or sneezing

• Before, during and after food preparation

• Before lunch /dinner

• After going to the toilet

• When the hands are dirty

• After contact with others

• After going out and coming back


37

2.31 Separate dust bins for collecting used masks /hand -loves


38

2.32 Disinfect landline telephones frequently – minimum twice a day with 75% ethyl alcohol


39

2.33 Clean and Disinfect AC Filters / or replace them


40

2.34 Preventative Material Inventory

• Confirm company has adequate supply of

soaps, disinfectants, hand sanitizers, paper

towels, etc.

• Confirm stock of face masks, face shields,

gloves, and glasses on-site; order with lead

time

• Keep ‘non-touch’ thermometers on-site for

employee screening


41

2.35 Regularly Disinfect items on Shop floors / Offices

• Tools

• Workstations and equipment

• Screens on Plant Floors

• Restrooms

• Cafeteria

• Lockers

• Common surface areas

• Computer screens and keyboards

• Work cell common surfaces

• Vending machines


42

2.36 Office work should be organized to ensure social distancing

• Distancing to keep separation of employees between 1 to 2 meters (3 to 6 feet) as

a minimum.

• Avoid face to face desk layouts.




43

2.37 Trainings on Re-starting day to all, Make use of videos/Graphics

• Provide trainings on various

- protocols like social distancing

- Use of PPEs

- Washing hands

- Seating etiquettes

- Various precautions

- Symptoms reporting

And all relevant topics for current

situation .


44

2.38 Ensure every employee wears mask and carries a bottle of sanitizer at all times


45

2.39 Restrict entry of unauthorized food delivery/parcels, personal consignments. Only those from designated official supply chain partners to be received at material / assigned gate .


46

2.40 Restrict entry, Strictly no hand shake and physical contact.




47

2.41 Maximum natural ventilation and restrict usage of AC.




48

Train maximum people through webinars / telecons

2.42 Extend support o your suppliers and their suppliers by sharing this document.


49

2.43 Usage norms of toilets (Specially Gents Toilet) - Alternate urinal should be used and the one in middle should be red crossed on the floor/wall

Courtesy : TOYOTA


50

Usage of taps for washing hands - Alternate taps to be used (Sensor taps should be there to avoid touch points)

2.44 Usage of wash Basin - Alternate washbasins should be used, and

the one in middle should be red crossed either on the floor or on the

wall










51

Avoid hard copies - Promote e learning / e reading

2.45 Discontinue of Newspapers & Magazines in the work premises (E Learning to be promoted)




52

Convert hard documents approval system to online approval systems

2.46 e- Approvals should be promoted rather than movement of papers from 3-4 people (Idea is to avoid touch points)


53

2.47 Advice people to bring own water bottles and re fill water themselves as per requirement


54

2.48 Stop keeping towels in washrooms/near wash basins (Should be replaced by paper napkins)




55

Courtesy : TOYOTA

2.49 Diagonally seating arrangements


56

2.50 Alternate seating in Bus

Courtesy : TOYOTA


57

2.51 Alternate seating in Car

Courtesy : TOYOTA


58

2.52 Two wheeler - Only One person




59

Exiting the COVID-19 Lockdown - ACMA · 2.8 Social Distancing on the Shop Floor / wash-rooms /...

Documents

Transcript of Exiting the COVID-19 Lockdown - ACMA · 2.8 Social Distancing on the Shop Floor / wash-rooms /...