Exhibitors’ Information & Order BookKol... · Exhibitors’ Information & Order Book Contents...
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Exhibitors’ Information & Order BookContents Page
A. Useful Show Information Venue details, Opening hours, Show Secretariat / Organiser, 2 - 3 contact persons, Freight forwader etc.
B. Exhibition Hall Specifications 4 - 6
C. Record of Orders & Order Forms (Forms 1 to 4) 7 - 14
D. Awards Programme & Forms 15 - 20 (Forms 6A to 6E)
E. Final Checklist & Show Implementation 21 - 22
24, 25, 26 July 2015HITEX Exhibition Centre, Near Hitech City
Hyderabad
31 July, 1, 2, August 2015Netaji Indoor Stadium & Khudiram Anushilan Kendra
Kolkata
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H y d e r a b a d
a. THe eXHIbITION Travel and Tourism Fair (TTF)
A1. VENUE Hyderabad International Trade Expositions Limited FirstFloor,TradeFairOfficeBuilding,HITEXExhibitionCentre IzzatNagar,Hyderabad-500084,Telangana,India Tel:+914023112121/22/23Fax:+914023112124E-mail:[email protected] Contact: Satya Shekar,ManagerMaintainance,[email protected]. Tel : (91) (40) 23112121 / 22 / 23
A2. HOURS & DATES Thursday 23July 16:00-20:00hrs Registration&Boothset-up
Friday 24July 08:00-10:00hrs Registration&Boothset-up 11:30hrs Inauguration 11:30 - 19:00 hrs Travel Trade
Saturday 25July 11:00-14:00hrs TravelTrade 14.00 - 19.00 hrs Open for all
Sunday 26July 11:00-19:00hrs Openforall 19:00-20:00hrs Dismantlingofbooths&removalofexhibits
Participants will not be allowed to leave their stall before the official closing time everyday.
A3. Show Secretariat / Organiser Kolkata :25C/1BelvedereRoad,Alipur,Calcutta700027 Tel:(91)(33)40284028Fax:(91)(33)24790019 Hyderabad :No.9,R&DDefenceColony,Kakaguda,Secunderabad500015 Tel:(91)(40)27896149Fax:(91)(40)27896179 Mumbai :D-1,PlotNo.76,RSC6,MHADAS.V.P.Nagar,Andheri(W),Mumbai400053 Tel:(91)(22)26372883,26372895Fax:(91)(22)26372760 New Delhi :216A/1GautamNagar,GulmoharPark,NewDelhi110049 Tel:(91)(11)26866874,26866875Fax:(91)(11)26868073 Ahmedabad :RoomNo.204,EterniaComplex,BehindCityCenter,SwastikCrossRoad,CGRoad, Navrangpura,Ahmedabad380009Tel:(91)(79)26461217Telefax:(91)(79)26461214 Bangalore :2454,17th‘E’Cross,9thMain,GroundFloor,Banashankari,2ndStage Bangalore560070Tel:(91)(80)26761598Telefax:(91)(80)26761577 E-mail :[email protected] : www.ttfotm.com, www.fairfest.com Contact : R Mahesh-(91)9880676884 Kiran M-(91)9880600946
A4. Recommended Air Cargo BLUE DART EXPRESS LTD Web:www.bluedart.com TollFreeNo.18602331234
A5. Recommended Surface / Air Cargo GATI LTD. Web:www.gati.com TollFreeNo.18001804284
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K O L K a T a
a. THe eXHIbITION Travel and Tourism Fair (TTF)
A1. VENUE Netaji Indoor Stadium & Khudiram Anushilan Kendra AucklandRoad,Kolkata700021
A2. HOURS & DATES Thursday 30July 16:00-20:00hrs Registration&Boothset-up
Friday 31July 08:00-10:00hrs Registration&Boothset-up 11:30hrs Inauguration 11:30-19:00hrs Tradeonly
Saturday 1August 10:30-14:00hrs Tradeonly 14:00 - 19:00 hrs Open for all
Sunday 2August 10:30-19:00hrs Openforall 19:00-20:00hrs Dismantlingofbooths&removalofexhibits
Participants will not be allowed to leave their stall before the official closing time everyday.
The Hall will not be open overnight for booth construction / set-up, due to security considerations.
A3. Show Secretariat / Organiser Kolkata :25C/1BelvedereRoad,Alipur,Calcutta700027 Tel:(91)(33)40284028Fax:(91)(33)24790019 Hyderabad :No.9,R&DDefenceColony,Kakaguda,Secunderabad500015 Tel:(91)(40)27896149Fax:(91)(40)27896179 Mumbai :D-1,PlotNo.76,RSC6,MHADAS.V.P.Nagar,Andheri(W),Mumbai400053 Tel:(91)(22)26372883,26372895Fax:(91)(22)26372760 New Delhi :216A/1GautamNagar,GulmoharPark,NewDelhi110049 Tel:(91)(11)26866874,26866875Fax:(91)(11)26868073 Ahmedabad :RoomNo.204,EterniaComplex,BehindCityCenter,SwastikCrossRoad,CGRoad, Navrangpura,Ahmedabad380009Tel:(91)(79)26461217Telefax:(91)(79)26461214 Bangalore :2454,17th‘E’Cross,9thMain,GroundFloor,Banashankari,2ndStage Bangalore560070Tel:(91)(80)26761598Telefax:(91)(80)26761577 E-mail :[email protected] : www.ttfotm.com, www.fairfest.com Contact : Shiv Shankar Dutta-(91)9800578692 Shreyas Jain-(91)9930948007
A4. Recommended Air Cargo BLUE DART EXPRESS LTD Web:www.bluedart.com TollFreeNo.18602331234
A5. Recommended Surface / Air Cargo GATI LTD. Web:www.gati.com TollFreeNo.18001804284
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B. EXHIBITION HALL
B1. CONSTRUCTION OF BOOTH
Exhibitorsmustensurethatallpartsoftheirworkareselfsupportingandsecure.
Hyderabad : Exhibitorswhohaveorderedbarespacemaybeginbuildingtheirbooths12:00 hours on 23 July and all workshouldbecompletedby10:00hoursonthefollowingday.Thehallshallbeopenovernightforconstruction.
Kolkata : Exhibitorswhohaveorderedbarespacemaybeginbuildingtheirbooths14:00 hours on 30 July and allworkshouldbecompletedby10:00hoursonthefollowingday.The Hall will not be open overnight for booth construction / set-up, due to security considerations.
B2. MOVE IN OF EXHIBITS
Hyderabad : Exhibitorswhohaveorderedspaceandshellmaymoveintheirexhibitsfrom16:00 hours on 23 July andallworkshouldbecompletedby10:00hoursonthefollowingday.
Kolkata : Exhibitorswhohaveorderedspaceandshellmaymoveintheirexhibitsfrom17:00 hours on 30 July andallworkshouldbecompletedby10:00hoursonthefollowingday.
Exhibitorsmustarrangeforanauthorisedrepresentativetobepresentatthesitetoreceiveandpositiongoodsastheorganiserisunabletoacceptdelivery.
The Hall will not be open overnight for booth construction / set-up, due to security considerations.
B3. DISMANTLING AND REMOVAL OF EXHIBITS
Hyderabad : Exhibitsmustbemovedbetween19:00hoursand20:00hoursonSunday, 26 July, 2015. Dismantling of booths is prohibited before the close of the exhibition.
Kolkata : Exhibitsmustbemovedbetween19:00hoursand20:00hoursonSunday, 2 August 2015.Dismantling of booths is prohibited before the close of the exhibition.
Removal,deliveryor replenishmentof stockmayonlybecarriedoutbefore theopeninghoursof theexhibitioninthemorningorafterclosingtimeintheevening.Iftheremovalofanyvaluableitemordisplayfromthehallisnecessary,ExhibitorsmustobtainpermissionfromtheOrganiser.
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note:1. No nailing, stickers or painting allowed on aluminium frames.2. No nailing or painting allowed on panels.3. Double-sided tape, stickers, placed by Exhibitors on panels must be removed by Exhibitors at the end of the exhibition.4. Exhibitors can request for coloured panels at extra cost from the Official Contractor. This is subject to availability
I. STANDARD SHELL SCHEME BOOTH INCLUDES
TheOfficialContractorswillprovidethefollowingitemsforeachshellschemebooth(2mx2m)/(3mx2m)and(3mx3m)
Fascia : Blue /Red /White backgroundwithExhibitor’s name inEnglish (max. 25 letters ) using white/Bluecutoutlettering.
Wall Panelling :Threesidewalls(whitelaminatedpanels)heldbyprefabricatedaluminium system.Inthecaseofcornerboothsitwillbetwosidewallsandtwofasciaboards.
Kiosk Mini Booth Standard Booth (2mx2m) (3mx2m) (3mx3m)
Furniture : a. One information counter a. One information counter a. One information counter b.Twochairs b.Twochairs b.Twochairs c.Onewastepaperbasket c.Onewastepaper basket c.Onewastepaperbasket
Lighting : TwoSpot-lights(60W) ThreeSpot-lights(60W) FourSpot-lights(60W)
Power: 1Powersocket(5Amp) 1Powersocket(5Amp) 1Powersocket(5Amp)
II. ADDITIONAL RENTAL FURNITURE & ELECTRICAL FITTINGS
InadditiontoitemsprovidedinthebasicStandardShellSchemeBooth,Exhibitorsmayrequireadditionalfurniture/electricalitemswhichcanbesuppliedonarentalbasisbytheOfficialContractor.PleasecompletetheattachedForm2andreturntotheOrganiserbythedeadlinegiven.
B4. STANDARD SHELL SCHEME BOOTH
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3m x 3mBooth Plan
3m x 3mStandard Booth
3m x 2mMini Booth
2m x 2mKiosk
3 m
3 m
Chair
Spot Light
Table
3 m
2 m
Chair
Spot Light
Table
2 m
2 mChair
Spot Light
Table
Plug Point
Plug Point
Plug Point
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B5. EXHIBITOR SOUND LEVEL
TTFmaintainsan80decibelsoundlevelforallexhibitors.Thislevelhasbeenidentifiedasbeingasafelevelfortradeshowdemonstrations.ToensureasuccessfulTradeShowforallexhibitingcompaniesandtheirguests,FairfestMedia,asShowManagement,reservestherighttocloselymonitorsoundusageand,wherenecessary,restrictandpossiblyeliminatethemusicandotheraudiodemonstrationsinanexhibitor’sboothatitsdiscretion.ShowManagement’sactionscaninclude,butarenotlimitedto,reviewingandadjustingallsoundsystemandloud-speakerplacementswithinanexhibit,restrictingsoundlevelswithinabooth,andrestrictingdemonstrationswithinabooth.
B6. CAUTIONARY NOTE:
Please Go Through The Following Rules Carefully.Not Adhering To The Rules, Will Attract penalties.
• Common wall should not exceed 8 feet height
• Approval of plan and elevation of the booth design is required to be taken from organizers by submitting the same 10 days prior to the show.
• Stalls constructed in contravention of the rules or not as per approved drawing are liable to be dismantled, and, in addition, will attract penalties
• No Welding Or Cutting That May Be Flammable Or Sawing Is Allowed Inside The Hall
• Do Not Draw Extra Electricity Load Without Written Approval From The Organizers
• Do Not Encroach In The Passages Inside The Hall (Beyond Your Booth Periphery)
• No Parking Inside Netaji Indoor Stadium & Khudiram Anushilan Kendra
• No Storage Of Materials Behind The Octonorm Panels / Booth
• No Blocking The Emergency Exits In Any Way
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C. RECORD OF ORDERS
(Put a 3 ifsubmitted) Amount LastDateofSubmission Rs/US$ Hyderabad Kolkata
FORM1 RegistrationofoutsideContractor 20.07.2015 20.07.2015
FORM2 FasciaBoard/Furniture/Electrical 20.07.2015 20.07.2015
FORM3 TemporaryStaff 20.07.2015 20.07.2015
FORM4 PreferredCustomerPass NA 20.07.2015 20.07.2015
FORM5 AwardForms NA 17.07.2015 24.07.2015
Totalpaymentcommitted:
Date : _________________________
Note: 1) PricesarequotedinIndianRupees(INR),CurrentrateofUS$1=INR64 approximately.
2) Exhibitorsareadvisedtomakepaymenttoanddealdirectlywithindividual suppliers/contractors concerned.
3) Thisisforyourrecord.Pleaseretainitforfuturereference.
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5H y d e r a b a d
FORM 1
Fax or Mail To : Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149 Telefax:(91)(40)27896179 E-mail : [email protected]
aPPLICaTION FOr OuTsIde CONTraCTOr - daMaGe & PerFOrMaNCe bONd(PleasefillinthisformifyouplantoengageyourowncontractorinsteadoftheOfficialContractorforanyboothdesign,decorationorconstructionwork.)
Exhibitor’sName Sq.mtr.booked
ThisupperportionoftheapplicationformshouldbecompletedbythecontractorappointedbytheindividualExhibitor,andmustbeaccompaniedbyademanddraft(issuedbythecontractor)madepayableto“FairfestMediaLtd.”whichwillbeheldagainstpossibledamagestotheExhibitionHall,and/orthedisposalofextrawasteleftonsiteaftertheevent(ifany).
BOOTH HEIGHT LIMIT : Themaximumheightofconstruction inHyderabad is12feet forbarespaceonlybooths(including platform height)
Damage & Performance Bond(1) ADamage&PerformanceBondofINR25,000forboothsbelow100sqmorINR50,000forboothsabove100sqmmustbepaidincashorbydemanddraftbytheboothcontractortotheOrganiserswhentheyregisterattheexhibitionsiteforboothpossession.Thiswillbeheldagainstdamagestothevenue,and/orthedisposalofboothconstructionwastelefton-siteaftertheevent.Anybreachoftheorganisers/venue’sregulationsmayalsocausethedeposittobeforfeited.(2) Itistheindividualboothcontractor’sresponsibilitytoremoveallpackingandwastematerialsfromtheexhibitionhallduringbothmove-inandmove-out.Garbage&wastematerialsfromdecorationworkmustnotbediscardedintotheaisles&mustbecleared.Allmaterialusedmustberemovedduringmove-outandthismustbedonesafely(nopushingoverhighpiecesofbooth,nosmashingofglasspanelsetc).FailuretocomplywillresultintheDamage&PerformanceBondbeingtotallyforfeited.(3) TheDamage&PerformanceBondwillberefundedbyshowingthereceiptaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamageorgarbagebeingrecordedbytheexhibitioncentremanagementandtheorganisers.(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the hall structures / venue, made by the exhibitor or their design & handling agencies’ staff during build-up, show days and dismantling time, from the Damage & Performance Bond paid by the exhibitor. Thisistoensurealltherules®ulationsareabidedbyandtocoveranydamagearisingdirectlyor indirectly frominfringement.This iswithoutprejudicetoanyadditionalclaimstheorganisersmayhaveontheexhibitorifthedamagesexceedthebondamount.Balanceamountifany,willbereturnedifnodamageisfound.OnreceiptofthisFormandthedepositpaymentCONTRACTORPASSESwillbeissued.OnlyholdersofCONTRACTORPASSESwillbeallowedaccesstothesite.PleasesupplyCONTRACTORPASSES:No.required:____________Thedepositwillberefundedaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamagebeingrecorded.Contractor’sName:_________________________________________________________________________Address : _________________________________________________________________________________ContactPerson:_________________________________Designation:_______________________________Tel:________________________________________________Fax:________________________________ Signee’sName:_____________________________________
Exhibitor’ssignature/companystamp Date:__________________________N.B.:ElectricalinstallationsmustbecarriedoutbytheOfficialContractoronly.
Approval of plan and elevation of the booth design is required to be taken from organizers by submitting the same 10 days prior to the show. Stalls constructed in contravention of the rules ( see point nos. B1 to B6 on page 4-6, specially the cautionary note) or not as per approved drawing, are liable to be dismantled, and, in addition, will attract penalties.
Please make copy for your own reference
Forofficialuse:Exhibitor:Received:
Return within 20 July 2015
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Fax or Mail To : Fairfest Media Ltd. 25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected]
aPPLICaTION FOr OuTsIde CONTraCTOr - daMaGe & PerFOrMaNCe bONd
(PleasefillinthisformifyouplantoengageyourowncontractorinsteadoftheOfficialContractorforanyboothdesign,decorationorconstructionwork.)
Exhibitor’sName Sq.mtr.booked
ThisupperportionoftheapplicationformshouldbecompletedbythecontractorappointedbytheindividualExhibitor,andmustbeaccompaniedbyademanddraft(issuedbythecontractor)madepayableto“FairfestMediaLtd.”whichwillbeheldagainstpossibledamagestotheExhibitionHall,and/orthedisposalofextrawasteleftonsiteaftertheevent(ifany).BOOTH HEIGHT LIMIT : ThemaximumheightofconstructioninKolkatais12feetforbarespaceonlybooths(includingplatform height)For booths in the outer periphery in Netaji Indoor Stadium, the maximum permissible height is 8 feetDamage & Performance Bond(1) ADamage&PerformanceBondofINR25,000forboothsbelow100sqmorINR50,000forboothsabove100sqmmustbepaidincashorbydemanddraftbytheboothcontractortotheOrganiserswhentheyregisterattheexhibitionsiteforboothpossession.Thiswillbeheldagainstdamagestothevenue,and/orthedisposalofboothconstructionwastelefton-siteaftertheevent.Anybreachoftheorganisers/venue’sregulationsmayalsocausethedeposittobeforfeited.(2) Itistheindividualboothcontractor’sresponsibilitytoremoveallpackingandwastematerialsfromtheexhibitionhallduringbothmove-inandmove-out.Garbage&wastematerialsfromdecorationworkmustnotbediscardedintotheaisles&mustbecleared.Allmaterialusedmustberemovedduringmove-outandthismustbedonesafely(nopushingoverhighpiecesofbooth,nosmashingofglasspanelsetc).FailuretocomplywillresultintheDamage&PerformanceBondbeingtotallyforfeited.(3) TheDamage&PerformanceBondwillberefundedbyshowingthereceiptaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamageorgarbagebeingrecordedbytheexhibitioncentremanagementandtheorganisers.(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the hall structures / venue, made by the exhibitor or their design & handling agencies’ staff during build-up, show days and dismantling time, from the Damage & Performance Bond paid by the exhibitor. Thisistoensurealltherules®ulationsareabidedbyandtocoveranydamagearisingdirectlyor indirectly frominfringement.This iswithoutprejudicetoanyadditionalclaimstheorganisersmayhaveontheexhibitorifthedamagesexceedthebondamount.Balanceamountifany,willbereturnedifnodamageisfound.OnreceiptofthisFormandthedepositpaymentCONTRACTORPASSESwillbeissued.OnlyholdersofCONTRACTORPASSESwillbeallowedaccesstothesite.PleasesupplyCONTRACTORPASSES:No.required:____________Thedepositwillberefundedaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamagebeingrecorded.Contractor’sName:_________________________________________________________________________Address : _________________________________________________________________________________ContactPerson:_________________________________Designation:_______________________________Tel:________________________________________________Fax:________________________________ Signee’sName:_____________________________________
Exhibitor’ssignature/companystamp Date:______________________________N.B.:ElectricalinstallationsmustbecarriedoutbytheOfficialContractoronly.
Approval of plan and elevation of the booth design is required to be taken from organizers by submitting the same 10 days prior to the show. Stalls constructed in contravention of the rules ( see point nos. B1 to B6 on page 4-6, specially the cautionary note) or not as per approved drawing, are liable to be dismantled, and, in addition, will attract penalties.
Please make copy for your own reference
K O L K a T aFORM 1
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Forofficialuse:Exhibitor:Received:
Return within 20 July 2015
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Order FOrM / INVOICe (FASCIA BOARD / FURNITURE / ELECTRICAL)
FASCIA BOARD :FasciaBoardasitshouldappear:(4"whitestickerletteringoncolouredfascia. Amaximumof25Englishlettering).
English Lettering :
FURNITURE : UnitCost(Rs.) Extranos.required* Amount(Rs.) Table 600+ ______________ __________ RoundTable 1500+ ______________ __________ Chair 150+ ______________ __________ Alteration of 1000+ ______________ __________ Vinyl-cutName on Fascia
Total Amount :
ELECTRICAL : UnitCost(Rs.) Extranos.required* Amount(Rs.)
Spotlights 200+ _________________ ___________ Plug Point (5/15A) 150+ _________________ ___________ LCDTV+DVD 1500+PerDay _________________ ___________ Service connection for pavilion / stalls 750+P/KW _________________ ___________
Total Amount :
Exhibitor:______________________________________________________________________________
ContactPerson:_________________________________________________________________________
Address : _______________________________________________________________________________
_______________________________________________________________________________________
Tel:_____________________________________________________Fax:_________________________
Signature : ______________________________________________________________________________
Note:Allpricesarecurrentandsubjecttochangewithoutpriornotice.
+ service tax extra @ 14%+ on spot requisitions will be subject to availability* over&abovethoseprovidedforeachStandardShellSchemeBoothonpage 5
Please make copy for your reference.
FORM 2
Forofficialuse:Exhibitor:Received:
Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149Telefax:(91)(40)27896179 E-mail : [email protected]
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Order FOrM / INVOICe (FASCIA BOARD / FURNITURE / ELECTRICAL)
FASCIA BOARD :FasciaBoardasitshouldappear:(4"whitestickerletteringoncolouredfascia. Amaximumof25Englishletterings).
English Letterings :
FURNITURE : UnitCost(Rs.) Extranos.required* Amount(Rs.) OctonormTable 600/- ______________ __________ Informationcounter 700+ ______________ __________ GlassTopRoundTable 1000+ ______________ __________ FoldingChair 150+ ______________ __________ CushionedChairs 300+ ______________ __________ Lockablecabinet 900+ ______________ __________ Lockabledoorinsystem 1500+ ______________ __________ Alteration of NameonFascia 1000+ ______________ __________
Total Amount :
ELECTRICAL : UnitCost(Rs.) Extranos.required* Amount(Rs.) Spotlights 200+ _________________ ___________ Plug Point (5/15A) 200+ _________________ ___________ LCDTV+DVD 1200+PerDay _________________ ___________ Service connection for pavilion / stalls 750+P/KW _________________ ___________
Total Amount :
Exhibitor:_______________________________________________________________________________
ContactPerson:__________________________________________________________________________
Address : _______________________________________________________________________________
________________________________________________________________________________________
Tel:______________________________________________________Fax:_________________________
Signature : _______________________________________________________________________________
Note:Allpricesarecurrentandsubjecttochangewithoutpriornotice.
+ service tax extra @ 14%+ on spot requisitions will be subject to availability* over&abovethoseprovidedforeachStandardShellSchemeBoothonpage 5
Please make copy for your reference.
FORM 2
Forofficialuse:Exhibitor:Received:
Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. 25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected]
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ForOfficialuse:Exhibitor:Received:
FORM 3
Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149Telefax:(91)(40)27896179
E-mail : [email protected]
T e M P O r a r y s T a F F
Temporarystaffmaybehiredthroughamanpoweragencyondailybasis.Ifyouarenotrequiringstaffthroughthewholeperiod,pleaseindicatethedatesthattemporarystaffwillbeneeded.
Werequire:
Service : Informationcounterpersonnel
(a)Dailyrateperperson : Rs.1500/-+
(b)Forthefollowingdates(July2015) 24 25 26 all3days
Put a 3 :
(c)Numberofpersonsrequiredontheabovedates:
(d)Totalamountpayable(@Rs.1500/-+perpersonperday) : Rs.
+ service tax extra @ 14%
EXHIBITOR'SAUTHORISATION
Company Name : ________________________________________________________________________
Company Address : ________________________________________________________________________
Tel : __________________________________________Fax : _____________________________________
Name : ___________________________________Designation : ___________________________________
Signature : __________________________________________________ Date : ______________________
P l e a s e m a k e c o p y f o r y o u r r e f e r e n c e .
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ForOfficialuse:Exhibitor:Received:
FORM 3
Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. 25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected]
T e M P O r a r y s T a F F
Temporarystaffmaybehiredthroughamanpoweragencyondailybasis.Ifyouarenotrequiringstaffthroughthewholeperiod,pleaseindicatethedatesthattemporarystaffwillbeneeded.
Werequire:
Service : Informationcounterpersonnel
(a)Dailyrateperperson : Rs.800/-+
(b)Forthefollowingdates(July-Aug2015) 311 2 all3days
Put a 3 :
(c)Numberofpersonsrequiredontheabovedates:
(d)Totalamountpayable(@Rs.800/-+perpersonperday) : Rs.
+ service tax extra @ 14%
EXHIBITOR'SAUTHORISATION
Company Name : ________________________________________________________________________
Company Address : ________________________________________________________________________
Tel : __________________________________________Fax : _____________________________________
Name : ___________________________________Designation : ___________________________________
Signature : __________________________________________________ Date : ______________________
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P r e F e r r e d C u s T O M e r P a s s
DeaDline : 20 JulY, 2015improve Your Response by Sending Free invitations to Your Most important Customers and Prospects !
ForOfficialuse:Exhibitor:Received:
FORM 4
Fax or Mail To : Fairfest Media Ltd.
25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected] or No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149Telefax:(91)(40)27896179
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P l e a s e m a k e c o p y f o r y o u r r e f e r e n c e .
DistributingPreferredCustomerPasseshasproventobeoneoftheeasiest,mosteffectivemethodsofincreasingboothtraffic-yetmanyexhibitorssimplydotokenmailingsorevenworse,don'tusethematall!AneffectivePreferredCustomerPasscampaignisthemostimportantsteptoexceedingyourgoalsatTTF.ResearchconductedbytheCenter for Exhibition Industry ResearchconfirmsthatexhibitorswhousePreferredCustomerPassesattractbetter,morequalifiedtrafficattheirboothsthanotherexhibitors.
YeS! i want to maximise my booth traffic at TTF with preferred Customer Passes
Please tick q Hyderabad q Kolkata
QuantityRequested:_________________________ DateOrdered:__________________________
Hyderabad _____Nos.(Freeofcost)Kolkata _____Nos.([email protected]/-perpass)
shiP Passes to :
Name:_________________________________________________________________________________
Company:______________________________________________________________________________
Address : _______________________________________________________________________________
_______________________________________________________________________________________
Tel:___________________________Fax:__________________E-mail:__________________________
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d. eXHIbITOr aWard PrOGraMMe
Deadlineforsubmissionis7daysbeforetheopeningday.
Dear participant :
ThankyouforparticipatinginTTFHyderabad/Kolkata.Thisyear’seventpromisestobearesoundingsuccessduetoyoursupport!
Entry forallawardsareon the followingfivepages.There isnoentry feebutentry forms must be completed and received 7 days before the opening of TTF. This is to ensure all entries receive proper consideration.FaxormailthecompletedformstoFairfest.Winnerswillbenotifiedattheexhibition(TTF).AlldecisionsmadebytheJudgingPanelarefinal.
Award Categories(alsoseeattachedEntryForms)
D1. BEST PRINT PROMOTIONAL MATERIAL (twocategories:NTOorTourOperator,Airline,CarRentalCompanyorHotel) - judgingcommitteewill judgeall categoriesofprintedmaterial includingposters, leaflets, brochures, pamphlets etc. as part of overall print campaign.Considerationwill bemadefordesignconcept/creativityaswellasprintquality.Promotionalmaterialmustbesubmittedwithcompletedentryform.
D2. MOST PROMISING NEW DESTINATION (twocategories: India, International) -Candidateswillprovidebriefdescriptionofnewdestinationonentryform.Considerationwillbemadeforconstructionofnew facilities, offerings of surrounding locale environment, and wealth of local features (entertainment or other).
D3. MOST INNOVATIVE PRODUCT -judgedwithrespecttoprovidinganoveralleducationalservice,whether educating visitors on an indigenous population/cultural heritage or promotion of local environmental awareness.
D4. MOST EXCLUSIVE LEISURE PRODUCT -targetedtoupscaleclientele,wherecostisnobounds.Judgedwithrespecttocomprehensivenessanduniquenessofoverallpackage.
D5. BEST VALUE LEISURE PRODUCT - product should be comprehensive butmaintain cost-effectivenessandbeintriguingtogeneralpopulance(nottargetedtoselectupscalemarket).
Inaddition,wehaveStallAwards.Theseawardsshallbejudgedonsite.Noentryformsarerequiredinadvance for these.
Thank you again for your time and participation. We look forward to seeing you at TTF.
Fairfest Media Ltd.
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FORM 5ADeadline : 7 days before opening of fair
AWARDS PROGRAMME
Please tick
q Hyderabad q Kolkata
besT PrINT PrOMOTIONaL MaTerIaL aWard
Details
Name of entrant : ________________________________________________________________________
Designation : ___________________________________________________________________________
Name of company : ______________________________________________________________________
Address : _______________________________________________________________________________
_____________________________________________________________________________________________
Telephone : ____________________________________________ Fax : ___________________________
Category(tickone)
q Govt.-Sector/NTO q Private Sector Participant
Rules and Procedures
1. PleaseattachthreecopiesofallprintandpromotionalmaterialyouwilluseatTTF (includingbrochures,posters,leaflets,pamphlets,etc.)
2. Pleaseattachseparateformoncompanyletterheadwhichdetailstargetaudience, objectivesofprintcampaign,resultsorexpectedresults.
3. Completedentryformsmustbereceivedbefore7daysofthefair:
TTF Awards Programme
Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected] 4. AlldecisionsmadebyJudgingPanelarefinal.
q3
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FORM 5BDeadline : 7 days before opening of fair
AWARDS PROGRAMME Please tick
q Hyderabad q Kolkata
MOsT PrOMIsING NeW desTINaTION aWard
Details
Name of entrant : ________________________________________________________________________
Designation : ___________________________________________________________________________
Name of company : ______________________________________________________________________
Address : _______________________________________________________________________________
_____________________________________________________________________________________________
Telephone : ____________________________________________ Fax : ___________________________
Region(tickone)
q India q International
Rules and Procedures
1. Pleaseattachseperateformoncompanyletterheadwhichgivesbriefdescriptionofnew destination onentryform.Detailsshouldinclude: - description of new facilities constructed, offerings of surrounding locale / environment and wealth of local features (entertainment or other). - targetmarket - statistics on tourism to the destination in recent years, as well as statistics on expected tourismtotheregionifavailable.
2. Completedentryformsmustbereceivedbefore7daysofthefair:
TTF Awards Programme
Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected] 3. AlldecisionsmadebyJudgingPanelarefinal.
q3
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FORM 5CDeadline : 7 days before opening of fair
AWARDS PROGRAMME Please tick
q Hyderabad q Kolkata
MOsT INNOVaTIVe PrOduCT aWard
Details
Name of entrant : ________________________________________________________________________
Designation : ___________________________________________________________________________
Name of company : ______________________________________________________________________
Address : _______________________________________________________________________________
_____________________________________________________________________________________________
Telephone : ____________________________________________ Fax : ___________________________
Rules and Procedures
1. Pleaseattachseperateformoncompanyletterheadwhichgivesbriefdescriptionofyourproduct and how it provides overall educational service, such as educating visitors on an indigenous population/cultural heritage or promotion of local environmental awareness. Details should include: - historicaldevelopmentofprogrammeorproject - sourceoffundingforprojectorprogramme - targetmarket - resultsachievedinincreasingawarenessofprogrammeorproject’scause
2. Completedentryformsmustbereceivedbefore7daysofthefair:
TTF Awards Programme
Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected] 3. AlldecisionsmadebyJudgingPanelarefinal.
q3
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FORM 5DDeadline : 7 days before opening of fair
AWARDS PROGRAMME Please tick
q Hyderabad q Kolkata
MOST EXCLUSIVE LEISURE PRODUCT AWARD
Details
Name of entrant : ________________________________________________________________________
Designation : ___________________________________________________________________________
Name of company : ______________________________________________________________________
Address : _______________________________________________________________________________
_____________________________________________________________________________________________
Telephone : ____________________________________________ Fax : ___________________________
Rules and Procedures
1. Pleaseattachseperateformoncompanyletterheadwhichdetails: - briefdescriptionofproduct - targetmarket(shouldbegearedtowardsupscale,selectmarket) - reasonswhythisproductoffersthemostcomprehensiveoruniquewaytoaccess destination Pleasealsoattachbrochures,pamphlets,orothersupportingdocumentationifavailable.
2. Completedentryformsmustbereceivedbefore7daysofthefair:
TTF Awards Programme
Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected]
3. AlldecisionsmadebyJudgingPanelarefinal.
q3
20
FORM 5EDeadline : 7 days before opening of fair
AWARDS PROGRAMME Please tick
q Hyderabad q Kolkata
BEST VALUE LEISURE PRODUCT AWARD
Details
Name of entrant : ________________________________________________________________________
Designation : ___________________________________________________________________________
Name of company : ______________________________________________________________________
Address : _______________________________________________________________________________
_____________________________________________________________________________________________
Telephone : ____________________________________________ Fax : ___________________________
Rules and Procedures
1. Pleaseattachseperateformoncompanyletterheadwhichdetails: - briefdescriptionofproduct - costofproducttovariousmarkets(productshouldbetargetedtolargemarket) - reasonswhythisproductisthebestvalueofitskind
Pleasealsoattachbrochures,pamphlets,orothersupportingdocumentationifavailable.
2. Completedentryformsmustbereceivedbefore7daysofthefair:
TTF Awards Programme
Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected] 3. AlldecisionsmadebyJudgingPanelarefinal.
q3
21
FINAL CHECKLIST
q Furnitureorderedforexhibitionboothand/ortradeshowcontractorhired?
q Hotelaccommodationandtravelbookingsmade?
q Informationalmaterialspreparedforthegeneralpublic?
q Businesscardsprinted?
q Howwillthepackagedmaterialbebroughttothebooth?
q Arrangementfortemporarystaffmade?
q Whatinvoicesarestilloutstanding?
SHOW IMPLEMENTATION
DuringTTFitisimportantthatyourstandpersonnelconverseprofessionallywithcustomers.Theseinteractionsmustbedocumentedproperlytocollectinformationforprofessionaltradeshowfollow-up.
1. Conversation with customers
• Everyopportunitytomakecontactispricelessandmustbeconvertedtodialoguewithagreatdealofattention and willingness.
• Evenseeminglydisinterestedcustomerspresentawindowofopportunityforfruitfulcommunication.
• Understandthevisitor’sbusyscheduleandcompressyoursalespitchaccordingly.
• Leaveroomforthevisitorstoexplore,insteadofoverwhelmingthemwithattention.
• Recognizetheinterestsofthevisitorandbuildyourconversationaroundit.
2. Documentation
Eachconversationformsthebasisforyourtradeshowfollow-upandhencemustbedocumentedbystandpersonnelwheneveravisitorshowskeeninterest.
• Whenabusinesscardisavailabledonotaskforinformationalreadymentionedthere.
• Onlybegintakingnotesafterashortwarm-upphrase.
• Becauseyournotesarenotsecret,allowthepersonconcernedtoseewhatyouwritedown.
• Usecopiesoftheenclosed“ConversationRecord”forevaluatingsignificantcontacts.
3. Follow-up
Innolaterthan10daysafterTTF,thefollowingactivitieswhenefficientlyhandleddirectlyinfluencethebusinessdecisionsofimportantcontacts:
• Thank-Youmailings
• Phonecallstoinitiatecontacts
• Businessproposals
• Liveuptothepromisesmade
We WiSH YOu SuCCeSS in THe uPCOMinG eVenTS&
HOPe YOu FinD THeSe GuiDelineS uSeFul
YOUR TTF TEAM
E. Final Checklist & Show Implementation
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Visitor'sName :____________________________________________________
Designation : ____________________________________________________
Company :____________________________________________________
Address : ____________________________________________________ _____________________________________________________ _____________________________________________________
PhoneNo. :____________________________________________________
q Business Card Attached?
CustomerCategory
q New q Old q Potential q Other
Interests :____________________________________________________ _____________________________________________________ _____________________________________________________
_____________________________________________________
Results :____________________________________________________ _____________________________________________________ ____________________________________________________
SpecialNote: _____________________________________________________ _____________________________________________________ _____________________________________________________
____________________________________________________
StaffMember:
Date :
Conversation Record