Exhibitor’s Manual...Welcome 04 Committees 05 General Information 06 Exhibition 07 Additional...

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1 www.aeer2013.com Congress of the Spanish Association for Respiratory Endoscopy and Interventional Pulmonology 19 - 20 April Exhibitor’s Manual

Transcript of Exhibitor’s Manual...Welcome 04 Committees 05 General Information 06 Exhibition 07 Additional...

Page 1: Exhibitor’s Manual...Welcome 04 Committees 05 General Information 06 Exhibition 07 Additional Sponsorship Opportunities 08 Exhibition and Sponsorship Form. 3 Welcome ... Dr. Jordi

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www.aeer2013.com

Congress of the Spanish Association for Respiratory Endoscopy and Interventional Pulmonology

19 - 20 April

Exhibitor’s Manual

Page 2: Exhibitor’s Manual...Welcome 04 Committees 05 General Information 06 Exhibition 07 Additional Sponsorship Opportunities 08 Exhibition and Sponsorship Form. 3 Welcome ... Dr. Jordi

Index

03 Welcome

04 Committees

05 General Information

06 Exhibition

07 Additional Sponsorship Opportunities

08 Exhibition and Sponsorship Form

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Welcome

Dear colleagues,

Next year, two important Congresses about pulmonology organized by two large scientific societies (ERS and

SEPAR) will take place in Barcelona. As you might expect the AEER too! That is why the approach chosen will be

mostly practical, due to there being significantly more workshops. In addition, we will have a different venue from last

year located next to Bellvitge Hospital where we will carry out clinical training on animals and corpses.

It will be a good opportunity to see the developments in respiratory endoscopy first hand as well as sharing the

knowledge and details of techniques that are carried out in other centers. I encourage you to participate actively in

the XIX Congress of the AEER. Lets start AEER Congress 2.0!

Antoni Rosell Pablo Díaz Jiménez

President of the XIX AEER Congress Honor President of the XIX AEER Congress

Congress of the Spanish Association for Respiratory Endoscopy and Interventional Pulmonology

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CommitteeOrganizing Committee

President Dr. Antoni Rosell

Bellvitge University Hospital, Barcelona

Ms. María José BautistaBellvitge University Hospital, Barcelona

Dr. Noelia CuberoBellvitge University Hospital, Barcelona

Ms. Meritxell de la HeraBellvitge University Hospital, Barcelona

Dr. Pablo DíazBellvitge University Hospital, Barcelona

Dr. Jordi DorcaBellvitge University Hospital, Barcelona

Ms. Ana Fábregas Bellvitge University Hospital, Barcelona

Ms. Encarnación GarcíaBellvitge University Hospital, Barcelona

Dr. Rosa LópezBellvitge University Hospital, Barcelona

Ms. María José MartínezBellvitge University Hospital, Barcelona

Dr. Maria Molina Bellvitge University Hospital, Barcelona

Dr. Juan MoyaBellvitge University Hospital, Barcelona

Ms. Montserrat Navarro Bellvitge University Hospital, Barcelona

Ms.. Laia Setó Bellvitge University Hospital, Barcelona

Dr. Rachid Tazi Bellvitge University Hospital, Barcelona

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General informationHeadquarters and dates:Hesperia Tower Hotel

19th and 20th April 2013

Exhibition dates:Friday 19th April from 08:00h to 19:00h

Saturday 20th April from 08:30h to 18:15h

Set up and dismantle: Set up: Thursday 18th April from 09:00h to 20:00h

Dismantle: Saturday 20th April from 18:15h

Terms and conditions:Rate

6sqm (3x2m) = 3.000€ +VAT (21%)

Rate include:

• Floor space of 6sqm (3x2m) (shell scheme not

included)

• 2 Exhibitor passes

• Inclusion of the Company logo in the Final Programme

Any other possible costs arising from modular booths,

such as electricity, furniture, etc. have to be requested

separately.

Cancellations: • From the organizers:

The Organizers may modify or cancel the exhibition if

unforeseen circumstances happen. In the event of a

cancellation, the Organizers will reimburse the exhibiting

company.

• From the exhibiting company:

In the event that the exhibiting company cancels its

participation in the Congress, the exhibiting company

must notify the Organizers in writing.

Reimbursement for cancellations:Before January 15th 2013 - 50% of the total amount.

After January 15th 2013 - no reimbursement will be

made.

Payment:50% of the total amount as a confirmation of the

reservation.

50% remaining will be paid before January 15th 2013.

If the exhibiting company does not observe these terms,

the Organizers may cancel the reserved space and rent

it to another exhibiting company without being obliged to

reimburse the deposit paid.

Confirmation of spaces:• Please send the Exhibition Form duly signed and

filled in with the bank transfer receipt to confirm the

reservation. Incomplete Exhibition Forms will not be

accepted.

• The 50% of the total amount will be requested as a

confirmation.

• The outstanding 50% will be paid before January 15th

2013.

The size and placement of modular stands and / or

open spaces may be amended or modified by security

or organizational reasons. Therefore, the Technical

Secretariat reserves the right to make such modifications

after consultation with those affected.

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Commercial Exhibition

Goods Entry

Ei�el

Sears

Pisa

PrivateEntrance to the Plenary Room

Foyer Auditorium

Access to the Auditorim

Liberty

Private

Petrona’s

Jim Mao

Access toRecepcion

Attendees Access

9 10

11 12

Booths Available

Booths Reserved1

3

2

5 6

7 8

4

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Additional Sponsorship Opportunities

Workshop: 2000 € Titles to be defined, please contact us for further information

Subject to approval by the Committee.-Title and speakers to be included in the Final Programme-Workshop advertisement to be included in the delegate bag.-Room’s rental fee and basic audiovisual equipment

Congress Bag: 3.500 € -Inclusion of the company logo in the Congress bags.

Notebook: 1.000 €- Inclusion of the company logo in the notebook included in the Congress bags.

Congress Lanyard: 800 €- Inclusion of the company logo in the badge lanyards.

Signage: 600 €- Inclusion of the company logo in the signage.

Congress Website: 1.800 € - Inclusion of the company logo in the Congress website where registrations, hotel accommodations and abstract submission are available.

Final Programme Sponsorship: 1.100 €- Inclusion of the company logo in the Final Programme.

Coffee-break Sponsorship (per day): 2.500 €- Inclusion of the company logo in the tables where coffee breaks will be served.

Lunch Sponsorship: 10.000€- Inclusion of the company logo in the tables where lunch will be served.

Congress dinner Sponsorship: 15.000€ - Inclusion of the company logo in the tables where

dinner will be served.

VAT not included

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Exhibition and Sposorship FormCompany: CIF:

Contact person:

Address:

City: Zip Code:

Telephone: Fax: Email:

Booth number

Subtotal 1: € + 21% VAT

1. Booth reservation

3. Payment options

Credit card: (Visa/ American Express /Mastercard/ Diners Club) Credit Card number Expiry date

Credit card holder:

I authorize to charge in my credit card the total amount stated in this form as payment for the requested services. In case the reservation is modified I authorize to consecuently charge the corresponding amount in my credit card.I accept the terms and conditions of the Exhibition. In case of payment with credit card, an extra charge of the 2% will be applied due to bank fees.

Name Signature Date

2. Sponsorship reservation

Collaboration:

Subtotal 2: € + 21% VAT

Total: € + 21% VAT

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Technical SecretariatBarceló Congresos

[email protected]