EXHIBITOR SERVICE MANUAL - cdn.ymaws.com

American Water Works Association NJ Section

Annual ConferenceBorgata Hotel Casino & Spa

August 31 - September 2, 2021

EXHIBITOR SERVICE MANUAL

Show Name: ShownameShow Dates: ShowdateShow Venue: ShowvenueDeadline to Receive Discount Pricing: Flowerdate

Show Name: American Water Works Association NJ Section Annual ConferenceShow Dates: August 31 - September 2, 2021Show Venue: Borgata Hotel Casino & SpaDeadline to Receive Discount Pricing: Tuesday, August 17, 2021

3089 English Creek Ave. - Egg Harbor Twp, NJ 08234 - 609.272.1600 - Fax: 609.272.1680 - [email protected]

GENERAL INFORMATIONQuick FactsCredit Card Authorization and Agreement FormCOVID-19 Cancellation PolicyLimits and LiabilitiesOnline Ordering Instructions

FURNITURE AND BOOTH DISPLAYSFurniture Rental Order FormAccessory Rental Order FormStandard Modular Exhibit RentalCounter OptionsPlexi Shields & Divider WallsCarpet Rental Order Form

FREIGHT SHIPPINGMaterial Handling InformationMaterial Handling Order FormShipping Labels

LABOR AND UTILITIESLabor Service FormSupervised Installation & Dismantle InformationForklift/RiggingEAC / Third Party Billing

OTHER SERVICESCleaning Service Order FormGraphics Order FormFloral Rental Order FormStorageUnion Jurisdiction & RulesLibertyCFSAV & Eletrical Order FormsLead Retrieval Forms




QUICK FACTS

EVENT SCHEDULE:Day Date Time

Exhibitor Move-In Tuesday August 31, 2021 10:00 AM - 4:00 PM

Preliminary Show Hours* TuesdayWednesdayThursday

August 31, 2021September 1, 2021 September 2, 2021

5:45 PM - 7:45 PM7:30 AM - 4:00 PM8:00 AM - 1:30 PM

Exhibitor Move-Out Thursday September 2, 2021 1:30 PM - 4:00 PM

* Show hours may shift slightly; please check AWWA NJ website (www.njawwa.org) for updates.

BOOTH PACKAGE:Each booth will be provided with:

8’ - backwall drape1 - 8’ x 30” skirted table2 - Side chairs1 - WastebasketID Sign

Exhibit Hall Carpet

Aisles will be carpeted inHotel Multi-Color

This facility is carpeted.

Exhibitors may order booth carpet/padding for specific color choices. Please see the Carpet Rental Order Form for pricing and options.

SHIPPING:Materials should be shipped to ARRIVE at our warehouse no later than: Thursday, August 26, 2021. Any shipments received more than 30-days prior to the move-in or after the deadline will incur additional charges. Please refer to the Material Handling Order Form for more details.

ADVANCE WAREHOUSE:American Water Works Association NJ Section Annual ConferenceExhibiting Company Name / Booth Numberc/o AEX Convention Services 3093 English Creek Avenue, Egg Harbor Township, NJ 08234

Warehouse Hours (Monday - Friday): 9:00 AM - 3:00 PM

DIRECT TO FACILITY:Borgata Hotel Casino & SpaAmerican Water Works Association NJ Section Annual ConferenceExhibiting Company Name / Booth Numberc/o AEX Convention Services One Borgata Way, Atlantic City, NJ 08401

Shipments will be received at the exhibit facility ONLY on: August 31, 2021 between 10:00 AM - 4:00 PM. Any shipments received outside these listed times will incur additional charges.

Move-Out Note: All carriers must check in no later than 3:00 PM on Thursday September 2, 2021 or freight will be shipped via the house carrier.

AEX Convention Services Customer ServicePhone: (609) 272-1600 / Fax: (609) 272-1680Email: [email protected]

Show ManagementAmerican Water Works Association NJ Section50 E. Ridgewood Avenue, PMB 183Ridgewood, New Jersey 07450Phone: (866) 436-1120




CREDIT CARD AUTHORIZATION AND AGREEMENT

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An Authorized Signature is required for orders to be processed

You and your organization agree to all terms and conditions on the front and back of all forms, including AEX Convention Services Limits & Liabilities and Terms & Conditions.

Authorized SignatureXSign Here

AMEX VISA MASTERCARD DISCOVER CHECK*

Card Number: Exp. Date:

*A credit card authorization is required to be held on file regardless of the method of payment selected.

Are you tax exempt for the state in which this event is held? Yes No

If yes, a tax exemption certificate is required to be submitted with this agreement.

By signing below, the Cardholder acknowledges receipt of goods and or services in the amount of such invoice and agrees to perform the obligations set forth in the Cardholder’s Agreement with the issuer. Refunds cannot be given after the close of the event on items or services ordered but not received. Orders cancelled for any reason will receive a 50% refund. No refund can be provided once installation begins. Accounts past due are subject to a monthly charge of 1.5% (annual rate 18%) and all costs of collections including reasonable attorneys’ fees. Rental items are only for the Exhibiting entity who has properly completed our rental forms and may not be sub-rented, “loaned” or given to other Exhibitors. If you do not need items rented or provided in a package, please contact AEX Convention Services for removal. Booth inventory is conducted daily and items not rented from AEX Convention Services will either be removed or charged to the Exhibiting company with improper possession.

PAYMENT INFORMATION• Checks will not be accepted at show site• All balances must be paid by the conclusion of the event.• For your convenience, we will use this authorization to pay for any additional amounts ordered by your representative for

services rendered for this event.• A final invoice will be prepared and can be requested by contacting Exhibitor Services.

Exhibiting Company Name Booth#

Cardholder Name (please print) Billing Address City, State, Zip

Cardholder Email Phone

Please complete the information requested below and return this Authorization Form with your order. This form is required to be on file to process any orders for service.

METHOD OF PAYMENT Personal Card Corporate Card

M M Y Y




COVID-19 CANCELLATION POLICY

Cancellation Policy Statement for Exhibitors onEvents Impacted by Coronavirus (COVID-19)

The impact of Coronavirus has been unlike anything our live event industry has ever experienced. We understand that our exhibitors are disappointed in the lost opportunity to connect with attendees and grow their business. Due to these unprecedented circumstances, AEX Convention Services has temporarily revised our policy to support our customers.

This policy will apply to events that cancel prior to AEX Convention Services’ commencement of moving in the event.

• We will offer 100% refunds on standard furniture and accessory rentals, standard carpet & padding, rental exhibits (non-custom), displays and counters (non-custom), and cleaning services. Custom-cut and plush carpet will be refunded at 70-100% based on the cancellation date.

• Custom rental exhibits will be refunded 50%-100% based on cancellation date and production status.

• We will charge for work performed for labor, material handling and transportation.

• Graphics (signage) and custom fabrication are refunded based on level of completion.

• All products/services not listed above will be charged per contracted terms.

The AEX Convention Services Customer Service Team will reach out to Exhibitors to assist with freight as well as answer any questions regarding orders. They will be able to assist on both cancelled and postponed shows.

FAQ’s - Frequently Asked Questions

1. How do I cancel my order? A. As soon as we are informed of a cancelled event, we will begin working through cancelling orders. You will be emailed a final invoice showing any applicable charges and/or credits.

2. If I just sent my order, will it be processed, and will my card be charged? A. If we have been notified by the event organizer that the event has cancelled, we will not process the order.

3. When will I get a refund? A. If a refund is due, payments made by credit card will be refunded immediately. Refunds for other payment types will be issued by our Accounts Receivable Department as soon as invoices are finalized.

4. Will I still be charged material handling for my shipment? A. Yes. Material Handling charges will apply and will be based on where your freight was shipped and if it has been taken to show site by the time of cancellation.

5. I already shipped my freight to the AEX Convention Services Advance Warehouse or the event. Can you send it back to me? A. Yes. With the shipment already in our possession, we can easily return your freight to the destination of your choice. Please contact us at [email protected] to make these arrangements.

AEX Convention Services reserves the right to modify this and other policies at any time.

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LIMITS AND LIABILITIES

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DEFINITIONS AND RESPONSIBILITIES: The Terms and Conditions set forth become a part of the contract between AEX Convention Services, LLC. (“AEX”) and the Exhibitor. Acceptance of said terms and conditions will be construed when any of the following conditions are met: (1) An Exhibitor’s materials are delivered to AEX Convention Services’ advance warehouse or to an event site; (2) The Authorization and Agreement Form is accepted or signed; (3) An order for labor, services and/or rental equipment is placed by the Exhibitor with AEX Convention Services; (4) Work is performed on behalf of Exhibitor by labor secured through AEX Convention Services. For purposes of this contract, the name “AEX Convention Services” shall be construed with the meaning of AEX Convention Services, LLC., DBA AEX Convention Services and its employees, directors, officers, agents, assigns, affiliates, and related entities including any subcontractors AEX Convention Services may hire. AEX Convention Services shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. AEX Convention Services does not assume responsibility for any acts of, or loss to, persons, parties and/or other contracting firms not under AEX Convention Services’ direct supervision and control.

PAYMENT TERMS: Full payment, including applicable tax, is due in advance or at event. All payments must be in U.S. funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional after deadline charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the event and remain the property of AEX Convention Services except where specifically identified as a sale. All rentals include delivery, installation, and removal from Exhibitor’s booth. In case of cancellation of any orders or services by Exhibitor, a one-hour “per person requested, per hour” charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time. A 100% pick-up fee will be applied to all on site exchanges or cancellations. If the event is canceled because of reasons beyond AEX Convention Services’ control, Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation. It is Exhibitor’s responsibility to advise AEX Convention Services of any problems with any orders, and to check the Exhibitor’s invoice for accuracy prior to the close of the show or event. If Exhibitor is exempt from payment of sales tax, AEX Convention Services requires an exemption certificate for the state in which the services are to be provided. Should there be any unpaid balance after the close of the event, terms will be net, due and payable upon receipt of invoice. Effective thirty (30) days after invoice date, any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law, or 1.5% per month (annual rate 18%), and future orders will be on a pre-paid basis only. These payment terms and conditions shall be governed by and construed in accordance with the laws of the State of New Jersey. In the event of any dispute between the Exhibitor and AEX Convention Services relative to any loss, damages, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due to AEX Convention Services for its services, as an offset against the amount of any alleged loss or damages. Any claim against AEX Convention Services shall be considered a separate transaction, and shall be resolved on its own merits. AEX Convention Services reserves the right to charge Exhibitor for the difference between the Exhibitor’s estimate of charges and the actual charges incurred by the Exhibitor, or for any charges that AEX Convention Services may be obligated to pay on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor’s credit card company for any reason, AEX Convention Services hereby provides notice that it reserves the right, and Exhibitor authorizes AEX Convention Services, to continue to attempt to secure payment through that or any other Exhibitor(s) credit card for as long as unpaid balances remain on Exhibitor’s account.

INDEMNIFICATION: Exhibitor agrees to indemnify and forever hold harmless AEX Convention Services and its employees, directors, officers, and agents from and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys' fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising out of contributed to by any of the following: (1) Exhibitor’s negligent supervision of any labor secured through AEX Convention Services, or the negligent supervision of such labor by any of Exhibitor’s employees, agents, representatives, customers, invitees and/or any Exhibitor Appointed Contractors (EAC); (2) Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of Exhibitor’s employees, agents, representatives,customers, invitees and/or any Exhibitor Appointed Contractors (EAC) at the show or exposition to which this Contract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of AEX Convention Services’ equipment. (3) Exhibitor’s violation of Federal, State, County of Local ordinances; (4) Exhibitor’s violation of event regulations and/or rules as published and set forth by facility, show management, or AEX Convention Services.

CLAIM(S) FOR LOSS: Exhibitor agrees that any and all claims for loss or damage must be submitted to AEX Convention Services immediately at the show site, and in any case not later than thirty (30) days after the conclusion of the event (for purposes of claim reporting, the “conclusion” of the event is the earlier of the conclusion date of the event or the time when Exhibitor’s materials are delivered to the carrier for transportation from the event site or from AEX Convention Services’ warehouse). All claims reported after the thirty (30) day period will be rejected. In no event shall a suit or action be brought against AEX Convention Services more than one (1) year after the date of loss or damage occurred. If found liable for any loss, AEX Convention Services’ sole and exclusive maximum liability for loss or damage to Exhibitor’s materials and Exhibitor’s sole and exclusive remedy is limited to the lesser of $.50 (USD) per pound per article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD) per shipment whichever is less, and in no event shall exceed the total rental fees paid by exhibitor to AEX Convention Services for the event.

INBOUND AND OUTBOUND SHIPMENTS: Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. AEX Convention Services will not be responsible for any loss, damage, theft, or disappearance of Exhibitor’s materials after same have been delivered to Exhibitor’s booth. Additionally, there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. AEX Convention Services will not be responsible for any loss, damage, theft, or disappearance of Exhibitor’s materials before same have been picked up for reloading at the conclusion of the event. All Material Handling Agreements submitted to AEX Convention Services by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to AEX Convention Services and the actual count of such items in the booth at the time of pickup. Exhibitor agrees to accept and be bound by AEX Convention Services’ count.

PACKAGING, CRATES, & EMPTY CONTAINERS: AEX Convention Services shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, AEX Convention Services shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition, or have prior damage. Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means. Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of the Exhibitor or its representative. All previous labels must be removed. AEX Convention Services assumes no responsibility for error in the above procedures, removal of containers with old empty labels and without AEX Convention Services labels, or improper information on the empty labels. AEX Convention Services will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage.

SEVERABILITY: If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable.

NO ORAL MODIFICATION OR WAIVERS: The Limits and Liabilities are the complete and final agreement between Exhibitors and AEX Convention Services. The terms herein may not be modified or waived orally, but only by an instrument in writing signed by the party against which enforcement of the modification or waiver (as the case may be) is sought.




ONLINE ORDERING

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ORDER NOW! Follow these simple steps to order Online:

1. Go To: https://aexservices.boomerecommerce.com/

2. Login using your email address and password a. New Users: Username = Email address you’ve provided to Show Management Password = You will receive an email containing a temporary password to create your own unique password to use b. Previous Users: Username = Your email address Password = Your pre-existing password

3. Find American Water Works Association NJ Section Annual Conference from the list of My Events on the left side of the Dashboard.

4. Click the “Shop Now” button to begin ordering.

For questions contact:AEX Convention Services

[email protected]

https://aexservices.boomerecommerce.com/

mailto:Orders%40AEXServices.com?subject=




FURNITURE RENTAL ORDER FORM

Please select skirt color: Blue Purple Burgundy Red Black Teal Green White Gray Yellow Un-skirted

Please select drape color: Blue Purple Burgundy Red Black Teal Green White Gray Yellow

GreenBurgundyBlue Teal YellowBlack Purple WhiteGray Red(actual colors may vary)

FURNITUREDescription Discount Standard Qty. TotalPlastic Side Chair $ 65.50 $ 91.75 ___________ $ ___________Padded Side Chair $ 84.00 $117.50 ___________ $ ___________Padded Arm Chair $ 93.75 $131.25 ___________ $ ___________Padded Counter Stool $101.75 $142.50 ___________ $ ___________

$ ___________Cocktail Table 18”H $103.50 $145.00 ___________ $ ___________Cocktail Table 30”H $123.00 $172.25 ___________ $ ___________Cocktail Table 42”H $145.50 $203.75 ___________ $ ___________

DISPLAY TABLES (Price includes top covered with white vinyl and 3 sides skirted)Description Discount Standard Qty. Total4’ L x 24” W x 30” H $138.75 $194.25 ___________ $ ___________4’ L x 24” W x 42” H $186.00 $260.50 ___________ $ ___________

6’ L x 24” W x 30” H $167.50 $234.50 ___________ $ ___________6’ L x 24” W x 42” H $223.00 $312.25 ___________ $ ___________

8’ L x 24” W x 30” H $194.25 $272.00 ___________ $ ___________8’ L x 24” W x 42” H $241.75 $338.50 ___________ $ ___________

4th Side Skirt 30” $ 63.00 $ 88.25 ___________ $ ___________4th Side Skirt 42” $ 71.75 $100.50 ___________ $ ___________

Undraped Tables - 25% off of skirted rate.

TABLETOP RISERS -12"w x 8"h (Covered in white vinyl)Description Discount Standard Qty. Total4’ Long, Single Step Riser $ 66.00 $ 92.50 ___________ $ ___________6’ Long, Single Step Riser $ 87.00 $121.75 ___________ $ ___________

MASKING DRAPE (Drape rates are per linear foot)Description Discount Standard Qty. TotalSide Rail Drape 3’ $ 19.50 $ 27.25 ___________ $ ___________8’ Background Drape $ 25.50 $ 35.75 ___________ $ ___________

Company Name: _________________________________________ Booth#: ________________ Order Total: _______________

YES, I have completed and enclosed the Credit Card Authorization and AgreementForm and I understand that all orders are subject to State Sales Tax 6.625%. 21-NJ0813-A




ACCESSORY RENTAL ORDER FORM


YES, I have completed and enclosed the Credit Card Authorization and AgreementForm and I understand that all orders are subject to State Sales Tax 6.625%.

ACCESSORIESDescription Discount Standard Qty. TotalLiterature Rack $205.25 $287.25 ___________ $ ___________Security Cage $387.50 $542.50 ___________ $___________Wastebasket $ 21.25 $ 29.75 ___________ $___________Easel $ 43.50 $ 61.00 ___________ $___________Chrome Sign Frame (22”W x 28”H) $ 72.00 $100.75 ___________ $___________Waterfall Bag Rack $ 65.75 $ 92.00 ___________ $___________Chrome Stanchion $ 43.50 $ 61.00 ___________ $___________Chrome Bag Holder $ 67.75 $ 94.75 ___________ $___________Chrome Clothes Tree $ 67.75 $ 94.75 ___________ $___________White/Silver Plastic Chain(per ft.) $ 5.50 $ 7.75 ___________ $___________Crossbar $ 30.25 $ 42.25 ___________ $___________Upright with Base $ 36.25 $ 50.75 ___________ $___________6’ Garment Rack w/Wheels $ 71.75 $100.50 ___________ $___________

GRID WALLEach Panel is 2' x 8' with a 3" x 3" grid.At least two panels are needed to be free standing without the use of feet.

Description Discount Standard Qty. Total2’ x 8’ Grid Wall $ 71.75 $100.50 ___________ $ ___________Pair of feet $ 35.75 $ 50.00 ___________ $ ___________

WHITE PEG BOARD (Shown on the right)Description Discount Standard Qty. TotalStyle A - 4’ w x 8’ h Panel $207.75 $ 290.75 ___________ $ ___________Style B - 8’ w x 2’ h Panel $143.50 $ 201.00 ___________ $ ___________Style B - 8’ w x 4’ h Panel $207.75 $ 290.75 ___________ $ ___________Style C - 10’ w x 8’ h Panel $819.50 $1,147.25 ___________ $ ___________Peg Board Shelving 4’ long $ 44.00 $ 61.50 ___________ $ ___________

TACK BOARD (Not displayed) Velcro CompatibleDescription Discount Standard Qty. TotalStyle A - 4’ w x 8’ h Panel $207.75 $ 290.75 ___________ $ ___________Style B - 8’ w x 4’ h Panel $207.75 $ 290.75 ___________ $ ___________Style C - 10’ w x 8’ h Panel $819.50 $1,147.25 ___________ $ ___________

(actual products may vary)

Style AVertical to Floor

Style C2' Returns

Style BHorizontal off Floor(30" Off the Floor)

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STANDARD MODULAR EXHIBIT



NOTE: Above prices include delivery, installation and removal. Please see our Furniture and Carpet Rental Order Forms if you would like to order carpet or furniture. Additional Lights Qty. ___________ Light @ $ 36.25 each = $___________ Additional Hardware Shelves Qty. ___________ Shelves @ $ 21.25 each = $___________ Slatwall Per Panel Qty. ___________ Slatwall @ $144.00 each = $___________ Units 3, 5, 6, & 7 are provided in white hard wall unless colored or Velcro compatible panels are ordered.

Red Blue Black Gray Qty. ___________ Colored panels @ $ 43.75 each = $___________Qty. ___________ Velcro panels @ $ 72.00 each = $___________

PRINT SIGN TEXT BELOW:

• Standard signage is black letters on a white background.• Additional charges for custom graphic panels, please call for pricing.• If you require a Custom Exhibit Design not shown above, please call (609) 272-1600.• Electric service IS NOT included. Please make arrangements in advance with exhibit facility.

Unit# _________ Unit Price $ ____________

Add 30% if ordered after deadline $ ____________

SUBTOTAL MODULAR EXHIBIT RENTAL ORDER $ ____________

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Silver Velcro Compatible with (1) spotlight.

Table Not Included.

10' wide x 8' high Velcro Compatible with (2) spotlights 3 Track Lights Included

3 Track Lights Included 6 Track Lights Included 6 Track Lights IncludedTruss Available in Various Sizes

and Configurations

3 Track Lights Included

$649.50

$4,288.75 $4,595.00 $5,023.75 $5,023.75

$1,294.00 $2,450.75 $2,787.75

(#1) Curved Tabletop Pop-up

(#5) 10’ x 20’ Exhibit (#6) 10’ x 20’ Curved Exhibit (#7) 10’ x 20’ Shelf Exhibit (#8) 20’ x 20’ Truss Unit

(#2) Pop-up Display (#3) 10’ x 10’ Hard Wall Exhibit (#4) 10’x 10’ Counter Exhibit




COUNTER OPTIONS

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SUBTOTAL CUSTOM COUNTER ORDER: $ _______________


Company Name: _________________________________________ Booth#: ________________

Giving You More Options Order Your Custom Counter

Add Graphics for Additional Branding

To receive the discount rate, order form, payment authorization and artwork (if applicable) must be received by the discount deadline.Orders received after discount deadline may not be available.Cancellations will not be accepted once your graphic artwork has been approved for production.

Curved Counters

Rectangle Counters

Square Counters

COUNTER OPTIONSDescription Counter Size Discount Standard Color Option QuantityCurved Counter 45”L x 42”H x 22”D $720.25 $1,008.25 White Black ___________Square Counter 41”L x 42”H x 23”D $596.50 $ 835.00 White Black ___________Rectangle Counter 80”L x 42”H x 23”D $786.50 $1,101.00 White Black ___________

CUSTOM GRAPHICSDescription Graphic Size Discount Standard QuantityCurved Counter 42 3/4” x 39” $243.00 $316.00 ___________Square Counter 38 1/4” x 39” $217.50 $282.75 ___________Rectangle Counter 77 1/2” x 39” $440.75 $573.00 ___________




PLEXI SHIELDSDescription Discount Standard Qty. Total1A: 36” Self-Standing Standard Plexi Shield $305.00 $355.00 ___________ $ ___________1B: 44” Plexi Shield (counter not included) $380.00 $440.00 ___________ $ ___________1C: 56” Curved Plexi Shield (counter not included) $480.00 $555.00 ___________ $ ___________

COMPLETE THE PACKAGE!Description Discount Standard Qty. Total1B: Plexi Shield + Counter $600.00 $685.00 ___________ $ ___________1C: Curved Plexi Shield + Counter $700.00 $805.00 ___________ $ ___________

Interested in adding custom graphics to your counter? Please see our options on Counter Options Page.

WALLS AND DIVIDERSDescription Discount Standard Qty. TotalD1: Large Divider Wall (79”x96”) $475.00 $550.00 ___________ $ ___________D2: Plexi/Solid Wall Divider (39”x96”) $325.00 $375.00 ___________ $ ___________D3: Solid Wall Divider (39”x96”) $275.00 $325.00 ___________ $ ___________D4: Rolling/Clear Plexi Wall (39”x96”) $600.00 $750.00 ___________ $ ___________

SANITIZER KIOSKDescription Discount Standard Qty. TotalSanitizer Kiosk (Graphics Included) $375.00 $425.00 ___________ $ ___________

Have something different in mind? Contact our Customer Service Team for information and pricing on custom fabrication.

D1 D2 D3 D4

1A 1B 1C



(Actual model may vary)

PLEXI SHIELDS & DIVIDER WALLS

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CARPET RENTAL ORDER FORM

Please select plush carpet color: Dusty Rose Light Teal Ivory Cream Baby Blue Sky Blue Misty Gray Silver Mist Cherry Red Burgundy Ebony Forrest Green Toast Navy Sandstone Gun Metal

STANDARD BOOTH CARPET (Standard booth carpet is not available for Island Booths. Please see the Cut & Lay Carpet below.)

Qty Description Discount Standard Total___________ 10’ x 10’ $183.50 $ 257.00 $ ___________

___________ 10’ x 20’ $367.00 $ 514.00 $ ___________

___________ 10’ x 30’ $550.50 $ 771.00 $ ___________

___________ 10’ x 40’ $734.00 $1,028.00 $ ___________

For islands and booths larger than 10’ x 40’, standard booth carpet is not an available option.If complete exhibit area carpet is desired, see Cut & Lay and Plush Carpet offerings below.

CUT & LAY CARPET (100 sq. ft. minimum)

Description Discount Standard Total___________sq. ft. $5.25 $7.25 $ ___________

PLUSH CARPET (200 sq. ft. minimum. Plush Carpet Order must be received at least four weeks prior to the show. Swatches will be sent upon request.)

Description Discount Standard Total___________sq. ft. $6.75 $9.50 $ ___________

PADDING & COVERING (per 10’x10’ Space)

Quantity Description Discount Standard Total____________ Padding $ 78.50 $110.00 $ ___________

____________ Double Padding $157.00 $220.00 $ ___________

____________ Visqueen $ 63.00 $ 88.25 $ ___________

Please select standard or cut & lay carpet color: Blue Green Black Red Burgundy Teal Gray



Blue Black Burgundy Gray RedGreen Teal

(actual colors may vary)

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MATERIAL HANDLING INFORMATION

AEX Convention Services is the Official Service Contractor, and the exclusive provider of Material Handling.

Material Handling includes Unloading your exhibit material, Storing up to 30 days at the advance warehouse, Delivering to your booth, the Handling of empty containers to and from storage, and Removing of material from the booth for reloading onto your outbound carrier at the close of the show. You can either ship your materials in advance to the advance warehouse or ship directly to show site during designated move-in times. Material Handling is not to be confused with the cost of shipping/transporting your exhibit materials to and from the event.

Shipping to the ADVANCE WAREHOUSE?

• We will accept freight beginning 30 days prior to show move-in.• To ensure timely arrival of your materials at show site, freight should arrive by the deadline date listed on the Quick Facts. Your

freight will still be received after the deadline, however additional charges will be incurred.• The Warehouse will receive shipments Monday-Friday, except Holidays. Refer to the Quick Facts for warehouse hours.• The Warehouse will accept crates, cartons, skids, trunks, cases and carpet/pads. Loose or pad wrapped materials must be sent

directly to show site.• All shipments must have a bill of lading or delivery slip with the number of pieces, type of merchandise and weight.• Shipments received without receipts or freight bills, such as UPS and Fed Ex will be delivered to the booth without guarantee of

piece count or condition.• Certified weight tickets must accompany all shipments.• Advance/Warehouse freight will be delivered to the booth prior to exhibitor set-up.

Shipping DIRECT TO SHOW SITE?

• Freight will be accepted during designated exhibitor move-in times. Refer to the Quick Facts for the specific delivery date/time window.

• All shipments must have a bill of lading or delivery slip indicating the number of pieces, type of merchandise and weight.• Shipments received without receipts or freight bills, such as UPS and Fed Ex, will be delivered to the booth without guarantee of

piece count or condition.• Certified weight tickets must accompany all shipments.• Direct to show site shipments are not guaranteed to be in your booth prior to exhibitor move-in.

How should I LABEL MY FREIGHT?

• PLEASE USE THE PROVIDED SHIPPING LABELS.• The label should contain the Exhibiting Company Name, Booth #, Name of the event, C/O AEX Convention Services and Facility

Address. • The specific shipping address for either the advance warehouse or direct to show site address is located on the Quick Facts and

on the provided Shipping Labels.

How Do I ESTIMATE MY MATERIAL HANDLING CHARGES?

• Charges will be based on the weight of your shipment. Each shipment received is billed individually and is subject to the applicable show weight minimum. The shipment weight will be rounded to the next 100 pounds. Each 100 pounds is to be considered one “cwt” (one hundred weight).

• Note: All Shipments are subject to reweigh.• On the Material Handling Order Form, be sure to select if your freight will

arrive at the ADVANCE WAREHOUSE or DIRECT TO SHOW SITE.• On the Material Handling Order Form, select the rate for the category

that best describes your shipment. See types of freight shipment.


MATERIAL HANDLING INFORMATION

What are the FREIGHT CATEGORIES?

CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required.UNCRATED: Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting points.SPECIAL HANDLING: Material delivered by the carrier in such a manner that it requires additional handling, such as designated piece unloading, loads mixed with pad wrapped materials, ground unloading, stacked and constricted space unloading, loads failing to maintain shipping integrity, and shipments that require additional equipment, time or labor to unload. UPS and FedEx are included in this category.

SPECIAL HANDLING Definitions

• Designated Piece Unloading - Shipments requiring multiple pieces of freight to be moved in order to select the next piece.• Ground Loading - vehicles that are not dock height preventing the use of loading docks. (flat bed trailers, U-Hauls, company

vehicles with trailers)• Stacked Shipments - Shipments loaded in such a manner that requires multiple items to be removed to ground level for delivery to

booth.• Constricted Space - Shipments that are not easily accessible due to carrier being loaded high and tight.• Shipment Integrity - Shipments that are delivered in such a manner that additional labor is needed to sort through and separate

various shipments.

What happens to my EMPTY CONTAINERS?

• Pick up “Empty Labels” at the AEX Convention Services Service Desk. Once the container is completely empty, place a label on each container individually.

• Labeled empty containers will be picked up periodically and stored in non-accessible storage during the event.• At the close of the show, the empty containers will be returned to the booth in random order. This process may take several

hours.

Do I need INSURANCE?

• Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all-risk coverage. This can be done by riders to your existing policies.

• All materials handled by AEX Convention Services are subject to the Terms and Conditions.

How do I Ensure that my SHIPPED MATERIALS ARE SECURE delivered by or before they are picked up after the show?

• There may be a lapse of time between the delivery of your shipment(s) to your booth and your arrival. Which may also be the case for the close of the show phase. During these times, your materials will be left unattended. We recommend that you arrange for a representative to stay with your materials or hire security services to monitor your booth/materials.

$$ MONEY SAVING TIPS $$

• Ship via common carrier to avoid possible special handling charges.• CONSOLIDATE your shipments. Each separate shipment will incur a 200 lb minimum charge.• Ship early to avoid rush/overnight charges whenever possible.• Furnish accurate weight tickets with your shipment(s).• Label your freight with the number of total pieces - example 1 of 3, 2 of 3, 3 of 3.• Properly Address/Label all shipments to avoid time consuming re-routes, mis-deliveries and delays. Remove old shipping labels

before shipping out again.• When shipping to Show Site, confirm in advance that your carrier can guarantee delivery of your freight to the facility during

designated move-in times. When possible, schedule your shipments to arrive during ST rather than OT.




MATERIAL HANDLING RATES: All rates are per 100 pounds (per cwt.) with a 200 pound minimum charge. These rates are based on round trip Material Handling. Certified weight tickets are required on all shipments.

ADVANCE - WAREHOUSE SHIPMENTS - 200 LB. MINIMUM Shipments can arrive to the Advance Warehouse up to 30 days prior to move in. Advance freight is delivered to your booth before direct shipments. Description S.T. In / S.T. Out Overtime In or Out O.T. In / O.T. OutA1 - ON TIME Crated or Skidded shipments(LTL Carriers with established local terminals)

$113.75 per cwt.$227.50 minimum



A2 - SPECIAL HANDLING(FedEX, UPS, DHL)




Labor HoursStraight Time - ST: Monday - Friday, 8:00 AM - 3:00 PMOvertime - OT: Monday - Friday, Before 8:00 AM, After 3:00 PM

Anytime Saturday/SundayDouble Time - DT: Anytime on holidays

Early/Late Shipments to Warehouse 50% Surcharge

Re-weigh of ShipmentsAn additional charge per forklift load may be applied to shipments that have to be re-weighed at the dock due to the lack of a certified weight ticket, or an incorrect or an understated weight on delivery document.

Outbound ShipmentsStorage fees will be charged for shipments that are returned to Warehouse.

Estimated Charges - Material Handling ______________ lbs. x _____________ per cwt. = $ Material Handling fees will be based on actual certified weight ticket(s) for each shipment or the reweigh ticket on the inbound receiving report.

SUBTOTAL MATERIAL HANDLING ORDER: $ _______________



MATERIAL HANDLING ORDER FORM

21-NJ0813-A




ADVANCE/WAREHOUSE SHIPPING LABEL

American Water Works Association NJ Section Annual ConferenceC/O AEX Convention Services3093 English Creek AvenueEgg Harbor Township, NJ 08234

American Water Works Association NJ Section Annual ConferenceC/O AEX Convention Services3093 English Creek AvenueEgg Harbor Township, NJ 08234

DELIVER NO LATER THAN: THURSDAY, AUGUST 26, 2021

Receiving 9:00 AM - 3:00 PM, Monday-Friday; Check In by 2:00 PM


TRADE SHOW SHIPMENT - PLEASE EXPEDITE

EXHIBITOR/COMPANY NAME:

#BOOTH NUMBER:

DELIVER NO LATER THAN: THURSDAY, AUGUST 26, 2021

Receiving 9:00 AM - 3:00 PM, Monday-Friday; Check In by 2:00 PM




#BOOTH NUMBER:




DIRECT/SHOW SITE SHIPPING LABEL

American Water Works Association NJ Section Annual ConferenceC/O AEX Convention ServicesWarehouse NameWarehouse Address

American Water Works Association NJ Section Annual ConferenceC/O AEX Convention ServicesWarehouse NameWarehouse Address

DELIVER ONLY ON: AUGUST 31, 2021

between 10:00 AM and 4:00 PM




#BOOTH NUMBER:

DELIVER ONLY ON: AUGUST 31, 2021

between 10:00 AM and 4:00 PM




#BOOTH NUMBER:




21-NJ0813-A

LABOR SERVICE FORM

EXHIBITOR SUPERVISED - INSTALL/DISMANTLE LABOR LET US DO THE WORK WITH YOU

All work is done only under the supervision of the exhibitor.

Supervisor Contact: Phone:

- On the day and time that you have requested labor, please report to the AEX Convention Services Service Desk to pick-up and sign out your labor crew The labor crew will not be sent to your booth without being signed out. - Starting time can be guaranteed only in those instances where workers are requested for the start of the working day (usually 8:00 am). - Upon completion of work, you are required to accompany the laborers to the AEX Convention Services Service Desk and release them.

AEX CONVENTION SERVICES’ SUPERVISED - INSTALL/DISMANTLE LABOR LET US DO THE WORK FOR YOU Show Site Contact: Phone: - Please forward detailed instructions, blueprints or photos and complete the information on the following page. - Our cost for this service is 35% of your total labor bill ($35.00 minimum). - Installation of your exhibit will be completed at our discretion prior to show opening. - Please note: Our liability for damages, for whatever reason, is limited to our billed cost for supervision.

LABOR RATES:Discount Standard

Straight Time - ST: Monday - Friday, 8:00 AM - 4:30 PM $120.75 per hour $169.00 per hourOvertime - OT: Monday - Friday, Before 8:00 AM, After 4:30 PM

Anytime Saturday/Sunday$181.25 per hour $253.75 per hour

Double Time - DT: Anytime on holidays $241.50 per hour $338.00 per hour

• Please indicate the labor required by checking one of above options. If no plan is indicated, labor cannot be assigned until exhibitor’s representative reports to the service desk.

• Orders canceled without 24 hour written notice will be charged a one (1) hour cancellation fee per laborer ordered• A 30% surcharge will be assessed to orders placed after the deadline or at show-site.• Price is per person/per hour• When scheduling dismantle labor, be sure to allow adequate time for empty containers to be returned to your booth.

Start Date Start Time # of People Approx. Hours Total Hours Hourly Rate 35% Supervision Fee Estimated Total Cost

Installation $ $ $

Dismantle $ $ $

Dismantle - charge will be calculated to match the estimated hours and number of laborers for installation. In the event less chargeable time is used, we will credit you following the close of the show.

Install Labor Dismantle Labor

Install Labor Dismantle Labor

SUBTOTAL ESTIMATED LABOR SERVICE ORDER: $ _______________






SUPERVISED INSTALLATION & DISMANTLE

21-NJ0813-A

COMPLETE THIS FORM ONLY IF YOU HAVE SELECTED

AEX Convention Services SUPERVISED - INSTALL/DISMANTLE LABOR

This information is required in order to ensure proper supervision and installation of your display.

Freight is arriving at: Advance Warehouse Show Site Loading Dock Est. Delivery Date:

Date Shipped: Via: (freight carrier)

Display shipped from: (address)

Total # of: Crates Cartons Fibercases Other

Estimated Weight:

Display Includes:

Booth carpet in shipment? Yes No Color Size

Set-up instructions: Attached to this order With display

Graphics: With display Shipped separately

Electrical Placement: Drawing Attached Drawing with display Electrical under carpet

Comments:

Special Tools/Hardware Required:

OUTBOUND SHIPPING:

Return Display to the following address:

Via: (carrier)

*YOU MUST COORDINATE/SCHEDULE YOUR OUTBOUND SHIPMENT WITH YOUR CARRIER* In the event your selected carrier fails to arrive by the designated move-out time, please select and initial one of the following options. If no option is selected, we will re-route the shipment accordingly via the house carrier.

Re-route via house carrier

Transfer to warehouse at exhibitor’s expense

EMERGENCY CONTACT AT SHOW SITE:

Name: ____________________________________________________________________________ Phone: _______________________

Hotel: _____________________________________________________________________________ Arrival Date:__________________






21-NJ0813-A

FORKLIFT/RIGGING CREW

LET US DO THE HEAVY LIFTING!THIS SERVICE IS AVAILABLE TO ASSIST IF HEAVY OR LARGE ITEMS MUST BE MOVED WITHIN YOURBOOTH WITH THE USE OF A FORKLIFT (e.g. spotting equipment, elevated header signs, cantilever structures, heavy display components or machinery which cannot be manually lifted in place)

TYPE OF WORK: Description: RATES:

Discount StandardStraight Time - ST: Monday - Friday, 8:00 AM - 4:30 PM $432.75 hr/crew $605.75 hr/crewOvertime - OT: Monday - Friday, Before 8:00 AM, After 4:30 PM

Anytime Saturday/Sunday$649.50 hr/crew $909.25 hr/crew

Double Time - DT: Anytime on holidays $865.50 hr/crew $1,211.75 hr/crewRigging Crew consists of a forklift and operator.

Above rates are based on a 5,000 lb capacity forklift. If you require a larger forklift, please call Customer Service for a quote.

One (1) Hour minimum per crew, one (1) hour increments thereafter.Orders canceled without 24 hour written notice will be charged a one (1) hour cancellation fee per crew.

INSTRUCTIONS:• On the day and time that you have requested rigging, please report to the AEX Convention Services Service Desk to pick-up

and sign out your rigging crew. The rigging crew will not be sent to your booth without being signed out.• Upon completion of work, you are required to accompany the crew back to the AEX Convention Services Service Desk and

release them. • Starting time can be guaranteed only in those instances where crew is requested for the start of the working day

(usually 8:00 am).

(All work is done only under the supervision of the exhibitor’s representative)

Show Site Contact: Phone:

Dismantle - charge will be calculated to match the estimated hours and number of laborers for installation. In the event less chargeable time is used, we will credit you following the close of the show.

Start Date Start Time Approx. Hours Assembly/Disassembly Rate Hourly Rate Estimated Total Cost

Installation $ $ $

Dismantle $ $ $

SUBTOTAL ESTIMATED FORKLIFT AND RIGGING CREW ORDER: $ _______________






EAC/THIRD PARTY BILLING

21-NJ0813-A

To: AEX Convention Services - Third Party / Display House Notification LetterPlease be advised that we will be using an independent contractor of our own choosing to perform installation/dismantle labor services at the Show location.

EXHIBITING COMPANY

Exhibiting Company Name Booth#

Contact Name Email Phone

Contact Signature Date

THIRD PARTY / DISPLAY HOUSE

Company Name

Contact Name Email Phone

Company Address City, State, Zip

Display house must also provide a Certificate of Insurance to AEX Convention Services

Furniture $

Carpet $

Labor $

Cleaning $

Freight $

Utilities $

Other Services $

EXHIBITOR will pay

THIRD PARTY will pay




CLEANING SERVICE ORDER FORM

21-NJ0813-A

USE THIS FORM TO ORDER CLEANING SERVICE WITHIN YOUR BOOTH SPACE AND FOR DEBRIS ACCUMULATED DURING SET-UP AND EXHIBIT HOURS.

All rental carpets ordered from AEX Convention Services are installed in clean condition.

VACUUMINGAll rates are based on the total square footage of your exhibit space (100 sq. ft. minimum)

Please check preference below: Discount StandardOne Time Vacuum carpet before initial opening of event $ .41/sq. ft. $ .57/sq. ft.

Daily Vacuum carpet before initial opening of event and daily thereafter $ .35/sq. ft./day $ .49/sq. ft./day

Exhibit Space: ______________ ft (x) ______________ ft = ______________ sq. ft. (x) $ ______________ (x) ______________ = $ ______________

(100 sq. ft. minimum) rate per sq. ft. Days Total

PORTER SERVICEAll rates are based on the total square footage of your exhibit space (100 sq. ft. minimum) Discount StandardEmpty wastebasket, tidy and spot clean exhibit space during show hours. $188.00 $263.25

Daily Service: __________________________________________________ (Specify Days) Date: _________________________

Porter Service: ______________________ days (x) amount per day $ ______________ = Total $ _________________________

SUBTOTAL ESTIMATED CLEANING ORDER: $ _______________






GRAPHICS ORDER FORM

21-NJ0813-A

Graphic elements provide opportunities for branding and messaging that increase visibility and contribute significantly to the impact of your exhibit!

BOOTH PANELS • BANNERS • GRAPHIC CLINGS • POSTERS • SIGNAGE • FLOOR GRAPHICS

For more information call AEX Convention Services at 609.272.1600

I AM SUPPLYING MY OWN ART I NEED ITEMS DESIGNED. SEE COPY AND LAYOUT SPECS BELOW.

FULL COLOR POSTER AND COUNTER CARDDescription Discount Standard Qty. Total18” x 24” Foamcore, single-sided $ 50.50 $ 70.75 ___________ $ ___________18” x 24” Foamcore, double-sided $ 88.50 $124.00 ___________ $ ___________22” x 28” Foamcore, single-sided $ 72.00 $100.75 ___________ $ ___________22” x 28” Foamcore, double-sided $126.00 $176.50 ___________ $ ___________24” x 36” Foamcore, single-sided $100.75 $141.00 ___________ $ ___________24” x 36” Foamcore, double-sided $176.25 $246.75 ___________ $ ___________28” x 44” Foamcore, single-sided $129.75 $181.75 ___________ $___________28” x 44” Foamcore, double-sided $227.00 $317.75 ___________ $ ___________For custom size signs please call our office for pricing.

FULL COLOR BANNERDescription Discount Standard Qty. TotalCustom Banner Size (per sq. ft.) $ 24.25 $ 34.00 ___________ $ ___________

CUSTOM SIZE GRAPHICSSIZE QUOTED PRICE TOTAL _________________________ _____________________________ $ _____________________________

COPY AND LAYOUT SPECIFICATIONSIndicate: Vertical Horizontal (Please attach a layout to this form)

E-mail address for proofing is required: ___________________________________________________________________________ (Please note: Deadline for requesting a proof is 14 days prior to the first day of exhibitor move-in)

E-mail graphic files to [email protected]. Please include your company name and the name of the show.

SUBTOTAL GRAPHICS ORDER: $ _______________






21-NJ0813-A

FLORAL RENTAL ORDER FORM

SHOW SPECIAL $227.25Two 5’ Green Plants and fresh floral centerpiece of seasonal flowers

(Must be ordered by deadline date)

Note: Exhibitors are responsible, up to one hour after the published closing time of the show, for safeguarding all rented plants, containers & materials until picked up by a floral representative. Missing material shall be billed to the exhibitor at twice the standard rental fee. Cut flowers may be kept.

Blooming Potted Plants - Indicate Color SelectionDescription Discount Standard Qty. TotalAzaleas - Available in season $ 54.50 $ 76.25 ___________ $ ___________Chrysanthemums - White/Yellow/Bronze/Purple $ 36.50 $ 51.00 ___________ $ ___________

Tropical Green Plants - Circle Slim or FullDescription Discount Standard Qty. TotalFerns - Floor/Hanging (please choose) $ 54.50 $ 76.25 ___________ $ ___________10” Boston Fern $ 60.75 $ 85.00 ___________ $ ___________4 Ft. - Slim or Full $ 99.25 $139.00 ___________ $ ___________5 Ft. - Slim or Full $121.25 $169.75 ___________ $ ___________6 Ft. - Slim or Full $137.75 $192.75 ___________ $ ___________7 Ft. - Slim or Full $154.25 $216.00 ___________ $ ___________

Flower Arrangements - Indicate Color, Style and PriceDescription Discount Standard Qty. TotalArrangement in Wicker Basket Small $ 91.00 $127.50 ___________ $ ___________

Medium $121.25 $169.75 ___________ $ ___________Large $182.00 $254.75 ___________ $ ___________

Vase Arrangement Small $ 91.00 $127.50 ___________ $ ___________Medium $121.25 $169.75 ___________ $ ___________Large $182.00 $254.75 ___________ $ ___________

Centerpiece Small $ 91.00 $127.50 ___________ $ ___________(Select: tall or low and one side or all-sided) Medium $121.25 $169.75 ___________ $ ___________

Large $182.00 $254.75 ___________ $ ___________Exotic Arrangement Small $ 91.00 $127.50 ___________ $ ___________(Birds of Paradise, Anthurim, etc.) Medium $121.25 $169.75 ___________ $ ___________

Large $182.00 $254.75 ___________ $ ___________

Rose Arrangements - Indicate Color, Style and PriceDescription Discount Standard Qty. TotalColor _____________________________ $ 97.25 $136.25 ___________ $ ___________

To ensure your floral request, please order no later than 4 days prior to show opening. Orders after that time will be on available basis only.

Due to the seasonal nature of flowers, please indicate your phone number and contact person so that we may confirm your order and let you know what is in season.

Phone: (_____) ____________________ Contact: __________________________ Email: ____________________

SUBTOTAL FLORAL RENTAL ORDER: $ _______________






STORAGE

21-NJ0813-A

Priority Empty Container Storage

This service provides for the priority return of your empties to your booth after the close of the show and after aisle carpet has been rolled up. If you would like this service, please fill out the information below and return it to AEX Convention Services. The number of containers can be adjusted on showsite if necessary.

Priority Empty Container Return $100.00 per container/skid ____________

Estimated number of containers/skids ____________

Total = $ ____________

** PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE EMPTIES HAVE BEEN TAKEN TO STORAGE. Special priority empty container labels are required for this service. Obtain priority labels from AEX Convention Services to indicate the priority status on your empty containers.

Accessible Storage

A storage area will be available for exhibitor’s samples and literature during show hours, one hour prior to show opening, and one half hour after show closing each day. All material in storage on the last day of the show will be returned to their designated booth space at the close of the show. Storage space may be limited. The charge for storage space is as follows:

Accessible Storage Rates $125.00 per container/skid ____________

Estimated number of containers/skids ____________ Total = $ ____________

AEX Convention Services will not be liable for loss or damage to crates and containers or their contents while they are in accessible storage. If secured/locked storage is required, please contact AEX Convention Services for rates and availability.




ATLANTIC CITY HOTELS

Trade shows and events held in ATLANTIC CITY HOTELS are subject to union jurisdictions that affect exhibitors. You will find the jurisdictions are comparable, and in many cases more user friendly, than other union facilities. This outline is designed to assist you by answering the most frequently asked questions.

FREIGHT & MATERIAL HANDLINGYou may ship goods, via the carrier of your choice, to either AEX Convention Services’ advance warehouse or direct to show site for arrival during the published receiving periods. Material Handling (drayage) is within the Decorator’s union jurisdiction (unload, deliver, remove, and reload freight). Material Handling may be ordered using the “Material Handling Order Form” provided in the kit and is entirely distinct from shipping. Exhibitors may, at their option, handle their own freight using their own carts or dollies. Pallet jacks and motorized equipment is not permitted.

FURNITURE & CARPETFurniture and carpet may be rented using the “Furniture Rental Order Form” and the “Carpet Rental Order Form” which are provided in the kit. The price includes union labor for delivery, installation, and removal.

BOOTH ERECTION & DISMANTLINGThe Decorators union has jurisdiction over the erection and dismantling of displays and exhibits and may be hired to install exhibitor owned carpet, padding, flooring, hang signs, etc. Labor can be ordered using the “Labor Order Form” in the kit. Exhibitors may, at their option, erect and dismantle their own booths. Rigging crews may to be hired to move large machinery within booths and can be ordered using the “Forklift & Rigging Crew Order Form” provided in the kit. Exhibitors may supply their own flooring (carpet, carpet padding, tile, wood, etc.). However, all flooring must be installed and removed by AEX Convention Services’ labor, using the “Labor Order Form” enclosed in the kit.

ELECTRICThe ATLANTIC CITY HOTEL electrical staff handles electrical needs, connections and installation of powered signs and headers. Their services may be ordered directly from the facility using the form provided in the kit.

TIPPINGAEX Convention Services requests that exhibitors do not tip our employees. They are paid an excellent wage scale denoting a professional status, and tipping is not necessary. This applies to all AEX Convention Services’ employees and its subcontractors.

SAFETYStanding on chairs, tables or other rental furniture is prohibited. The furniture is not engineered to support your standing weight. AEX Convention Services is not responsible for injuries caused by improper use of it’s furniture.

Please assist in our efforts to provide a safe working environment for everyone. If you would like additional information or how the jurisdictions may apply to you and your exhibit, please call AEX Convention Services at (609) 272-1600 for assistance.

UNION JURISDICTIONS & RULES

21-NJ0813-A

TThhee LLiibbeerrttyy AAddvvaannttaaggee

Heading off to a trade show? Whether you are a seasoned professional or a first timer, LibertyCFS NV, Inc. is there to help you with any of your logistical needs. Let our team of transportation experts guide and support you through the entire process. LibertyCFS. offers complete worldwide land, sea and air freight forwarding services that are 100% devoted to tradeshows and conventions. We design solutions, tailored to fit your shipping and customs needs, be it across town, or across the continent.

TTrraannssppoorrttaattiioonnAt LibertyCFS, we focus everyday on making your tradeshow experience a success, and we build competitively priced transportation solutions to do it.

• Ground - LTL, Regular/Expedited• Express / Economy Air• Exclusive Use Vehicle• International Freight Forwarding• Customs Services• Van Line / Padded Wrap

EExxhhiibbiittoorr SSeerrvviicceess Pre-Show Support

• LibertyCFS will help you choose the most effective shipping solution, tailored to your needs and budget• Tracking your freight and monitoring its progress, from your office to the showsite• On-call freight professionals, every day, all day, answering your questions and giving you peace of mind

Show-time Support • LibertyCFS people are on-site supervising the loading and unloading of your freight, making sure it is on-

site, on time.• On-site freight experts throughout the event, keeping you informed and prepared for the journey home

Post-Show Support • Tracking your freight to its destination and making sure it arrives safely, on time and without incident• Follow-up contact after the event to ensure your satisfaction with our services

Complete the Order Form on the next page. You may also speak to your LibertyCFS Exhibit Service Representative at 905-338-3993

Order Form to be returned to: [email protected] or [email protected]

“Delivering Freedom”

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Company Name

Booth #

Address1

Address2

City

Contact State ZipCode

Email IRS/Tax ID# Cell Phone #

P/U DateFrom To Check Box if the Return address is the same as 2a

HoursShipper

Dlvy Date Address1

Economy LTL 7 - 10 Days Int'l Address2

DockCity State ZipCodeContact Phone #PU Date Arrive by

Carton(s)/Box

Vinyl Case(s)/Color

Wooden Crate(s)

Trunk(s) / On Wheels

Skid(s) - to contain # of piecesTOTAL PIECES

Address SignatureCity State ZipCodePhone Email

[email protected]

Tel. (905) 338-3993 Fax: (905) 338-1092

RETU

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Credit Card Number Security Code Exp. Date /

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2a 3

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Address1

Address2 CityOnsite

State ZipCode

Phone #

Exhibiting Company Name

Freight & Customs Freight Only Customs Only Return Only

Express

Inside

Other

Declared Value for Carriage: The declared value for carriage of this shipment is agreed to and understood to be $0.50 per pound multiplied by the number of pounds of that part of the shipment lost or damaged but not less than $50.00 per shipment unless a value is declared below and applicable charges paid thereon. The liability of Carrier for loss/damage are subject to the terms and conditions. LibertyCFS NV, Inc charges 4% per $1000, Min $40.

Exclusion: Does not include TV(s)/Monitor(s) DECLARED VALUE

I hereby authorize the use of this card for payment of services related to this Order Form. I understand that declined credit cards are subject to a 30% surcharge.

Credit Card Information / Billing Address

TOTAL WEIGHT

MM YYYY

Name

Contact

Hours

Comments: Include any additional comments that will be helpful for the movement of freight and contents

Please accept this form as authority for LibertyCFS NV, Inc. to provide the services listed below. A second form is required for additional events. Adobe Acrobat Reader DC may be required for

completion of form. Click image to download

Print

AV and Electrical Services Pricing Guide

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Thank you for choosing Borgata

June 2021

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(Per Day) # of Units # of Days Extension

20” Data Monitor $125 X X =32" Flat Panel Display Monitor $175 X X =48” Flat Panel Display Monitor $300 X X =52” Flat Panel Display Monitor $350 X X =65” Flat Panel Display Monitor $400 X X =MMeeddiiaa EEqquuiippmmeenntt

DVD Player $25 X X =Single CD Player $25 X X =Digital Media Player $50 X X =MMiiccrroopphhoonneess // PPuubblliicc AAddddrreessss

Wired Microphone (includes stand) $50 X X =X X =

Overhead Speakers (Full Ballroom) $800 X X =Desktop Computer Speakers $35 X X =Small PA - 1 powered speaker $100 X X =4 Channel Mic Mixer $40 X X =LLiigghhttiinngg && OOtthheerr SSeerrvviicceess

Specials / Lighting Patterns $30 X X =Floor Lights / Up Lights (each) $20 X X =Lighting Trees / 2 lights $80 X X =High Speed Internet Access $300 X X =Telephone Line $100 X X =Video Signage (2 - 13' x 18' screens) $2,000 X X =

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Deposit to Acct # 50545-352500

IF PAYING BY CREDIT CARD PLEASE COMPLETE Credit Card Type: MC VISA AMEX DISC

Account Number: Exp Date

Cardholder Name (Please Print) : SignatureIF PAYING BY CHECK PLEASE RETURN A COPY OF THIS FORM WITH PAYMENT 30 DAYS PRIOR TO EVENT TO:

BORGATA CASINO AND SPA One Borgata Way, Atlantic City, NJ 08401 Attn: Entertainment Dept.

IF CHARGING TO MASTER ACCOUNT Acct # Signature

NOTES: Please fax this form to 609-317-1037 no later than 14 days prior to your eventFor items not on this form or any other questions please call 609-317-7804Quantities are limited. Availability must be confirmed by Borgata AV Dept.

"Day of" requests do not guarantee availability

A 50% late fee may apply for cancellation with less than 48 hours notice.

Wireless Mic (Lapel Mic or Hand-Held Mic) $160

ELECTRICAL SERVICE APPLICATION AND DISCLAIMERPlease call 609-317-7804 with any questions

PLEASE FILL OUT ALL SECTIONS BELOW

Name of Convention Authorized By

Exhibiting Firm Authorized Signature

Start Date End Date Title

Room Booth# Phone

Street Cell

City Fax

State Zip Email

3-5 Subtotals

DAYS

120 VAC 500W Maximum Single Receptacle

(For one item, i.e., a computer, DVD/TV, etc.)

120 VAC 20 Amps 1800W With Quad Box

(For more than one item not to exceed 1800 w)

120/208 20 Amps Single Phase $600



120/208 20 Amps Three Phase $750

120/208 30 Amps Three Phase $900

120/208 60 Amps Three Phase $1,050

100 Amps Three Phase (Camlocks only) $1,500



Events Center Power Distribution System $6,000RENTAL ITEMS 10' Extension Cord $45

25' Extension Cord $60

Power Strip / Quad Box $60BANNERS Smaller than 8' x 4' n/a* See below Larger than 8' x 4' n/aDo you require 24 hour service? Yes No Note: There may be a late Subtotal:

Please indicate other pertinent information: fee of an additional 50% 6.625% Tax:

for any orders received

within 13 days of Total Charges:

your event. Deposit to Acct # 50545-352500

IF PAYING BY CREDIT CARD PLEASE COMPLETE Credit Card Type: MC VISA AMEX DISC

Account Number: Exp Date

Cardholder Name (Please Print) : SignatureIF PAYING BY CHECK PLEASE RETURN A COPY WITH PAYMENT 30 DAYS PRIOR TO EVENT TO:

BORGATA CASINO AND SPA One Borgata Way, Atlantic City, NJ 08401 Attn: Entertainment Dept.

IF CHARGING TO MASTER ACCOUNT Acct # Signature

IMPORTANT NOTICE TO EXHIBITORS ON THE FOLLOWING PAGE

ANY LABOR ABOVE THE PRIMARY CONNECTION WILL BE CHARGED AT $75/HR. - 1 HOUR MINIMUM

$500

$600

(Studios have 120 VAC only) DAY DAYS

$100 $200 $300 x

n/a n/a

x

x

x

n/a n/a

x

x

x

x

x

$15 $30

$75 n/a

$150 n/a

$20 $40

$20 $40

$800 $1,600

$2,000 $4,000

$250

$300

$350 $700

$500 $1,000

x

$400

$250

$300

x

x

x

$200

$500

$600

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by >> Services

$650 $1,300

x

AVAILABLE SERVICES 1 2 Multiply No. of

$80 $160 $240 x

1 Under no circumstances shall anyone other than Borgata Technicians/Electricians make electrical connections.

2 Wall, column and permanent building utility outlets are not a part of booth space and are not to be used by exhibitors.

3 All flexible cords shall be 3-wire unless the cord is a component part of an assembly which is specifically approved

4 Electrical code requires that any extension cord in a booth have mechanical protection from abrasion.

If such protection is not supplied by the exhibitor, it can be supplied at additional charge.

In addition, under no circumstances will any electrical cords be run under carpet.

5 Electrical wiring and equipment installation must conform to the National Electrical Code and the

Electrical Code of Atlantic City.

6 Borgata reserves the right to refuse hookup of any electrically unsound equipment.

7 Credit will not be given for electrical service installed and not used.

8 Motors over 1 hp must have a fusible switch.

9 To avoid delay, all equipment must be labelled with full information as to current, voltage phase, cycle, horsepower, etc.

NON-FLAMMABLE MATERIALS: All materials used in any room at Borgata MUST be non-flammable to conform with the Fire Regulations

of the State of New Jersey, and the City of Atlantic City.

Exhibitors MUST have available for inspection a valid "Certificate of Flameproofing" for all materials while attending the trade show or other event.

Material not conforming with such regulations will be removed immediately at the exhibitors expense.GAS ENGINES: Under no circumstances may engines which use combustible fuel be operated in the building.

Arrangements must be made for Borgata personnel to transport vehicles from street level to the exhibit space.

Other motors may not be operated without consent of the convention manager.

RIGGING: Any hanging of signs, banners, or other materials which require attachment to the building, must be done by Borgata personnel.

SPECIAL NOTICES: If nails, bracing wires, or other fasteners used in erection of displays need to be attached to the building, this work must

be done by Borgata employees. Property or equipment damaged by exhibitors must be replaced in it's original condition at the exhibitors expense.

LOAD IN / LOAD OUT: All exhibitors are required to load in and out exhibits via the Borgata loading dock.

Under no circumstances will the exhibitor be allowed to move in or out through public areas.

LIABILITY Borgata will not be responsible for any injury, loss or damages that may occur to the exhibitor, the exhibitor's employees, property

or to any other person prior, during, or subsequent to the period covered by the exhibit contract provided that said loss or damage is not caused

by the willful negligence or wrongful act of any employee of the hotel. Each exhibitor expressly releases the Hotel from such liabilities and agrees to

indemnify the hotel against any and all claims for such injury, loss or damage.

INSURANCE: Exhibitors who desire to carry insurance on their exhibits must do so at their own expense.

STORAGE: The Hotel has no facilities for the storage of exhibits, equipment, or other materials. Arrival of goods must be coordinated through

the convention organizer and must arrive as agreed upon. Any shipments which arrive before the designated load in time will be turned away.

All goods must be loaded out immediately after the event. Any goods left behind will be discarded.

CLIENT OWNED ITEMS: Any client owned items which are entrusted to Borgata technicians as part of their displays or technical setups must be picked up at the end of the event or series of events or Borgata can not be responsible for them.

BILLING NOTES:

The posted rates include only the primary connection, i.e. providing the lines and connecting to already properly wired equipment.

Any required wiring or connections beyond a primary connection will be quoted on a per job basis, with advance information only.Additional charges apply when extra rigging is needed due to unusual size, shape or condition of a banner.Signee assumes responsibility for full replacement value of equipment not returned.

BORGATA RESERVES THE RIGHT TO CLOSE DOWN ANY EXHIBIT WHICH DOES NOT CONFORM TO THESE REGULATIONS.

NOTICE TO EXHIBITORS

STANDARD CONDITIONS FOR EXHIBITS AND DISPLAYS

LeadPod Pro

The LeadPod™ Pro app turns any iPhone, iPad or Android device into your own advanced lead retrieval tool. With the LeadPod Pro app you can scan an attendee’s badge using the camera on your device, capture their contact information instantly, take notes on each lead, and survey your lead with customizable surveys.

You can also save a lead as a contact on your phone, place a call to your lead or send them an email or text message – all directly from the app! This functionality makes lead follow-up a breeze and ensures you get the most out of the leads you capture.

Win MORE Business with Advanced Lead Retrieval Tools

You’ve made the investment to exhibit, now get the highest ROI possible by capturing prospect information in just a few seconds. Expo Logic’s lead retrieval tools make it easy to scan badges, qualify leads, and even follow-up with leads!

Features

• Scan attendee badges using the camera on your mobile device

• Take notes on each lead record easily

• Ability to scan leads offline if internet connection is lost

• All leads are stored in your own password protected portal

• Create your own custom surveys

• Indicate whether a lead is cold or hot using the slider

• Follow up with each lead directly from the app by placing a call, sending a text message, or sending an email

• Save each lead as a contact on your phone with just the click of a button

• Online access to leads after the event – download to .csv or Excel file

553 Foundry RoadEast Norriton, PA 19403

Phone: 484-751-5131 Fax: 888-288-6093

expologic-myexpoleads@communitybrands.commyexpoleads.expologic.com

To order online, go to myexpoleads.expologic.com and use show code: AWWANJ21If you would like to fax or mail your order to us there will be a $7.95 processing fee.

LeadPod ProMobile solution for iOS and Android devices, includes basic survey questions and note-taking capability. *Minimum iOS Version 9.0, Minimum Android Version 5.0. All devices require AutoFocus Cameras*

Device Selection Initial Price Starting 8/13/21 Starting 8/31/21 QTY TOTAL

LeadPod ProCapture leads, take notes and more with this app.

$355/1st Unit

$255/Addl.

$405/1st Unit

$305/Addl.

$455/1st Unit

$355/Addl.

____

____

$_______

$_______

Additional ServicesCOST QTY TOTAL

Custom Surveys $95 ____ $_______

PROCESSING FEE $ 7.95 (for mailed, faxed, emailed or phoned in orders)

GRAND TOTAL $_______

553 Foundry RdEast Norriton, PA 19403

Phone: 484-751-5131Fax: 888-288-6093


Page: 1 of 2

Lead Retrieval Order FormAWWA NJ 86th Annual Conference 2021

Atlantic City, NJ | Aug 31 - Sep 02, 2021

Your Contact and Payment Information

Company Billing Contact

Billing Street Address (Must match the billing address on the credit card being used for payment)

City State Zip

Phone Fax

Email Address

Cell Phone Number (for on-site contact) Booth Number

Email Address (for on-site contact)

First Name (for on-site contact) Last Name (for on-site contact)

Credit Card (circle one if paying by credit card) Check Number Total Amount Due AMEX VISA MasterCard Discover Credit Card Number CVV Expires

Name as it appears on card Signature

TERMS & CONDITIONS: It is understood the above-named Company is responsible for the pick-up, proper use, safeguarding, and prompt return ofthe Badge. Reader(s) in his/her possession and is also liable for any loss or damage. Expo Logic reserves the right to terminate services if the rentedequipment is found to be improperly used. Replacement fee for lost, stolen, damaged LeadKey® is $495.00/device. Replacement fee for lost,stolen, damaged Lead Manager is $2,495.00/device. A credit card deposit will be required on-site if rental payment is made by check or cash. Badgereaders must be picked up at our on-site service counter if you did not order 'Delivery' services. All equipment must be returned within 30 minutesafter the close of the Show in its original packaging. Refunds will not be made for unclaimed equipment or if above Company decides not to use theordered service. A $7.95 processing fee will be added to faxed or mailed orders. It is against Expo Logic's security policy to accept credit cardinformation via email.

CANCELLATION POLICY: You may cancel your order up to 2 weeks before the event's opening date. A $50.00/Order Cancellation Fee will apply.No refunds will be given for orders cancelled less than 2 weeks prior to the event's opening date. *LeadPod users will have instant access to their leads, as long as the device has an active internet connection (WiFi, LTE/4G, 3G).

553 Foundry RdEast Norriton, PA 19403

Phone: 484-751-5131Fax: 888-288-6093


Page: 2 of 2

Lead Retrieval Order FormAWWA NJ 86th Annual Conference 2021

Atlantic City, NJ | Aug 31 - Sep 02, 2021

EXHIBITOR SERVICE MANUAL - cdn.ymaws.com

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