Exhibit & Corporate Support Opportunities - SEMPA · 2019-10-15 · Exhibit & Corporate Support...

Exhibit & CorporateSupport OpportunitiesChicago, IL • Hyatt Regency Chicago • March 16-20, 2020

®

Network with more

than 600 emergency

medicine physician assistants

at the most in-depth and

comprehensive educational

experience available

to EMPAs today!

2 | SEMPA 360 • emergency medicine from every angle

By partnering with SEMPA, your organization will have key

entry into the decision makers in emergency medicine for

equipment purchases, prescription writing determinations,

software design and application and more.

Making EMPAs your target market

SEMPA members make decisions in the ED

Why SEMPA Members are Your Target Market

SEMPA’s mission is to:

• Advance, protect, and promote the role of EMPAs, and

• Support the professional and personal growth of EMPAs through

education, advocacy, networking and research.

• EMPAs play a pivotal role in today’s emergency department, especially as the

workforce shortage among emergency physicians continues to increase and

demand for emergency care rises.

• EMPAs are utilized in all emergency department settings, and typically see the

same patient load as EM physicians.

Emergency medicine is the fastest growing and largest PA specialty.

66%

20%Inner City Setting

25%in a Suburban Setting

43%in a community facility

23%in an academic/teaching

hospital

Where SEMPA Members Work

Areas SEMPA Members work within the ED

Main ED 87%Fast Track 53%

Triage 22%

Why the EMPA Market is Important to Your Company

NEARLY

62%of SEMPA members have

been practicing for 10 or more years

95%of SEMPA members report seeing a high-

to medium-level patient acuity

are key influencers orhave input regarding

purchases

SEMPA 360 • emergency medicine from every angle | 3

SEMPA Members Perform on a Regular Basis

Attendee Feedback • When compared to other conferences,

90% said that SEMPA’s is the best of its

kind to better than most

• SEMPA 360 conference attendees

repeatedly cite that they would like to

see equipment, pharmaceutical,

software, wound closure and

educational resource

companies as exhibitors

98% Basic Diagnostics

100% Prescribe

99% Wound Management

97% Therapeutic Procedures

98% Initial Radiographic Interpretation

36% Ultrasound Guided Procedures

41% Hemodynamic Techniques

48% Anesthesia

Exhibitor Value

of 2018 attendees indicated they would attend the 2019 conference in New Orleans

said that the conference provided them with information they will use/implement in their practice

said that they would recommend SEMPA 360 to their colleagues

88%

98%

100%


Conference Opportunities

2020 SEMPA 360Wine & Cheese with Exhibitors . . . . . . . . . . . . . . . . . . . . . . . . . . 5

SEMPA 360 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Hyatt Regency Chicago. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Exhibitor Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Corporate Support Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . 9

Corporate Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Opportunities/Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Additional Opportunites . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2020 Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Rules and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15


Wine & Cheese with ExhibitorsMonday, March 16 • 6:15 pm – 7:30 pm

SEMPA is kicking off its conference with

the always popular Wine & Cheese

with the Exhibitors. You may

choose to provide wine

or lemonade in your booth.

The cost of this opportunity

is $150 for two bottles

of wine, $150 for

lemonade, or $300

for four bottles

of wine.

SEMPA 360 Reception

Conference Highlights

2020 Reception event details and location will be announced when available.


Experience the Hyatt Regency Chicago Offering an energetic, urban retreat just steps away from the Riverwalk, Hyatt

Regency Chicago features the most hotel rooms and largest selection of meeting

space in downtown Chicago. The gateway to the city’s top attractions, you can walk

to Millenium Park or shop the Magnificent Mile.

SEMPA Room Rate: $199single/double plus taxes and fees

Please visit the SEMPA website for more information.

sempa.org/360/hotel

151 E. Wacker Dr. • Chicago, IL

Hyatt Regency Chicago


Exhibitor Information

Exhibit Dates/HoursRegistration: Monday, March 16 . . . . . . . . . . . . . . . . . 8:00 am – 3:00 pm

Set-up: Monday, March 1 6 . . . . . . . . . . . . . . . . . 8:00 am – 3:00 pm

Dismantle: Wednesday, March 18 . . . . . . . . . . . . . . . . 1:30 pm – 6:00 pm

Space Rates$1,500 10’ x 10’ booth

$3,000 10’ x 20’ booth

$4,500 10’ x 30’ booth

Booth Fees include:

• Exhibit floor space

• 7’ x 44” booth identification sign

• One 6’ draped and skirted table

• Two side chairs

• Wastebasket

• Pipe & show color drape

• Company listing in Onsite Program

• Company listing on SEMPA 360 website

• Exhibitor service kit

• Permission for a one-time use of the attendee

list (upon request) – mailer must be approved by

SEMPA (mailing list includes addresses only—no

email). Additional lists are $250 each

• Five (5) exhibitor badges per 10’ x 10’ booth space

• Note: Internet connections and electrical outlets

are not included in the booth price and may be

ordered through the service kit.

Exhibitor Contact: Stephanie Batson, SEMPA Sr. Exhibits Manager877.297.7594 ext. 3274 | [email protected]

Dedicated Exhibit Hours Monday, March 166:15 pm – 7:30 pm . . . . . . . . . . . Wine & Cheese Reception with the Exhibitors

Tuesday, March 179:30 am – 10:00 am . . . . . . . . . . . . . . . . . . . . . . . Mid-Morning Coffee Break

12:00 pm – 1:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . Lunch with Exhibitors

3:00 pm – 3:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . Coffee with Exhibitors

Wednesday, March 1810:00 am – 10:30 am . . . . . . . . . . . . . . . . . . . . . . Mid-Morning Coffee Break

12:30 pm – 1:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . Lunch with Exhibitors

Service ContractorThe official show service contractor is the Freeman Company. On confirmation

of your exhibit space, you will be provided with a service kit that will include

order forms for additional booth furnishings, electrical connections, freight

handling, telephones, etc.

We attend a lot of conferences and this has been one of the most engaging groups of folks that I have seen. They seem to really crave innovation and are very engaged with the offerings.

– Deb Miller, Chief Experience Officer, EvidenceCare


Platinum Patron Level $5,000 & Above• Company name and level of sponsor ship on each page of the SEMPA 360 website

• Acknowledgement on signage at premium locations to SEMPA 360 events with your company’s name and

logo prominently featured

• Acknowledgement in SEMPA News – SEMPA’s daily e-news briefing

• Acknowledgement in SEMPA 360 onsite program

• One full page, four-color ad in the SEMPA 360 onsite program with premium placement

• Upon request, two (2) complimentary uses of SEMPA 360’s attendee (names and addresses only) mailing

list – mailers must be approved by SEMPA

• Acknowledgement on SEMPA’s organizational website

• Acknowledgement on SEMPA’s Facebook page

SEMPA offers many unique support opportunities designed to fit any budget or need

Exhibitor Information

We find that coming to SEMPA is a great value for us because we get a captive audience of people who really want to learn. We’ve just had quality conversations with people that come to our booth.

– Nikhil Gandhi, Director of Marketing, Specialty Products, Grifols USA


Gold Patron Level $3,500–$4,999• Company name and level of sponsorship on each page of the SEMPA 360 website

• Acknowledgement on signage at premium locations to SEMPA 360 events with your company’s name and

logo prominently featured


• Half-page, four-color ad in the SEMPA 360 onsite program with premium placement

• Upon request, one complimentary use of SEMPA 360 attendee (names and addresses only) mailing list –

mailers must be approved by SEMPA


• Acknowledgement on SEMPA’s Facebook page

Silver Patron Level $2,500–$3,499• Company name and level of sponsorship on each page of the SEMPA 360 website

• Acknowledgement on signage at the SEMPA 360 conference


• Quarter-page, four-color ad in the SEMPA 360 onsite program with premium placement


Corporate Support Opportunities

Stephanie Batson Sr. Manager, Exhibits & Corporate Development

877.297.7594 ext. [email protected]

Jodi Talia Corporate Development Director


Lori Vega Chief Development Officer



Benefits of signature supporters will include the amenites of the level of corporate support indicated on page 8 and 9,

plus additional signature acknowledgements.

Attendees will enjoy an evening of fun, food and a taste of the excitement of Chicago.

Exclusive – $10,000 (Platinum Patron Level) OR

Two Non-Competing Co-Supporters – $5,000 each (Gold Patron Level)

• Acknowledgement on signage at Reception

• Opportunity to participate in the welcome to attendees with the SEMPA President (if venue allows)

• Acknowledgement in the onsite program

• Acknowledgement by SEMPA President during General Session

• Additional branding opportunities available

Corporate Support

SEMPA 360 Reception

As a medical education program supporter for over two decades, Simulab is a proud

friend of the entire SEMPA organization. I would highly recommend any supplier in our

industry to attend this event to collaborate with this brilliant group of professionals.

– Stephen Hertz, Director of Sales, Simulab Corporation


Town Hall Meeting – $5,000 exclusive(Platinum Patron Level)Provide box lunches for SEMPA members attending the SEMPA Town Hall Meeting with the Board of Directors

• Acknowledgement on signage at Town Hall Meeting

• SEMPA leader to acknowledge and thank sponsor from the podium

• Table for sponsor representative and collateral materials outside the entrance of meeting

Lunch in the Exhibit Hall$7,500 each (Platinum Patron Level)Two Available• Acknowledgement on signage at supported lunch• Opportunity for supporter to interact one-on-one with attendees and faculty

Wine & Cheese with ExhibitorsExclusive – $6,500 (Platinum Patron Level) ORTwo Non-Competing Co-Supporters – $3,500 each (Gold Patron Level)• Acknowledgement with signage at Wine & Cheese Reception• Acknowledgement in the onsite program• Acknowledgement by SEMPA President during General Session • Up front booth placement in exhibit hall (must be secured by December 1, 2018)

Refreshment Breaks $2,500 each—8 available (Silver Patron Level) OR $15,000–exclusive for all (Platinum Patron Level)Exclusive supporter of the day-long refreshments for the four-day conference• Acknowledgement on signage at each refreshment station for entire conference• Opportunity for supporter representative to network one-on-one with attendees• Opportunity for supporter to offer and/or distribute promotional item(s) –

item(s) must be approved by SEMPA

Corporate Support


Underwriting Opportunities Package discounts for support of three or more courses or workshops are available

Product Showcase$10,000 each (5 available)• Forty-five (45) minute presentation for up to 75 people

• This is a non-CME opportunity

• Acknowledgement on signage outside meeting room

• Table for corporate representative and collateral materials outside the entrance of the presentation

• Basic A/V set included

• Must purchase food appropriate for the time slot

Product Showcases are not considered corporate support.

Market Research OpportunityFacilitate a Focus Group onsite with SEMPA Members – $7,500, plus any food supporter wishes to provide

SEMPA can facilitate a focus group for a corporate supporter to reach

emergency medicine physician assistants to gather feedback and

information from EMPAs on a marketing or strategic topical focus of

importance to the corporation.

SEMPA will recruit up to 15 EMPAs to participate based on the

company’s demographic requirements and will provide a list of the

focus group participants and their contact information. The company is

responsible for final confirmation of the EMPAs’ attendance.

The structure and the content of the focus group will be determined and

facilitated by the corporate supporter. SEMPA will provide the meeting

space at no additional cost to the company. It will last one to 1–1.5

hours in a private meeting room.

Separate from the support fee, the corporate supporter must provide

an honor arium fee to the EMPAs ranging from $150 to $300 per

participant. Audio-visual and food arrangements are optional and are

funded by the company.

Plenary Sessions – $2,500 each• Emergency medicine-focused topics ranging from

neurological, trauma, cardiovascular, imaging and

much more

• Acknowledgement of underwriting in the onsite

program

• Acknowledgement of underwriting at the entrance

of CME session

• Acknowledgement of underwriting announced at

the beginning of the session

• One representative is allowed to attend

the session

Workshops – $2,500 each• Emergency medicine-focused topics ranging from

ultrasound, dental, EKG, wilderness medicine, wound care, slit lamp and more

• Acknowledgement of underwriting in the onsite program

• Acknowledgement of underwriting at the entrance of CME workshop

• Acknowledgement of underwriting announced at the beginning of the workshop

• One representative is allowed to attend the workshop

Opportunities / Benefits


Meeting Bag – $8,500 (Platinum Patron Level)(includes cost of bag)

• This complimentary bag commemorating the SEMPA 360

meeting is given to each participant to help with organization

of their meeting materials, session notes, and materials from

the exhibit hall

• Tote bags may display company name and logo (but no specific

product names)

• Opportunity to include promotional flyer in the bag

Mobile App – $5,000 (Platinum Patron Level)

• Banner at bottom of menu pages

• Banner can link to page in app with company messaging

• Opportunity to include promotional

flyer in the bag

Name Badge Lanyards – $5,000 (Platinum Patron Level) Supporter provides 900 lanyards

• High-quality commemorative lanyards given to all registrants

with their name badge holder attached

• Lanyards showcase the supporter’s name and logo and the

SEMPA 360 logo

Notepad – $5,000 (Platinum Patron Level)(includes cost of notepad)

• Corporate supporter branded notepad will be distributed to

each conference attendee

Pens – $5,000 (Platinum Patron Level)Supporter provides 650 pens

• Corporate supporter branded pens will be distributed to each

conference attendee

Additional Opportunities

The trade show hours were just perfect. I like that you did the meals and drinks in the hall. We noticed that they didn’t just come in and get a plate and leave. They came in and walked around and seemed really interested in what was happening in the trade show.

– Deb Miller, Chief Experience Officer, EvidenceCare

Stephanie Batson Sr. Manager, Exhibits & Corporate Development


Jodi Talia Corporate Development Director


Lori Vega Chief Development Officer



Fields with an asterisk (*) are required.

To be printed in the Onsite Program (must have information by January 15, 2020 to guarantee inclusion in the printed material)

*Company Name ________________________________________________________________________________________________________

*Address ______________________________________________________*City ___________________ State ________ ZIP ________________

Telephone _____________________________________________________Toll-Free ________________________________________________

Website ______________________________________________________Fax ____________________________________________________

Contact Information*Contact Name _________________________________________________________________________________________________________

*Title _________________________________________________________*Email __________________________________________________

Same as above

Address _______________________________________________________City, ___________________ State ________ ZIP ________________

Telephone _____________________________________________________Toll-Free ________________________________________________

Website _______________________________________________________Fax ____________________________________________________

Organizations not desired in close proximity* ____________________________________________________________________________________

*Every effort will be made to avoid the companies listed; however, no guarantee can be made.

$1,500 10’ x 10’ booth $3,000 10’ x 20’ booth $4,500 10’ x 30’ booth

My company will be purchasing a beverage for the Wine & Cheese Reception:

2 bottles – $150 4 bottles – $300 Lemonade – $150

AgreementA signature on this application indicates understanding and agreement to comply with all policies, rules, regulations, terms, and conditions in the prospectus, and any other issued by SEMPA regarding its conference; willingness to abide by the payment policy; acknowledgment of having read the rules and regulations; and agreement that the rules and regulations are an integral and binding part of this contract. By signing you also agree that any images and/or photos obtained by SEMPA at the conference may be used on and in SEMPA’s various communication channels and future promotions of the SEMPA conference.

Signature of Authorizing Officer ____________________________________________________________ Date _____________________________

Name of Authorizing Officer (please print)_____________________________________________________ Title ______________________________

Payment Amount $ _____________________________________________________________________________________________________

Check Enclosed (payable to SEMPA) VISA MasterCard AMEX

Card Number ___________________________________________________________ Expiration date _______________CSV _________________

Name as it appears on card ________________________________________________________________________________________________

Billing address (if different from above) ________________________________________________________________________________________

Address _______________________________________________________City ____________________ State ________ Zip ________________

Fax, email or mail completed application with payment to: Stephanie Batson, Sr. Manager, Exhibits & Corporate Development

972.580.2816 (fax) [email protected] W. Royal LaneIrving, TX 75063-2524

2020 Exhibit Space & Corporate Support Application


These policies, terms, rules, and regulations governing the exhibit are part of the application for space and consequently, constitute a part of the contract between the exhibitor and SEMPA. Exhibitors agree to abide by any policies, terms, rules, or regulations that may hereafter be adopted, which shall be as much a part of the contract as though originally incorporated. All matters not specified in the prospectus shall be resolved in the sole direction of SEMPA Exhibit Management.

Violation of any policies, terms, rules, and regulations by the exhibitor, employees, or agents shall annul the right to occupy space, and such exhibitor will forfeit to SEMPA all money that may have been paid.

SEMPA Exhibit Management reserves the right to terminate the exhibit onsite and remove all persons and goods at the exhibitor’s expense. Any damages incurred by SEMPA Exhibit Management to the exhibit will be the responsibility of the exhibitor. The exhibitor expressly waives the service of written notice to re-enter and terminate. SEMPA Exhibit Management reserves the right to refuse assignment of exhibit space at future SEMPA meetings.

1. Eligibility of Exhibitors. In keeping with the educational purposes of the SEMPA 360 Conference, the exhibits are considered an extension and an integral part of the program. Only companies with a product or service directly related to emergency medicine will be accepted.

2. Space Assignments. Space will be assigned on a first come, first served basis.

3. Display Specifications. Each space is 10’ deep x 10’ across and includes the items listed on page 6 of this Prospectus under Benefits.

4. Deposit. Applications submitted prior to November 1, 2019, must be accompanied by a 50% deposit. Applications submitted after that date, must be accompanied by full payment.

5. Cancellation. Notification of an exhibitor’s decision to cancel or reduce exhibit space must be submitted in writing. The effective date of a space cancellation or reduction will be the date when written notice is received and date stamped by SEMPA. Written notification of a space reduction or cancellation must be received on or before November 15, 2019. A 50% service charge will be assessed for the total amount of the reduced or canceled space. After November 15, the exhibiting company will remain liable for the full cost of the original exhibit space.

6. Promotional Activities and Giveaways. Exhibiting companies are permitted to distribute giveaways and conduct prize drawings. All giveaways and prizes must be approved by SEMPA Show Management in writing by Friday, February 14, 2020. This includes all items that are clearly acceptable (with the exception of

descriptive product literature) or not on the pre-approved list of giveaways. This list will be available in the service kit. Removal of items not pre-approved will be strictly enforced. Curtailment of contests will be enforced if activity is not pre-approved by SEMPA. “Actual” drawings are not allowed in the booth during exhibit hours; however, attendees may register for a drawing to be held outside exhibit hours. Please note that SEMPA Show Management will ensure that approved giveaways and drawing items are compliant with AMA, PhRMA, AdvaMed, and other guidelines regarding these items.

7. Sales. The purpose of the technical/commercial exhibits is to further the education of meeting attendees through product and service displays/demonstrations. Direct selling is not allowed—this includes credit card sales. Order taking is permitted within the confines of the exhibit booth, provided that business is conducted in a manner consistent with the professional nature of the exhibits. Processing of order payments onsite is prohibited and any orders taken must be shipped to the customer at a later date.

8. Liability. Each party involved in the exposition agrees to be responsible for any claims arising out of its own negligence or that of its employee or agents. All parties have a responsibility, and are required to maintain adequate insurance coverage against injuries to persons, damage to or loss of property, and any inability to meet their obligations as set forth in this prospectus.

SEMPA, Freeman Decorating, or the Hyatt Regency Chicago will bear no liability for personal injuries, whether suffered by an exhibitor, its employees, its contractors, agents, or business invitees. SEMPA, Freeman Decorating, or the Hyatt Regency Chicago will also assume no liability for loss or damage to the property of an exhibitor, its employees, its contractors, agents, or business invitees, regardless of the cause, unless such injury or damage results from, or is caused by, the negligence or wrongful acts of SEMPA, Freeman Decorating, or the Hyatt Regency Chicago.

Each exhibitor, in making application for space, agrees to protect, indemnify, and hold harmless SEMPA, Freeman Decorating, and the Hyatt Regency Chicago from any and all claims, liability, damages, or expenses (including attorney’s fees) asserted against them or incurred by them as a result of, or in connection with, any loss of or damage to property, or injury to per sons resulting from, arising out of, or in any way connected with the negligence or wrongful acts of the exhibitor or its agents, servants, or employees.

SEMPA, Freeman Decorating, or the Hyatt Regency Chicago shall in no event be liable to an exhibitor for any lost business opportunities or for any other type of direct or consequential damages alleged to be due from a breach of contract. It is understood and agreed that the sole liability of SEMPA to the exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor pursuant to this contract, as an exclusive remedy.

April 14-18, 2019 • New Orleans, LA • New Orleans Marriott

Rules & Regulations

®

sempa.org

®@SEMPA360

Facebook.com/SEMPAFAN

@SEMPAORG

www.sempa.org

EMERGENCY MEDICINE FROM EVERY ANGLE

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Exhibit & Corporate Support Opportunities - SEMPA · 2019-10-15 · Exhibit & Corporate Support...

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Transcript of Exhibit & Corporate Support Opportunities - SEMPA · 2019-10-15 · Exhibit & Corporate Support...