Exel Shortcut keys

8/14/2019 Exel Shortcut keys

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Function keys in Microsoft Excel

Function Key SHIFT CTRL

F1 What's This?

F2 Edit the active cell Edit a cell comment

F3 Define a name

F4 Repeat the last action Close the window

F5 Go To Display the Find dialog box Restore the window size

F6 Move to the next pane Move to the previous pane

F7 Spelling command Move the window

F8 Extend a selection Add to the selection Resize the window

F9 Minimize the workbook

F10

F11 Create a chart Insert a new worksheet

F12 Save As command Save command Open command

Display Help or the

Office Assistant

Paste a name into aformula

Paste a function into aformula

Repeat the last Find (FindNext)

Move to the next workbookwindow

Calculate all sheets inall open workbooks

Calculate the activeworksheet

Make the menu baractive

Display a shortcut menu(right click)

Maximize or restore theworkbook window

Insert a Microsoft Excel 4.0macro sheet


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ALT CTRL+SHIFT ALT+SHIFT

Insert a chart sheet

Save As command Save command

Exit

Print command

Insert a new

worksheet

Create names by usingrow and column labels

Move to the previousworkbook window

Display the Macrodialog box

Display Visual BasicEditor


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Enter data by using shortcut keys

To Press

Complete a cell entry ENTER

Cancel a cell entry ESC

Repeat the last action F4 or CTRL+YStart a new line in the same cell ALT+ENTERDelete the character to the left of the insertion point, or delete BACKSPACE

Delete the character to the right of the insertion point, or delet DELETE

Delete text to the end of the line CTRL+DELETE

Move one character up, down, left, or right Arrow keys

Move to the beginning of the line HOME

Edit a cell comment SHIFT+F2Create names from row and column labels CTRL+SHIFT+F3Fill down CTRL+DFill to the right CTRL+RFill the selected cell range with the current entry CTRL+ENTERComplete a cell entry and move down in the selection ENTERComplete a cell entry and move up in the selection SHIFT+ENTER

Complete a cell entry and move to the right in the selectioTABComplete a cell entry and move to the left in the selectionSHIFT+TAB

Work in cells or the formula bar by using shortcut keys

To Press

Start a formula = (EQUAL SIGN)Cancel an entry in the cell or formula bar ESCEdit the active cell F2

BACKSPACE

Paste a name into a formula F3

Define a name CTRL+F3Calculate all sheets in all open workbooks F9Calculate the active worksheet SHIFT+F9Insert the AutoSum formula ALT+= (EQUAL SIGN)Enter the date CTRL+; (SEMICOLON)Enter the time CTRL+SHIFT+: (COLON)

Insert a hyperlink CTRL+KComplete a cell entry ENTER

CTRL+SHIFT+" (QUOTATION MARK)

Alternate between displaying cell values and displaying c CTRL+` (SINGLE LEFT QUOTATION MARK)

CTRL+' (APOSTROPHE)

Enter a formula as an array formula CTRL+SHIFT+ENTERDisplay the Formula Palette after you type a valid functio CTRL+A

CTRL+SHIFT+A

Display the AutoComplete list ALT+DOWN ARROW

Edit the active cell and then clear it, or delete thepreceding character in the active cell as you edit the cellcontents

Copy the value from the cell above the active cell intothe cell or the formula bar

Copy a formula from the cell above the active cell intothe cell or the formula bar

Insert the argument names and parentheses for afunction, after you type a valid function name in aformula


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Format data by using shortcut keys

To

Display the Style command (Format menu)Display the Cells command (Format menu)

Apply the General number formatApply the Currency format with two decimal places (negative numbers appear in parentheses)Apply the Percentage format with no decimal placesApply the Exponential number format with two decimal placesApply the Date format with the day, month, and yearApply the Time format with the hour and minute, and indicate A.M. or P.M.Apply the Number format with two decimal places, 1000 separator, and for negative valuesApply the outline borderRemove all bordersApply or remove bold formattingApply or remove italic formattingApply or remove an underline

Apply or remove strikethrough formattingHide rowsUnhide rowsHide columnsUnhide columns

Edit data by using shortcut keys

To

Edit the active cellCancel an entry in the cell or formula bar

Paste a name into a formulaComplete a cell entryEnter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formula

Insert, delete, and copy a selection by using shortcut keys

ToCopy the selectionPaste the selectionCut the selectionClear the contents of the selectionInsert blank cellsDelete the selectionUndo the last action

Edit the active cell and then clear it, or delete the preceding character in the active cell as you editthe cell contents

Insert the argument names and parentheses for a function, after you type a valid function name ina formula


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Move within a selection by using shortcut keys

To

Move from left to right within the selection, or move down one cell if only one column is selected

Move from right to left within the selection, or move up one cell if only one column is selectedMove clockwise to the next corner of the selectionMove to the right between nonadjacent selectionsMove to the left between nonadjacent selections

Move from top to bottom within the selection (down), or in the direction that is selected on the Edit

tab (Tools menu, Options command)Move from bottom to top within the selection (up), or opposite to the direction that is selected onthe Edit tab (Tools menu, Options command)


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Press

ALT+' (APOSTROPHE)CTRL+1

CTRL+SHIFT+~CTRL+SHIFT+$CTRL+SHIFT+%CTRL+SHIFT+^CTRL+SHIFT+#CTRL+SHIFT+@CTRL+SHIFT+!CTRL+SHIFT+&CTRL+SHIFT+_CTRL+BCTRL+ICTRL+U

CTRL+5CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)CTRL+SHIFT+)

Press

F2ESC

BACKSPACEF3ENTERCTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+A

PressCTRL+CCTRL+VCTRL+XDELETECTRL+SHIFT+PLUS SIGNCTRL+ CTRL+Z


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Press

ENTER

SHIFT+ENTER

TAB

SHIFT+TABCTRL+PERIODCTRL+ALT+RIGHT ARROWCTRL+ALT+LEFT ARROW


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Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by

To

Extend the selection by one cellExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the beginning of the rowExtend the selection to the beginning of the worksheetExtend the selection to the last cell used on the worksheet (lower-right corner)Select the entire columnSelect the entire rowSelect the entire worksheetIf multiple cells are selected, select only the active cellExtend the selection down one screen

Extend the selection up one screenWith an object selected, select all objects on a sheetAlternate between hiding objects, displaying objects, and displaying placeholders for objectsShow or hide the Standard toolbarIn End mode, toTurn End mode on or offExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the last cell used on the worksheet (lower-right corner)

With SCROLL LOCK on, toTurn SCROLL LOCK on or off

Scroll the screen up or down one rowScroll the screen left or right one columnExtend the selection to the cell in the upper-left corner of the windowExtend the selection to the cell in the lower-right corner of the window

Select cells with special characteristics by using shortcut keys

To

Select the current array, which is the array that the active cell belongs toSelect all cells with comments

Select only cells that are directly referred to by formulas in the selectionSelect all cells that are directly or indirectly referred to by formulas in the selection

Select the current region around the active cell (the current region is an area enclosed by blankrows and blank columns)

Extend the selection to the last cell in the current row; this keystroke is unavailable if youselected the Transition navigation keys check box on the Transition tab (Tools menu, Optionscommand)

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCKturned off, your selection moves the distance you scroll. If you want to keep the same selectionas you scroll, turn on SCROLL LOCK first.

Select the current region around the active cell (the current region is an area enclosed by blank

rows and blank columns)

Select cells whose contents are different from the comparison cell in each row (for each row, thecomparison cell is in the same column as the active cell)

Select cells whose contents are different from the comparison cell in each column (for eachcolumn, the comparison cell is in the same row as the active cell)


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Select only cells with formulas that refer directly to the active cellSelect all cells with formulas that refer directly or indirectly to the active cellSelect only visible cells in the current selection

Select chart items by using shortcut keys

To

Select the previous group of itemsSelect the next group of itemsSelect the next item within the groupSelect the previous item within the group


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using shortcut keys

Press

CTRL+SHIFT+* (ASTERISK)SHIFT+ arrow keyCTRL+SHIFT+ arrow keySHIFT+HOMECTRL+SHIFT+HOMECTRL+SHIFT+ENDCTRL+SPACEBARSHIFT+SPACEBARCTRL+ASHIFT+BACKSPACESHIFT+PAGE DOWN

SHIFT+PAGE UPCTRL+SHIFT+SPACEBARCTRL+6CTRL+7PressENDEND, SHIFT+ arrow keyEND, SHIFT+HOME

END, SHIFT+ENTERPressSCROLL LOCK

UP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+END

Press

CTRL+SHIFT+* (ASTERISK)CTRL+/CTRL+SHIFT+O (the letter O)

CTRL+\

CTRL+SHIFT+|CTRL+[CTRL+SHIFT+{


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CTRL+]CTRL+SHIFT+}ALT+SEMICOLON

Press

DOWN ARROWUP ARROWRIGHT ARROWLEFT ARROW


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Move and scroll on a worksheet or workbook by using

To

Move one cell in a given direction

Move to the edge of the current data regionMove between unlocked cells on a protected worksheetMove to the beginning of the rowMove to the beginning of the worksheet

Move down one screenMove up one screenMove one screen to the rightMove one screen to the leftMove to the next sheet in the workbook

Move to the previous sheet in the workbookMove to the next workbook or windowMove to the previous workbook or windowMove to the next paneMove to the previous paneScroll to display the active cell

In End mode, to

Turn End mode on or offMove by one block of data within a row or column

With SCROLL LOCK turned on, to

Turn SCROLL LOCK on or off

Move to the cell in the upper-left corner of the windowMove to the cell in the lower-right corner of the windowScroll one row up or downScroll one column left or right

Move to the last cell on the worksheet, which is the cell at theintersection of the right-most used column and the bottom-mostused row (in the lower-right corner); cell opposite the Home cell,which is typically A1

Move to the last cell on the worksheet, which is the cell at theintersection of the right-most used column and the bottom-mostused row (in the lower-right corner); cell opposite the Home cell,which is typically A1

Move to the last cell to the right in the current row that is notblank; unavailable if you have selected the Transition navigationkeys check box on the Transition tab (Tools menu, Optionscommand)

Tip When you use the scrolling keys (such as PAGE UP andPAGE DOWN) with SCROLL LOCK turned off, your selectionmoves the distance you scroll. If you want to preserve yourselection while you scroll through the worksheet, turn onSCROLL LOCK first.


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hortcut keys

Press

Arrow key

CTRL+ arrow keyTABHOMECTRL+HOME

CTRL+ENDPAGE DOWNPAGE UPALT+PAGE DOWNALT+PAGE UPCTRL+PAGE DOWN

CTRL+PAGE UPCTRL+F6 or CTRL+TABCTRL+SHIFT+F6 or CTRL+SHIFT+TABF6SHIFT+F6CTRL+BACKSPACE

Press

ENDEND, arrow key

END, HOME

END, ENTER

Press

SCROLL LOCK

HOMEENDUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROW


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Work with databases

Work in a data form by using shortcut keys

To

Select a field or a command buttonMove to the same field in the next recordMove to the same field in the previous recordMove to the next field you can edit in the recordMove to the previous field you can edit in the recordMove to the first field in the next recordMove to the first field in the previous recordMove to the same field 10 records forwardMove to the same field 10 records backMove to the new recordMove to the first recordMove to the beginning or end of a fieldMove one character left or right within a fieldExtend a selection to the beginning of a fieldExtend a selection to the end of a fieldSelect the character to the leftSelect the character to the right

Work with the AutoFilter feature by using short

To

Display the AutoFilter list for the current columnClose the AutoFilter list for the current columnSelect the next item in the AutoFilter listSelect the previous item in the AutoFilter list

Select the first item (All) in the AutoFilter listSelect the last item in the AutoFilter listFilter the list by using the selected item in the AutoFilter

Work with the PivotTable Wizard by using shor

In Step 3 of the PivotTable Wizard, to

Select the next or previous field button in the listSelect the field button to the right or left in a multicolumMove the selected field into the Page areaMove the selected field into the Row areaMove the selected field into the Column area

Move the selected field into the Data areaDisplay the PivotTable Field dialog box

Work with page fields in a PivotTable by using

To

Select the previous item in the listSelect the next item in the listSelect the first visible item in the list


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, lists, and PivotTables by using shortcut keys

Press

ALT+ key, where key is the underlined letter in the field or command nameDOWN ARROWUP ARROWTABSHIFT+TABENTERSHIFT+ENTERPAGE DOWNPAGE UPCTRL+PAGE DOWNCTRL+PAGE UPHOME or ENDLEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+ENDSHIFT+LEFT ARROWSHIFT+RIGHT ARROW

cut keys

Press

Select the cell that contains the column label, and then press ALT+DOWN ARROWALT+UP ARROWDOWN ARROWUP ARROW

HOMEENDENTER

tcut keys

Press

UP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWALT+PALT+RALT+C

ALT+DALT+L

shortcut keys

Press

UP ARROWDOWN ARROWHOME


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ENDENTER

shortcut keys

Press

ALT+SHIFT+RIGHT ARROWALT+SHIFT+LEFT ARROW


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Keys for windows and

In a window, to

Switch to the next programSwitch to the previous program

Show the Windows Start menuClose the active workbook windowRestore the active workbook windowSwitch to the next workbook windowSwitch to the previous workbook windowCarry out the Move command (workbook icon menu, menu bar)Carry out the Size command (workbook icon menu, menu bar)Minimize the workbook window to an iconMaximize or restore the workbook windowSelect a folder in the Open or Save As dialog box (File menu)Choose a toolbar button in the Open or Save As dialog box (File menu)Update the files visible in the Open or Save As dialog box (File menu)

In a dialog box, to

Switch to the next tab in a dialog boxSwitch to the previous tab in a dialog boxMove to the next option or option groupMove to the previous option or option group

Move to an option in a drop-down list box

Select an option, or select or clear a check boxOpen the selected drop-down list boxClose the selected drop-down list box

Cancel the command and close the dialog box

In a text box, to

Move to the beginning of the entryMove to the end of the entry

Move one character to the left or rightMove one word to the left or rightSelect from the insertion point to the beginning of the entrySelect from the insertion point to the end of the entrySelect or unselect one character to the leftSelect or unselect one character to the rightSelect or unselect one word to the leftSelect or unselect one word to the right

Move between options in the active drop-down list box or between someoptions in a group of options

Perform the action assigned to the active button (the button with the dottedoutline), or select or clear the active check box

Perform the action assigned to the default command button in the dialogbox (the button with the bold outline often the OK button)


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dialog boxes

Press

ALT+TABALT+SHIFT+TAB

CTRL+ESCCTRL+WCTRL+F5CTRL+F6CTRL+SHIFT+F6CTRL+F7CTRL+F8CTRL+F9CTRL+F10ALT+0 to select the folder list; arrow keys to select a folderALT+ number (1 is the leftmost button, 2 is the next, and so on)F5

Press

CTRL+TAB or CTRL+PAGE DOWNCTRL+SHIFT+TAB or CTRL+PAGE UPTABSHIFT+TAB

Arrow keys

SPACEBAR

ALT+DOWN ARROWESC

ENTERESC

Press

HOMEEND

LEFT ARROW or RIGHT ARROWCTRL+LEFT ARROW or CTRL+RIGHT ARROWSHIFT+HOMESHIFT+ENDSHIFT+LEFT ARROWSHIFT+RIGHT ARROWCTRL+SHIFT+LEFT ARROWCTRL+SHIFT+RIGHT ARROW

Letter key for the first letter in the option name you want (when adrop-down list box is selected)

ALT+ letter, where letter is the key for the underlined letter in theoption name


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Print and preview a document by us

To

Display the Print command (File menu)

Work in print preview

To

Move around the page when zoomed inMove by one page when zoomed outMove to the first page when zoomed outMove to the last page when zoomed out

Outline data by using short

To

Ungroup rows or columnsGroup rows or columnsDisplay or hide outline symbolsHide selected rowsUnhide selected rowsHide selected columnsUnhide selected columns

Keys for menus

To

Show a shortcut menuMake the menu bar activeShow the program icon menu (on the program title bar)

Select the next or previous command on the menu or submenu

Select the first or last command on the menu or submenuClose the visible menu and submenu at the same time

Select the menu to the left or right, or, with a submenu visible, switchbetween the main menu and the submenu

Close the visible menu, or, with a submenu visible, close the submenuonly

Tip You can select any menu command on the menu bar or on a visibletoolbar with the keyboard. Press ALT to select the menu bar. (To thenselect a toolbar, press CTRL+TAB; repeat until the toolbar you want isselected.) Press the letter that is underlined in the menu name thatcontains the command you want. In the menu that appears, press theletter underlined in the command name that you want.


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Keys for toolbars

On a toolbar, to

Make the menu bar activeSelect the next or previous toolbarSelect the next or previous button or menu on the toolbar

Open the selected menuPerform the action assigned to the selected buttonEnter text in the selected text box

Keys for using the Office A

To

Make the Office Assistant the active balloon

Select a Help topic from the topics displayed by the Office AssistantSee more help topicsSee previous help topicsClose an Office Assistant messageGet Help from the Office AssistantDisplay the next tipDisplay the previous tipClose tips

Show or hide the Office Assistant in a wizard

Select an option from a drop-down list box or from a drop-down menuon a button


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ing shortcut keys

Press

CTRL+P

Press

Arrow keysPAGE UP or PAGE DOWNCTRL+UP ARROW or CTRL+LEFT ARROWCTRL+DOWN ARROW or CTRL+RIGHT ARROW

cut keys

Press

ALT+SHIFT+LEFT ARROWALT+SHIFT+RIGHT ARROWCTRL+8CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)CTRL+SHIFT+)

Press

SHIFT+F10F10 or ALTALT+SPACEBAR

LEFT ARROW or RIGHT ARROWHOME or ENDALT

ESC

DOWN ARROW or UP ARROW (with the menu orsubmenu displayed)


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Press

F10 or ALTCTRL+TAB or CTRL+SHIFT+TABTAB or SHIFT+TAB (when a toolbar is active)

ENTERENTERENTER

ssistant

Press

ALT+F6; repeat until the balloon is active

ALT+DOWN ARROWALT+UP ARROWESCF1ALT+NALT+BESC

Arrow keys to move through options in the list ormenu; ENTER to select the option you want (whena drop-down list box is selected)

ALT+topic number (where 1 is the first topic, 2 isthe second, and so on)

TAB to select the Office Assistant button;SPACEBAR to show or hide the Assistant

Exel Shortcut keys

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