Executive Positions - Official

8/7/2019 Executive Positions - Official

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Executive Positions

VP ExternalOversee portfolio consisting of:External Directors (x3)

Responsibilities:

Develop and carry out UECs vision

Responsible to ensure overall success of all external events

Foster a professional environment in our events on behalf of UEC

Arrange regular meetings and organize with directors under his or her supervision

Communicate responsibilities, accountability and performance measurement to directors

Take appropriate action and initiative when directors do not complete t heir tasks.

Weekly performance reporting to the President

Attend all UEC events + Hold weekly office hoursConstantly seek opportunities to improve efficiency of UEC operations

Successful Applicant Qualities

Clear understanding of UEC`s vision of organizing truly valuable events for the benefit of students

Excellent Leadership and motivational approaches, as well as conflict resolution

Exceptional event and project management

Excellent verbal and written communication skills

Ability to delegate tasks, monitoring without micromanaging, and solving issues

Feasible and realistic innovation and creativity

VP InternalOversee portfolio consisting of:Internal Directors (x2)

Responsibilities:

Develop and carry out UEC`s vision

Responsible to ensure overall success of all internal events

Liaison with the Department of Economics, Career Centre, and other academic societies.



Take appropriate action and initiative when directors do not complete their tasks.


Attend all UEC events + Hold weekly office hoursConstantly seek opportunities to improve efficiency of UEC operations



Excellent Leadership and motivational approaches, as well as conflict resolution

Exceptional event and project management

Excellent verbal and written communication skills

Ability to delegate tasks, monitoring without micromanaging, and solving issues

Feasible and realistic innovation and creativity


2/5

VP StrategyOversee portfolio consisting of:

Promotions Director (x2) + associate volunteers for promotions

IT Director

Creative Director

Responsibilities:

Create a promotions strategy and marketing vision in accordance with UEC`s visionResearch and identify all means of promotions and marketing on campus suitable for every event

Maintain public relations, including the Medium and UTMTV, as well as event follow-up postings on

the UEC website. Also determine and execute if public relations is appropriate for event.

Coordinate simultaneous event promot ions to avoid overlap and dilution

Edit and release the UEC Newsletter (Fall and Winter edition) to be sent to stakeholders


Take appropriate action and initiative when di rectors do not complete their tasks.


Attend all UEC events + Hold weekly office hours

Constantly seek opportunities to improve efficiency of UEC operations




Excellent leadership and motivational skills

Exceptional verbal and written communication skills

Highly energetic and passionate to promote UEC events

Ability to multitask and balance conflicting demands

Ability to delegate tasks, manage team, and monitoring their performance

VP FinanceThe VP Finance will play the critical role of overseeing all revenues, costs, funding/sponsorship

opportunities, internal controls and administrative functions of the organization.

Responsibilities

Maintain all receipts of all cash inflow and outflows of organization, and report to the President

Re-evaluating budget and allocating funds for all events, seminars and other needs

Coordinate with other directors to make payments, purchase items/gifts for events, etc.

Help other VP`s and directors with estimating costs and their feasibility

Ensure that funds are being spent efficiently, depending on events and other expenses

Prepare internal controls and internal audit subcommittee to prepare for UTMSU audit.

Seek and apply for funding opportunities, and create proposals with attached budgets.

Negotiate funding from Department of Economics, and report them with our financials

All Room Booking and Food ordering for all UEC events (Conference Services)

Other admin work, such as picking up mail, purchase office supplies, issue cheques, etc.

Attend all UEC events + Hold weekly office hours


Extremely organized and detail-oriented, critical thinking, problem solving and time-management skills

Strong proficiency in Excel Modelling skills, as well as ability to present insightful reports on excel

Reporting - Ability to report concisely and presenting professional reports (Word, Excel)

Accounting/Finance concepts from courses are assets, such as Budgeting, Variance Analysis

Highly reliable - complete any task without being reminded, and inform President when completed

Ability to travel easily for transactions (bank, payments to merchants, etc)


3/5

External Directors (x3)This position is to ensure that students on campus have opportunities to network with outside relevant

organizations, whether they are associations or non-for-profit, as well as job opportunities with

companies, government bodies and financial institutions. Events may include guest lecturers.

Responsibilities

Encourage speakers and organizations to come to campus for recruitment and networking

opportunitiesEstablish contacts with other local institutions and organizations

Planning and mapping out of networking and recruiting events

Ensure that external representatives are well-welcomed.

Cold-calling recruiters and organizations to come to UTM

Attend all UEC events


Strong written and communication skills

Organized and efficient with excellent interpersonal skills

Ability to adapt quickly and respond to urgent changes

Previous event organizing experience is an asset

Excellent interpersonal skills

Internal Directors (x2)The Undergraduate Economics Council would like to show students that our council is socially

responsible, whether to the community, to the environment, or to its students.

Responsibilities

Organizing events throughout the year to promote community involvement, environmental

sustainability and ethical behavior in university

Find creative ways to inspire students to give back to the community

Write articles on the UEC website about how economics relates to social responsibility

Challenge students to ``go green``Serve as a mediator when conflicts arise

Be constantly aware of issues and top stories In the news, including disasters and events



Strong Ethics and Social Responsibility awareness

Knowledge of the importance of environmental sustainability

Outgoing and creative

Project Management taking an idea and executing it successfully

Great presentations skills (in front of big crowds)

Project management skills

Organizational skills


4/5

Promotions Directors (X2)

The Promotions Director will be responsible for the branding, marketing image and promoting of either

internal or external events. The main focus for this role is to promote events through various media on

campus, including class speeches, internet and emails. Also lead a team of associate volunteers.

Responsibilities

Implementing the promotional strategy of UECLiaise with respective director (internal or external) to determine correct marketing opportunities

Use promotional means such as Facebook and other tools to promote events

Take advantage of other opportunities, such as Frosh Week, Clubs Week, March Break Open House

Coordinate promotions with IT Director, Creative Director and VP Finance (costs)

Weekly update of promotions undergoing to VP Strategy

Lead and monitor a team of associate volunteers for class speeches, one-on-one marketing, etc.



Excellent Presentation Skills (speech experience for large crowds an asset) and Communication skills

Highly creative, extremely organized and detail-oriented

Great leadership and motivational skillsEnergetic and passionate to promote UEC events

Ability to execute promotions under time pressure, as well as taking initiative

Creative Director

The Creative Director will be responsible for designing promotional posters, taking pictures during

events, and shooting/editing promotional youtube video.

Responsibilities

Work with other directors, especially the promotions director, to post information

Maintain server and email service for directors, as well as support

Report on the levels of visits on the website

Responsible to take photos and videos during UEC events, as well as promotional videos

Inserting applications that will help the organization and logistics of UEC and its events

Design of other promotional requirements (t-shirts, promotional giveaways, etc)



Understanding of what makes a poster effective

Photoshop is a must

Video and Photo equipment required (DSRL is a strong asset)

Previous poster design, photography and video shooting/editing experience are assets

Creativity, communications skills, and open to suggestions


5/5

IT Director

The IT Director will be responsible for the design, programming, and maintenance of UEC website.

Responsibilities

Ensure that the UEC website is easy and attractive to everyone

Work with strategy team and other directors to post announcements, uploading pictures, etc.

Ensure the functionality of the website at all timesMaintain server and email service for directors, as well as support

Report on the levels of visits on the website

Create and maintain and registration forms for event sign-up

Check the UEC Gmail account (responding to emails, forwarding to appropriate director)

Constantly improve the functionality of the website by suggesting website applications that will help

UEC and its logistics for events, public relations, etc.



Proficiency in website design and maintenance (HTML, photoshop required)

Previous website experience and PHP coding are assets

Ability to update and post information on the website quickly when neededCreative and open to criticism and suggestions

Strong communication, organizational and time management skills

Ability to work in team and individually

Executive Positions - Official

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