Excel ninja
76
SO, YOU Want to BE an Excel Ninja, Do Ya?
-
Upload
mrdevonwright -
Category
Documents
-
view
1.561 -
download
0
description
Presentation for excel pirates looking to become ninja good.
Transcript of Excel ninja
SO, YOU Want to BE an
Excel Ninja,
Do Ya?
There are people working in offices and cubicles around the world who
don’t even realize….
…that they could be a real life ninja…
LIKE THIS KID!
…that they could be a real life ninja…
LIKE THIS KID!
…how, you ask?
WITH EXCEL!
If this was data,and you were a ninja,
you could fightall these guys at once,
and WIN!
Excel allows you to manhandle data quickly, flexibly and powerfully! Just
like a ninja!
Excel allows you to manhandle data quickly, flexibly and powerfully! Just
like a ninja!
Organization
-Lists and Tables
-Data Searching/Filtering
-Formatting
Excel allows you to manhandle data quickly, flexibly and powerfully! Just
like a ninja!
Organization
Presentation
-Lists and Tables
-Data Searching/Filtering
-Formatting
-Charts and Graphs
-Pivot Tables
-Conditional Formatting
Excel allows you to manhandle data quickly, flexibly and powerfully! Just
like a ninja!
Organization
Presentation
Calculation
-Lists and Tables
-Data Searching/Filtering
-Formatting
-Calculation
-Statistical Analysis
-Goal Seek/Solver Optimization
-Charts and Graphs
-Pivot Tables
-Conditional Formatting
Hiya!
LET US BEGIN!
YELLOW BELT
HEYAAH!!!
THE FUNDEMENTALS
FACT: Ninja’s are super fast.
FACT: Ninja’s are super fast.
FACT: Ninja’s are super fast.
That’s because they use keyboard shortcuts.
Menu-based Shortcuts
One letter for each Menu option is underlined.
Menu-based Shortcuts
One letter for each Menu option is underlined.
Press and hold the altkey, then press one ofthe underlined letter.
Menu-based Shortcuts
One letter for each Menu option is underlined.
Press and hold the altkey, then press one ofthe underlined letter.
The corresponding dropdown menu willopen.
Menu-based Shortcuts
One letter for each Menu option is underlined.
Press and hold the altkey, then press one ofthe underlined letter.
The corresponding dropdown menu willopen.
Menu-based
shortcuts apply to
ALL MO applications
Menu-based ShortcutsEXCERCISES!
FACT: Ninja’s are super flexible.
FACT: Ninja’s are super flexible.
FACT: Ninja’s are super flexible.
That’s because they use absolute and relative cell references!
Relative references are fixed ‘relative’ toanother cell.
Relative References
Relative references are fixed ‘relative’ toanother cell.
if you copy a formula containing a relative reference, the reference changes.
Relative References
To create an absolute reference, insert a dollar sign ($) before the column and/or row of the cell reference.
Relative references are fixed ‘relative’ toanother cell.
if you copy a formula containing a relative reference, the reference changes.
Absolute References
Relative References
To create an absolute reference, insert a dollar sign ($) before the column and/or row of the cell reference.
Absolute referenceswon’t change their reference row/column!
Relative references are fixed ‘relative’ toanother cell.
if you copy a formula containing a relative reference, the reference changes.
Absolute References
Relative References
To create an absolute reference, insert a dollar sign ($) before the column and/or row of the cell reference.
Absolute referenceswon’t change their reference row/column!
Relative references are fixed ‘relative’ toanother cell.
if you copy a formula containing a relative reference, the reference changes.
Absolute and Relative
References allow for
SUPER flexibility
Absolute References
Relative References
Relative vs. AbsoluteEXCERCISES!
RED BELT
WAAA!!!
NINJA ORGANIZATION
FACT: Ninja’s can find anything, anywhere…
FACT: Ninja’s can find anything, anywhere…
FACT: Ninja’s can find anything, anywhere…
That’s because they use lookups and filters.
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value you are trying to match
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value you are trying to match
Table of data you are looking in
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value you are trying to match
Table of data you are looking in
Column you want to get info from
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value you are trying to match
Table of data you are looking in
Column you want to get info from
Lookup type (leave blank or O)
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value you are trying to match
Table of data you are looking in
Column you want to get info from
Lookup type (leave blank or O)
VLOOKUP is pretty good…
INDEX/MATCH is ninja good…
=MATCH(lookup_value,lookup_array,[match_type])
NINJA!
Value you are trying to match
INDEX/MATCH is ninja good…
=MATCH(lookup_value,lookup_array,[match_type])
NINJA!
Value you are trying to match
INDEX/MATCH is ninja good…
=MATCH(lookup_value,lookup_array,[match_type])
Table of data you are looking in
NINJA!
Value you are trying to match
INDEX/MATCH is ninja good…
=MATCH(lookup_value,lookup_array,[match_type])
Table of data you are looking in
Optional: always set to O!
NINJA!
Value you are trying to match
INDEX/MATCH is ninja good…
=MATCH(lookup_value,lookup_array,[match_type])
Table of data you are looking in
Optional: always set to O!
Output will be a row number...
NINJA!
INDEX/MATCH is ninja good…NINJA!
Use MATCH out put in the index!
=INDEX(table_array,row_num,[col_num])
INDEX/MATCH is ninja good…NINJA!
Use MATCH out put in the index!
=INDEX(table_array,row_num,[col_num])
Use MATCH row output
INDEX/MATCH is ninja good…NINJA!
Use MATCH out put in the index!
=INDEX(table_array,row_num,[col_num])
Use MATCH row output
Table of data you are looking in
INDEX/MATCH is ninja good…NINJA!
Use MATCH out put in the index!
=INDEX(table_array,row_num,[col_num])
Use MATCH row output
Table of data you are looking in
Optional: columnyou want to look in
Look-upEXCERCISES!
Most people fight with large data sets, and lose.
Most people fight with large data sets, and lose.
But that’s because they don’t know the ancient technique of Auto Data Filter…
GOT LARGE
DATA SETS?
1.) Select the your headers
2.) Press Alt + D + F + F…
(Data – Filter – AutoFilter)
Ninja speed… Ninja organization...
Filtered columns have blue arrows
Filtered rows have blue numbers
All rows not matching selected data are hidden
Data FilterEXCERCISES!
BLACK BELT
HOOOY!
NINJA PRESENTATION
FACT: Ninja’s always look super slick...
FACT: Ninja’s always look super slick...
FACT: Ninja’s always look super slick...
That’s because they use charts and pivot tables.
Charts can help you be seriously Ninja in organizing and presenting your data…
Charts can help you be seriously Ninja in organizing and presenting your data…
But Excel default charts are not enough…
Charts can help you be seriously Ninja in organizing and presenting your data…
Because they are
seriously UGLYUGLY
But Excel default charts are not enough…
Default Excel Chart
0
2
4
6
8
10
12
14
16
1 2 3 4 5
Chart Option
Ug
lines
s
Suckiness
123456 78 910111213
00.10.20.30.40.50.60.70.80.9
1
A Microsoft Excel default chart
Series1
Series2
Series3
Series1 0.45 0.8 0.33 0.97 0.14 0.03 0.42 0.36 0.92 0.12 0.39 0.15 0.74
Series2 0.79 0.73 0.54 0.06 0.24 0.86 0.31 0.55 0.84 0.72 0.3 0.08 0.37
Series3 0.97 0.35 0.42 0.49 0.9 0.65 0.02 0.24 0.5 0.02 0.62 0.65 0.45
1 2 3 4 5 6 7 8 9 10 11 12 13
Because they are
seriously UGLYUGLY
Do they have to be so ?UGLY
No…
But they are…
Do they have to be so ?UGLY
So lets be all Ninja about it and make them super good
looking…
CHARTEXCERCISES!
AS MASTER MALCOLM WILL SHOW YOU, PIVOT TABLES ARE SUPER NINJA’s WHEN IT COMES TO MANHANDLING DATA!
AS MASTER MALCOLM WILL SHOW YOU, PIVOT TABLES ARE SUPER NINJA’s WHEN IT COMES TO MANHANDLING DATA!
They are
NOT UGLYUGLY
and!
AS MASTER MALCOLM WILL SHOW YOU, PIVOT TABLES ARE SUPER NINJA’s WHEN IT COMES TO MANHANDLING DATA!
They are
NOT UGLYUGLY
and!
Malcolm’s WhitePages photo!
Pivot TableEXCERCISES!
CONGRATULATIONS!
You are officially an EXCEL ninjaNINJA!
Always
Remember:
Follow @MrDevonWright on Twitter!
CONGRATULATIONS!
FAST
You are officially an EXCEL ninjaNINJA!
Always
Remember:
Keyboard Shortcuts make you:
Follow @MrDevonWright on Twitter!
CONGRATULATIONS!
FLEXIBLEFAST
You are officially an EXCEL ninjaNINJA!
Always
Remember:
Keyboard Shortcuts make you:
Absolute andRelative rangesmake you:
Follow @MrDevonWright on Twitter!
CONGRATULATIONS!
FLEXIBLE FINDFAST
You are officially an EXCEL ninjaNINJA!
Always
Remember:
Keyboard Shortcuts make you:
Absolute andRelative rangesmake you:
Look ups and Filters help you:
Follow @MrDevonWright on Twitter!
CONGRATULATIONS!
FLEXIBLE FINDFAST FINE
You are officially an EXCEL ninjaNINJA!
Always
Remember:
Keyboard Shortcuts make you:
Absolute andRelative rangesmake you:
Look ups and Filters help you:
Charts and Pivot Tables make you look:
Follow @MrDevonWright on Twitter!
CONGRATULATIONS!
FLEXIBLE FINDFAST FINE
You are officially an EXCEL ninjaNINJA!
Always
Remember:
Keyboard Shortcuts make you:
Absolute andRelative rangesmake you:
Look ups and Filters help you:
Charts and Pivot Tables make you look:
LIKE A NINJA!!!Follow @MrDevonWright on Twitter!
Don’t be a pirate… be a Ninja.
Thank You!
Follow
On
Twitter@MrDevonWright
QUESTIONS?
Don’t be a pirate… be a Ninja.
Follow
On
Twitter@MrDevonWright
