ExcelLesson 3

Functions

Function is a built-in formula that performs calculations automatically.– Examples:

SUM (Adds a series of cells)COUNT (Counts non-blank cells in a range)MAX (Finds the highest value in a range)MIN (Finds the lowest value in a range)

Function Wizard

The Paste Function icon fx is located on the Standard Toolbar

Open the worksheet Payroll In cell A12 add the label TOTAL Position your cursor in cell D12 Click on the Function Wizard

– We want to find the total hours worked by all employees, so we will need to use the SUM feature

– Click on SUM, click OK– A dialog box will appear, select cells D6:D10

and click OK– The total will appear in cell D12 and the formula

will appear in the formula bar =SUM(D6:D10)

Copy the formula across through cell J12 In cell A13 enter the label NO. OF EMPLOYEES In cell C13 use the Function Wizard to find how

many employees are on the payroll

– Hint: Count cells C6:C10 In cell A14 enter the label AVG. GROSS

SALARY In cell C14 use the Function Wizard to find the

average gross salary

– Hint: Average cells in column E Save the changes you have made to Payroll

Create a Series You can use the Fill Handle to quickly enter

sequential values in a range of cells.

– These values may be numbers, dates or times Select cells A6:A10 and delete the data Position your cursor in cell A6 and type ‘101 and

press Enter Move your cursor back to cell A6, click on the fill

handle and drag down to cell A10

– You should now have the numeric labels 101-105

Insert Columns

To insert a new column, position your mouse in the column to the right of where you would like the new column to appear– Click on Insert, Column

Position your cursor in column C, click on Insert Column– Column C becomes D and a blank column

C should appear

Auto CompleteAuto Complete allows you to enter labels

automatically after making repetitive entries. In cell C5 enter the label Department In cell C6 type Assembly In cell C7 type Accounting In cell C8 right click your mouse and select Pick

From List from the menu options, select Accounting

In cell C9, right click, Pick from List, select Assembly (repeat in cell C10)

Comments Excel allows you to attach text or audio comments to

a cell that will display when your cursor is active in the cell.

Position your cursor in cell G6, click on Insert, Comment– A ivory box will appear for your type your note in– Type Federal Income Tax calculated at 20% and click

off the cell– Note: There is now a red triangle in the upper right

corner of that cell, when you click on that cell the comment will appear

Page Setup

Page Tab– Allows you to change orientation, scaling

(Fit to One Page), paper size, first page number

Margins Tab– Allows you to change margins and to

center the worksheet on the page horizontally and vertically

Page Setup cont.

Sheet Tab– Print Area - only define if you always want

to print the same range of cells– Print Titles - you set the worksheet to print

specified columns or row on each pageExample: You could print the labels in column

A on each page of the worksheet so that you would not have to re-enter them on each page.

Page Breaks

Position your mouse in the cell where you would like to insert the break and click on Insert, Page Break

To remove a page break: click on Insert, Remove Page Break

Headers and Footers

Codes - you may insert codes into the header and footer to automatically print the current date, current time, page number and/or filename. The icons for these codes are located on the header/footer toolbar.