Excel Lesson 01 - The Basic Worksheet

8/6/2019 Excel Lesson 01 - The Basic Worksheet

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Excel 2002/2003

The Basic Worksheet


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Spreadsheet, Workbook,Worksheet?

Before starting the first point is to define the differencebetween a Spreadsheet, Workbook and a Worksheet.

A workbook is a spreadsheet file. By default, eachworkbook in Excel contains worksheets.

The term spreadsheet is often used to refer to a workbook,when in actual fact, spreadsheet refers to the computerprogram, such as Excel.

So, strictly speaking, when you open the Excel spreadsheetprogram it loads an empty workbook file consisting of blank

worksheets for you to use.

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Basic Worksheet: Layout

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Column headers

Row headers

Active cell

Toolbars

Worksheet tabs

Title bar

Name box

Menu bar

Status bar

Formula bar

Tab scroll buttons

Vertical scroll bar

Horizontal scroll bar

Type a question for help

Work area

256 columns

65,536 rows

Select All

Horizontal split bar

Vertical split bar

Tab split bar


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Basic Worksheet: Title Bar

Title Bar. Contains the name of the application, filename, and buttons to Minimize, Maximize (or RestoreDown), and Close the application.

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Application Name

File Name

Restore Down

CloseMinimize

Maximize


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Basic Worksheet: Menu Bar

Menu Bar. Contains all the pull-down menus that enableyou to select various commands. It also contains theType a Question for Help box and buttons to Minimize,Maximize (Restore Down), and Close the active

document.

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Basic Worksheet: Toolbars

Toolbars. The toolbars contain a series of buttons that whenclicked perform Excel commands.

There are 18 different toolbars plus you can build you owncustomized toolbars (highly recommended). Right click on thetoolbar to bring up the other toolbar choices.

The normal Excel setup has the Standard and Formattingtoolbars at the top and the Drawing Toolbar at the bottom. The example shown below are toolbars I customized with my

most commonly used commands.

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Basic Worksheet: Toolbars

The picture to the leftshows the varioustoolbars choices.

An arrow indicates which

toolbars are active. Note the toolbars I built

for myself.

To maximize the workarea only select the tool

bars you need at anytime.

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Basic Worksheet: InsertFunction Dialog Box

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The dialog box gives you a choice of which

functions to display in the Select a Function box.


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Basic Worksheet: Row &

Column Headers Row & Column Headers Row: Numbers

65536 max (1-65536)

Column: Alphabetic

256 max (A-IV) Grand Total of

16,777,216 cells.

The row and column of theactive cell is highlighted.

The active cell always has a

thick border around it.

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Basic Worksheet: A1 vs. R1C1

Reference Style The styles are different methods of referencing a cells location. Note the examples below. The active cell is R4C2 vs. B4.

The only change is that columns now use numbers vs. alphabetics. There are pros and cons to both styles.

The A1 style is shorter in length thus quicker to type. The R1C1 is intuitively easier to determine a cells location (i.e. R2C55 vs.

BC2). The A1 style is typically the recognized standard. The choice of styles is made in Tools Options General tab.

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Basic Worksheet: Select All

To select all the contentsof the active worksheetclick the Select All box.

Note the entire work area

is now highlighted.

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Basic Worksheet: Split Bars

Vertical and HorizontalSplit Bars are used todivided the activeworksheet into multiplework areas.

They are located in the topand bottom on the rightside of the worksheet.

Just click & drag to makethem work.

The next page depictswhat this can look like.

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Split Bars


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Basic Worksheet: Split Bars

Note the worksheet is nowdivided into four areas.

Look at the row andcolumn headers.

The division can also be just

a horizontal or vertical split. To remove the split just

move the Split Bar back toits original location.

This function is also foundunder WindowSplit in the

Menu toolbar (orWindowRemove Split).

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Basic Worksheet: Tabs

A workbook can have multiple worksheets (only limited by yourcomputers memory).

Tabs at the bottom of the work area are used to navigate betweenworksheets. Click on a tab to select the worksheet.

The Tab Scroll buttons are only used to scroll the tabs back and forth.Use the buttons to scroll one tab to the left or right or to the first or

last tab. These buttons dont select the worksheet.

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Tab Scroll Buttons

Tabs


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Basic Worksheet: Tabs

Use the Tab Split Bar toexpose more of the tabs;or

Right click on the Tab

Scroll buttons to bring upa list of all theworksheets.

Click on a worksheetname to select it.

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Basic Worksheet: Status Bar

The Status Bar is at thebottom of the worksheet.

The Status bar keeps youinformed of the current

state of the program. In the example you can

see that besides beingReady there are also fourother modes on:

ADD, CAPS, NUM,SCRL

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Basic Worksheet: Status Bar

Some modes are turned on and offvia the keyboard. For example CAPSis for Caps Lock.

In addition to Ready you can seeEnter or Edit on the left side.

If manual calculation is turned-onyou will see Calcul to the right of theReady.

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Summary

This was an introduction to the basicExcel worksheet.

It is important to understand thelocation of the different parts of theworksheet and their basic function.

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Excel Lesson 01 - The Basic Worksheet

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