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Excel 2010.01 edited
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Microsoft Excel 2010® ®
Tutorial 1: Getting Started with Excel
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XPXPXPWhat is Excel?
New Perspectives on Microsoft Excel 2010 2
• Computer program used to enter, store, analyze, and present quantitative data
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XPXPXPWorksheet Navigation
New Perspectives on Microsoft Excel 2010 3
A workbook can have two kinds of sheets:Worksheet contains a grid of rows and columns into which user enters data
Chart sheet provides visual representation of dataCell reference identifies column/row location
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XPXPXPPlanning a Workbook• Use a planning analysis sheet to define:
– Goal or purpose of workbook– Type of data to collect– Formulas needed to apply to data you
collected and entered– Appearance of workbook content
New Perspectives on Microsoft Excel 2010 4
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XPXPXPEntering Text and Numbers
New Perspectives on Microsoft Excel 2010 5
• New data appears in both the active cell and the formula bar• To enter multiple lines of text within a cell
• Create a line break with Alt + Enter
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XPXPXPWorking with Columns and Rows• To make data easier to read:
– Modify size of columns and rows in a worksheet
• To modify size of columns or rows:– Drag border to resize– Double-click border to autofit– Format the Cells group to specify
New Perspectives on Microsoft Excel 2010 6
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XPXPXPWorking with Columns and Rows
New Perspectives on Microsoft Excel 2010 7
• To modify size of columns or rows:• Drag border to resize• Double-click border to auto-fit• Format the Cells group to specify
• Inserting a column or rowExisting columns or rows shift to accommodate
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XPXPXPWorking with Columns and Rows• Inserting a column or row
– Existing columns or rows shift to accommodate
New Perspectives on Microsoft Excel 2010 8
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XPXPXPVisual Overview
New Perspectives on Microsoft Excel 2010 9
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XPXPXPWorksheet Data
New Perspectives on Microsoft Excel 2010 10
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XPXPXPWorking with Cells and Ranges• Range reference indicates location and size of
a cell range– Adjacent (A1:G5)– Nonadjacent (A1:A5;F1:G5)
• Selecting a range– Work with all cells in the range as a group
• Moving and copying a range– Drag and drop– Cut and paste
New Perspectives on Microsoft Excel 2010 11
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XPXPXPWorking with Formulas• Formula
– An expression that returns a value– Written using operators that combine different
values, resulting in a single displayed value
New Perspectives on Microsoft Excel 2010 12
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XPXPXPWorking with Formulas• Order of precedence
– Set of predefined rules used to determine sequence in which operators are applied in a calculation
New Perspectives on Microsoft Excel 2010 13
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XPXPXPWorking with Formulas• Viewing a formula
– Select cell and review expression displayed in the formula bar
– Each cell reference is color coded in the formula and corresponding cell in the worksheet
New Perspectives on Microsoft Excel 2010 14
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XPXPXPEntering a Function
New Perspectives on Microsoft Excel 2010 15
FunctionNamed operation that returns a valueSimplifies a formula, reducing a long formula into a compact statement; for example, to add values in the range A1:A10:Enter the long formula:
=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 - or -Use the SUM function to accomplish the same thing:
=SUM(A1:A10)
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XPXPXPEntering Functions with AutoSum
New Perspectives on Microsoft Excel 2010 16
• Includes buttons to quickly insert/generate:• Sum of values in column or row (SUM)• Average value in column or row (AVERAGE)• Total count of numeric values in column or row (COUNT)• Minimum value in column or row (MIN)• Maximum value in column or row (MAX)
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XPXPXPPreviewing a Workbook
New Perspectives on Microsoft Excel 2010 17
• Changing worksheet views• Normal view• Page Layout view• Page Break Preview
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XPXPXPPrinting a Workbook
New Perspectives on Microsoft Excel 2010 18
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XPXPXPViewing and Printing Worksheet Formulas• Switch to formula view
– Useful when you encounter unexpected results and want to examine underlying formulas or to discuss your formulas with a colleague
New Perspectives on Microsoft Excel 2010 19
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XPXPXPViewing and Printing Worksheet Formulas• Scaling the printout of a worksheet forces
contents to fit on a single page
New Perspectives on Microsoft Excel 2010 20