Excel 2007 Unit C

Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Windows Vista EditionWindows Vista Edition

Formatting a WorksheetFormatting a Worksheet

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Format valuesFormat values• Change font and font sizeChange font and font size• Change attributes and alignmentChange attributes and alignment• Adjust column widthAdjust column width• Insert and delete rows and columnsInsert and delete rows and columns

ObjectivesObjectives


ObjectivesObjectives

• Apply colors, patterns, and bordersApply colors, patterns, and borders• Apply conditional formattingApply conditional formatting• Name and move a sheetName and move a sheet• Check spellingCheck spelling


Formatting ValuesFormatting Values

• The The formatformat of a cell determines how of a cell determines how the labels and values lookthe labels and values look• Bold, italic, dollar signs, commas, etc.Bold, italic, dollar signs, commas, etc.

• Formatting does not change the data Formatting does not change the data only its appearanceonly its appearance

• Select a cell or a range, then apply Select a cell or a range, then apply formattingformatting


Formatting ValuesFormatting ValuesFormat Cells dialog boxFormat Cells dialog box


Changing Font and Font SizesChanging Font and Font Sizes

• A A fontfont is the name for a collection of is the name for a collection of characters with a similar, specific characters with a similar, specific designdesign

• Font size is the physical size of textFont size is the physical size of text• Measured in points Measured in points

• 1 point = 1/72 of an inch1 point = 1/72 of an inch

• The default font in Excel is 11-point The default font in Excel is 11-point CalibriCalibri


Changing Font and Font Sizes Changing Font and Font Sizes Font tab in the Format Cells dialog boxFont tab in the Format Cells dialog box

Font style options

Preview area

Type a custom font

size or select from the list

Currently selected

font


Font and size of active cell or range

Changing Font and Font Sizes Changing Font and Font Sizes

Worksheet with formatted title and labelsWorksheet with formatted title and labels


Changing Attributes and Changing Attributes and AlignmentAlignment

• Attributes are styling formats such as Attributes are styling formats such as bold, italics, and underliningbold, italics, and underlining

• The Format Painter allows you to The Format Painter allows you to copy all formatting attributes of copy all formatting attributes of selected cells and apply them to selected cells and apply them to other cellsother cells• Use to copy multiple format settings or Use to copy multiple format settings or

individual onesindividual ones



• AlignmentAlignment determines the position of determines the position of data in a celldata in a cell• Left, right, or centerLeft, right, or center

• Apply attributes and alignment Apply attributes and alignment options using:options using:• Home tab, orHome tab, or• Format Cells dialog box, or Format Cells dialog box, or • Mini toolbarMini toolbar


Column headings centered, bold, and underlined

Title centered across

columns

Formatting buttons selected

Merge &Center button


Worksheet with formatting attributes appliedWorksheet with formatting attributes appliedCenter button



Common attribute and alignment buttonsCommon attribute and alignment buttons


Adjusting Column WidthAdjusting Column Width

• Adjust column widths to Adjust column widths to accommodate dataaccommodate data• Default column width is 8.43 characters Default column width is 8.43 characters

wide (a little less than one inch)wide (a little less than one inch)• One or more columns can be adjusted One or more columns can be adjusted

using the mouse, the Ribbon, or the using the mouse, the Ribbon, or the shortcut menushortcut menu



• Column headingColumn heading is the box at the top is the box at the top of each column containing a letterof each column containing a letter

• Changing a column width with the Changing a column width with the mousemouse• Position the mouse pointer between the Position the mouse pointer between the

column headings of the column and the column headings of the column and the column to its rightcolumn to its right

• Click and drag the resize pointer to the Click and drag the resize pointer to the rightright



• Using the Using the AutoFitAutoFit feature feature• Position the mouse pointer between the Position the mouse pointer between the

column headings of the column and the column headings of the column and the column to its rightcolumn to its right

• Double-click to activate the AutoFit Double-click to activate the AutoFit featurefeature


Adjusting Column Width Adjusting Column Width

Resize pointer

Click to change column or row

formatting

Preparing to change the column widthPreparing to change the column width


Inserting and Deleting Rows Inserting and Deleting Rows and Columnsand Columns• When you insert a new row, the When you insert a new row, the

contents of the worksheet shift down contents of the worksheet shift down from the newly inserted rowfrom the newly inserted row

• When you insert a new column, the When you insert a new column, the contents of the worksheet shift to the contents of the worksheet shift to the right of the new columnright of the new column

• Excel inserts rows above the cell Excel inserts rows above the cell pointer and columns to the leftpointer and columns to the left


Inserting and Deleting Rows Inserting and Deleting Rows and Columnsand Columns

Entire row option button

Insert dialog boxInsert dialog box


Inserting and Deleting Rows Inserting and Deleting Rows and Columnsand Columns• Deleting rows and columnsDeleting rows and columns

• Select the row or column headingSelect the row or column heading• Click the Delete button in the Cells Click the Delete button in the Cells

group or use the Delete command on group or use the Delete command on the shortcut menuthe shortcut menu


Applying Colors, Patterns, Applying Colors, Patterns, and Bordersand Borders• You can add enhancements such as You can add enhancements such as

colors, patterns, and borders by colors, patterns, and borders by using:using:• Border and Fill Color buttons in the Border and Fill Color buttons in the

Font group on the Home tab of the Font group on the Home tab of the Ribbon and on the Mini toolbar, orRibbon and on the Mini toolbar, or

• Fill tab and Border tab in the Format Fill tab and Border tab in the Format Cells dialog boxCells dialog box


Applying Colors, Patterns, Applying Colors, Patterns, and Bordersand Borders• Cell stylesCell styles are pre-designed are pre-designed

combinations of formatting attributescombinations of formatting attributes• Use the Cell Styles button in the Styles Use the Cell Styles button in the Styles

group on the Home tabgroup on the Home tab


Applying Colors, Patterns, Applying Colors, Patterns, and Bordersand Borders

Font color list arrow

Cell styles button

Cell A1 with light blue

background

Viewing fill color using LivePreviewViewing fill color using LivePreview


Applying Conditional Applying Conditional FormattingFormatting• Excel can format cells based on Excel can format cells based on

specific resultsspecific results• Automatic application of formatting Automatic application of formatting

attributes on cell values is called attributes on cell values is called conditional formattingconditional formatting

• For example: values above a certain For example: values above a certain number can be one color and values number can be one color and values below a certain number can be another below a certain number can be another colorcolor


Applying Conditional Applying Conditional FormattingFormatting• To apply conditional formatting:To apply conditional formatting:

• Click Conditional Formatting button in Click Conditional Formatting button in the Styles group on the Home tabthe Styles group on the Home tab

• Point to Highlight Cells Rules, and then Point to Highlight Cells Rules, and then choose from “Between”, “Greater choose from “Between”, “Greater Than”, “Less Than”, etc.Than”, “Less Than”, etc.

• Define conditions and formatting in the Define conditions and formatting in the dialog box that opensdialog box that opens


Applying Conditional Applying Conditional FormattingFormatting• Data bars are a type of conditional Data bars are a type of conditional

formatting that visually illustrate formatting that visually illustrate differences among valuesdifferences among values• Click the Conditional Formatting button Click the Conditional Formatting button

in the Styles group, point to Data Bars, in the Styles group, point to Data Bars, and then choose from a formattingand then choose from a formatting


Applying Conditional Applying Conditional FormattingFormatting

Previewing a Data BarPreviewing a Data Bar

Data bars


Applying Conditional Applying Conditional FormattingFormatting

Results of Conditional FormattingResults of Conditional Formatting


Naming and Moving a SheetNaming and Moving a Sheet

• By default, an Excel workbook By default, an Excel workbook initially contains three worksheets, initially contains three worksheets, named Sheet1, Sheet2, and Sheet3named Sheet1, Sheet2, and Sheet3

• To move to another sheet, click its To move to another sheet, click its sheet tabsheet tab

• To make it easier to identify the To make it easier to identify the sheets, you can rename each sheet sheets, you can rename each sheet and add color to the tabsand add color to the tabs



• To rename a sheet, double-click its To rename a sheet, double-click its sheet tab, type the new name, and sheet tab, type the new name, and then press [Enter]then press [Enter]

• To add color to a sheet tab, right-To add color to a sheet tab, right-click the sheet tab, point to Tab click the sheet tab, point to Tab Color, and then choose a colorColor, and then choose a color

• You can change the order of sheets You can change the order of sheets by dragging the sheet tabsby dragging the sheet tabs



Sheet during moveSheet during move

Sheetrelocation

pointerSheet1

renamedIndicatestab color


Checking SpellingChecking Spelling• Spelling checker scans the worksheet Spelling checker scans the worksheet

and flags possible mistakes and and flags possible mistakes and suggests correctionssuggests corrections• To check other worksheets in a workbook, To check other worksheets in a workbook,

display the worksheet and run the spelling display the worksheet and run the spelling checker againchecker again

• Add words that are spelled correctly but Add words that are spelled correctly but are not recognized by the spelling checkerare not recognized by the spelling checker


Checking SpellingChecking Spelling

Misspelledword

Replacement word

suggestions

Spelling: English dialog boxSpelling: English dialog box


SummarySummary

• Format valuesFormat values• Change font and font sizeChange font and font size• Change attributes and alignmentChange attributes and alignment• Adjust column widthAdjust column width• Insert and delete rows and columnsInsert and delete rows and columns


SummarySummary

• Apply colors, patterns, and bordersApply colors, patterns, and borders• Apply conditional formattingApply conditional formatting• Name and move a sheetName and move a sheet• Check spellingCheck spelling

Excel 2007 Unit C

Education

Transcript of Excel 2007 Unit C