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e-Voting
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Voting through an electronic systemwhere shareholders can cast theirvote on resolutions of companies as
per extant rules and regulationswithout having the necessity ofsending their votes through post.
e-Voting
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Section 192A of Companies(Amendment) Act, 2000
Postal Ballot Rules,2001
Ministry of Corporate Affairs (MCA)
Circular No. 21/2011 dated May 2,2011
Legal Framework
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Road Map of e-Voting system of NSDL
MCA authorised NSDL for providing e-Votingfacility - May 2, 2011
NSDL developed e-Voting system - July 1,2011.
Obtained the STQC certificate from STQC
Directorate, Department of InformationTechnology, Ministry of Communications & IT,Government of India -January 19, 2012.
Home page of e-Voting system launched-January 25, 2012
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Launch the Internet Browser and type the following
address in the address bar www.eVoting.nsdl.com andclick on Enter. The Home screen will be displayed.
Select the Issuer/R&T Agent Login as shown below.
Login to e-Voting website (Issuer/R&T Agent):
Click
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Login Screen:
After selecting the Issuer/R&T Agent login the following
screen would appear.
Issuer/R&T Agent Login:
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Login Details:Enter User Id and select the Use Certificate Check
Box and click on Login Button.
Issuer/R&T Agent Login:
Click
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Digital Signature Certificate:
An option to select the DSC of the user will be
displayed. Select the Digital Certificate of the userwhich is mapped for the e-Voting system and click on
OK button.
Issuer/R&T Agent Login:
Click
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On successful Login the following screen will be
displayed.
Issuer/R&T Agent Login:
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Register eVoting Details:
Select E-Voting icon and click on the Register
eVoting Details as shown below.
Issuer/R&T Agent Login:
Click
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Enter the eVoting details as shown below.
Issuer/R&T Agent Login:
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Resolution upload:
Issuer/R&T Agent may upload the consolidated resolution
file (viz., .pdf, .doc, etc.,) as shown below. Issuer/R&T Agentmay also add single or more resolution(s) by clicking on
Add button as shown below.
Issuer/R&T Agent Login:
Click
Click
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EVEN:
After adding the resolution click on Submit button. A
confirmation message shall be displayed. Click on OK tocreate an E Voting Event Number (EVEN) for the given
eVoting cycle as shown below. Kindly make note of the
EVEN generated for e.g. 10378 as shown in the screen
below.
Issuer/R&T Agent Login:
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Upload of Shareholder Registration File:
After successful generation of EVEN, Issuer/R&T Agent
has to upload the shareholder registration file fromUpload Shareholder Registration File option in E-
Voting module as shown below.
Issuer/R&T Agent Login:
Click
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Click on Browse button and select the path of the file to
be uploaded from your computer as shown below.
Issuer/R&T Agent Login:
Click
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Click on Submit button after selecting the particular
file, this will generate a Process Id as shown below.
Issuer/R&T Agent Login:
Click
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The Process Id is generated after successful upload of
file (for e.g. 1111298) as shown below.
Issuer/R&T Agent Login:
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Download the response file of the file uploaded by using
the process id generated by selecting Download
Response File in E-Voting module as shown below.
Issuer/R&T Agent Login:
Click
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Select the file to be downloaded by clicking on the same
as shown in the screen below.
Issuer/R&T Agent Login:
Click
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User Profile:
Select User Profile icon and click on the Update
Contact Details to view/modify contact details as shown
below.
Issuer/R&T Agent Login:
Click
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The following screen will be displayed. Enter the contact
details i.e. Mobile Number or Email ID which Issuer/R&T
Agent wishes to modify and click on the Submit button
as shown below.
Issuer/R&T Agent Login:
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The following screen is displayed Details updated
successfully on successful updation.
Issuer/R&T Agent Login:
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View/Modify eVoting Details:
To view/modify eVoting details click on View/Modify E-
Voting Details in e-Voting icon as shown below.
Issuer/R&T Agent Login:
Click
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The following screen will be displayed. Select the EVEN
which Issuer/R&T wishes to view/modify as shown below.
Issuer/R&T Agent Login:
Click
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Issuer/R&T Agent can view/modify e-Voting Details of
an EVEN before the Voting Start Date as shown below.
Enter the details which Issuer/R&T Agent wishes to
modify and click on Update button as shown below.
Issuer/R&T Agent Login:
Click
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Click on OK button to confirm the modification of
EVEN as shown below.
Issuer/R&T Agent Login:
Click
Click
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Upon confirmation, the message Evoting Cycle is
updated successfully will be displayed as shown
below.
Issuer/R&T Agent Login:
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News & Results:
Select News & Results icon to view News & Results if
any, details as shown below.
Issuer/R&T Agent Login:
Click
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Login to e-Voting website
(Shareholders):
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Launch the Internet Browser and type the following URL in
the address bar www.eVoting.nsdl.com and click on
Enter. The Home screen will be displayed. Select the
Shareholder Login as shown below.
Login to e-Voting website (Shareholders):
Click
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Login Screen:
After selecting the Shareholder login as shown above the
following screen would appear.
Shareholders Login:
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Login Details:
Enter User Id and Password and click on Login
button as shown below.
Shareholders Login:
Click
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On successful login the following screen will be displayed.
The system will prompt the User to change password on
first login. Further, User shall select the Security
Question from the drop down list and enter the answer
in Answer field. This security question shall be used in
case user forgets the password. An email shall be sent to
the email id registered with the evoting platform. User
may also modify the Mobile Number and Email ID andclick on Confirm button as shown below.
Shareholders Login:
Click
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After changing the password the following screen will be
displayed.
Shareholders Login:
S
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The following screen will be displayed with active evoting
cycles. User may select the evoting cycle for voting by
clicking on the hyperlink of EVEN (E Voting Event
Number) as shown below.
Shareholders Login:
Click
Sh h ld L i
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After selecting the EVEN, the details of the EVEN shall be
displayed. The user has an option to vote a resolution
during the voting start and end date. The user shall cast
the vote for a resolution of the EVEN by selecting the
option for/against as shown below and click on submit.
(The system shall then prompt for confirmation on the
screen as shown below). In case vote is not to be casted
for a resolution then select Reset button.
Shareholders Login:
Select the
option
Click
Sh h ld L i
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Click on Confirm button to confirm the caste of vote as
shown below
Shareholders Login:
Click
Sh h ld L i
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Upon confirmation, the message Vote cast
successfully will be displayed as shown below.
Shareholders Login:
Sh h ld L i
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User Profile:
User Profile is the user interface which provides
the following facilities to the user
View/Update Contact detailsChange Security question
Change Password
Shareholders Login:
Sh h ld L i
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View/Update Contact details:
Go to User Profile icon as shown below and click on
the Update Contact Details to view contact details i.e.Mobile No. and Email ID, as available on the website.
Click
Shareholders Login:
Sh h ld L i
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To modify the aforesaid contact details click on
Submit after modifying the contact details, it will
display Details updated successfully as shown below.
Click
Shareholders Login:
Sh h ld L i
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A confirmation dialogue will be displayed Details
updated successfully as shown below.
Shareholders Login:
Shareholders Login
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Set Security Question:
Go to User Profile icon and click on the Change
Security Question to change the security questionwhich will be prompted in the instance of Forgot
password as shown below.
Click
Shareholders Login:
Shareholders Login:
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Select the Security Question from the drop down and
enter the answer in the Answer field for that
particular question. Click on Update button as shown
below.
Shareholders Login:
Shareholders Login:
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Shareholders Login:
Shareholders Login:
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A confirmation dialogue will be displayed Details
updated successfully as shown below.
Shareholders Login:
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Change Password:
Select User Profile icon and click on the Change
Password as shown below.
Click
Shareholders Login:
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Enter the existing password in the Old Password field.
Enter new password in the New Password and
Confirm New Password fields and click on Change
button to change the password as shown below. Kindly
ensure that the password has minimum 8 characters
consisting of alphanumeric and special characters.
Click
Shareholders Login:
Shareholders Login:
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News & Results:
Go to News & Results icon to view News & Results if
any, details as shown below.
Click
Shareholders Login:
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Login to e-Voting website(Scrutinizer) :
Scrutinizer Login:
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Click
Scrutinizer Login:
Scrutinizer Login:
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Click
Scrutinizer Login:
Scrutinizer Login:
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Scrutinizer Login:
Scrutinizer Login:
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Click
Scrutinizer Login:
Scrutinizer Login:
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Click
Scrutinizer Login:
Scrutinizer Login:
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Click
Scrutinizer Login:
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Advantages For Companies
Faster voting process
Reduce administrative cost.
Accurate counting of votes
Availability of voting details
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Advantages For Shareholders
Ability to take part in decision makingprocess.
Ease of voting.
No scope for invalid votes.
Transparent process
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THANK YOU