Evidence Presentation for Today and...

Evidence Presentation for Today and Tomorrow

Managing the Flow of Evidence

Issue

Management

Deposition Management

Document Management

What Has Changed

Evidence is no longer viewed independently. → Instead of a piece of paper, you are getting an entire inbox →Documents are linked to transcripts →Document Issues are now being tracked in a transcript →Witness lists are linked to a document →Facts are tied to sections of documents, not whole

documents

Issue

Management Deposition Management Document Management

Changes in Managing Evidence

Evidence is no longer viewed independently. → Instead of a piece of paper, you are getting an entire inbox →Documents are linked to transcripts →Document Issues are now being tracked in a transcript →Witness lists are linked to a document →Facts are tied to sections of documents, not whole

documents

Issue


Issue


CaseMap Suite with Sanction

CaseMap TextMap

CaseMap Suite with Sanction

CaseMap TextMap

TimeMap Sanction

What to Use and When

Opening Statements and Arguments →PowerPoint Presentations/Trial Presentation Software

→Graphics and Boards

Presenting through Examinations →Trial Presentation Software

→Animation Videos

→Video Depositions

→Document Graphic Displays/Timelines

Software

Legal Specific Presentation Software → Allows for random access → Load EVERYTHING - all pieces of Electronic Evidence Prepared Presentation Software → PowerPoint → Keynote → Meograph → Prezi

Software

Meograph → Create Multi-Media Stories → www.meograph.com → Works with Google Chrome Prezi → Creating Events on a “tapestry” → www.prezi.com

http://www.meograph.com/

http://www.prezi.com/

Presenting your Evidence

• 1024x768

• Still common in presentations

• Low Cost

• Light Weight

• Portable

4:3 – “Traditional”

Resolution

• 1920x1080

• Many DVDs that are authored use 16:9 as the resolution

• If courtroom has LCD or Plasma TV, they are probably 16:9 native

16:9 HD Home Theater

• 1280x800 WXGA

• Using 16:10 as output resolution will scale or stretch image in most courtrooms and with most projectors

• “Future Proof”

16:10 – HD Business

Projection

If your laptop is not displaying a native 4:3 signal, you should change it when presenting

in venues with projectors and monitors that are 4:3

Presenting Your Evidence

4:3 Resolution Projectors are inexpensive - 3,000 Lumens - $599 16:9 – HD Home Theater - 4,100 Lumens - $2,495

16:10 – HD Business Projection

- 4,300 Lumens - $1,995

Projector Options – Mitsubishi

Wireless Projection

What can wireless projectors do today? →Toggle between multiple computer sources →Present from anywhere in the room →Run PowerPoint presentations (with limited animation) →Full Motion video needs better bandwidth

Presenting Your Evidence

Insta-theater →Starts at $325 Floor Model C

→Starts at 325 but

→Have to buy a base

Portable Screens

• Replace Laptops every 3 years

• Watch the service periods for projectors

Keep Equipment Current

• Use video for making strong points

• Transcripts displays or reading important change of pace

• Paper and boards still have a place

Mix and Match Presentation

Methods

• Prepare, prepare, prepare

• Seek help when necessary

• What you can and can’t do

Know and Understand Technical

Limitations

Better Execution

Mobile and Handheld

Global Market Share →Share by Device →Share by Operating Systems Court Rules for Mobile and Handheld Survey of Handheld Usage in Trials →Handheld Challenges Overview of Devices and Operating Systems

Mobile and Handheld Devices

Worldwide Tablet Tracking* Top Five Tablet Vendors

* source: International Data Corporation (IDC)

Vendor 2013 Q2 2012 Q2 2013 Q1

Apple 32.4% 60.3% 39.1%

Samsung 18% 7.6% 17.2%

Asus 4.5% 3.3% 5.3%

Lenovo

Group

3.3% 1.3% 1.3%

Acer 3.1% 1.4% 2.1%

Other 38.8% 26.2% 35%


Worldwide Tablet Tracking* Top Tablet Operating Systems

* source: International Data Corporation (IDC)

OS 2013 Q1 2012 Q1

Android 56.5% 39.4%

IOS (Apple) 39.6% 58.1%

Windows 3.3% 1.0%

Windows RT 0.4% n/a


More than 11,000 hits in Lexis Advance for Court Rules Concerns around Broadcasting and Privacy- Highlights

→ US v. Shelnutt viewed Twitter as “Broadcasting” and disallowed a reporter for using it

→Kansas and Iowa District Court Judges allowed for real time updates to take place in their courtroom, one via Twitter

→ Moussaui Terrorism Trial judge allowed notes to be taken but could not use electronic devices to take notes

→


→More than 280 Million mobile devices – nearly all have cameras

→Most people consider them a valuable tool for doing their job

→Can you find a pay phone in a courthouse any longer? →Electronic courtroom are more common →Calendar access for scheduling

Argument for More Liberal Rules


→Filming of proceedings →Taking pictures of Jurors →Closed Proceedings – privacy of parties →E-mailing information regarding events →Disruption of court due to noises →Internet access gives jurors

information in real time

Argument for Stricter Rules


All Devices are allowed but subject to screening → 41 US District courts

→ Of this group, nearly 1/3 do not allow in the court room

→ Remainder allow in the courtroom but they must be off or on silent mode

Ban all devices unless used by court Staff → Require you to leave at security or leave in car

→ Will allow for special permission

Only certain devices are banned → Devices with cameras

A small number have no posted policy → Do state they allow laptops for presentations and other use in court

Largely a judge by judge decision

Attorneys have much greater leeway

Nearly half of those across all law firm sizes indicate they will be Very Likely or Likely to use a handheld device for courtroom presentations in the future

Q23 How likely are you to use a handheld device such as an iPad® for courtroom presentations in the future?

24% 21%

33%

9% 8% 4%

22% 22% 25%

14% 10%

6%

18%

27% 26%

18%

8%

3%

0%

20%

40%

60%

80%

100%

Very Likely Likely Somewhat Likely Somwhat Unlikely Unlikely Very Unlikely

Specialized Law Mid Sized Law Large Law

(n=120) (n=125) (n=125)

% Very Likely/Likely Specialized Law 45% Mid Sized Law 44% Large Law 45%

Likelihood To Use Handheld Devices For Courtroom Presentations In The Future

SL


→Problems with internet access

→Issues with battery life

→Difficulty getting documents loaded to handheld

→Problems displaying your evidence

→Security Concerns

Presentation Challenges with Handheld Devices


Most Common Operating Systems →IOS

→Android

→Windows 8

Devices →iPad

→Microsoft Surface and Surface Pro

→Dell

→Android

→Samsung Galaxy

→Sony

→Google

→Kindle


→ Many legal specific applications → Very good for reviewing content → Limitations when reviewing work product

iPad


→ Yes, you can play a video file, but it has to be in the file format supported by the iPad: – H.264 video up to 1080p, 30 frames per second, High Profile level 4.1 with AAC-LC audio up to 160 Kbps, 48kHz, stereo audio in .m4v, .mp4, and .mov file formats. – MPEG-4 video up to 2.5 Mbps, 640 by 480 pixels, 30 frames per second, Simple Profile with AAC-LC audio up to 160 Kbps per channel, 48kHz, stereo audio in .m4v, .mp4, and .mov file formats. – Motion JPEG (M-JPEG) up to 35 Mbps, 1280 by 720 pixels, 30 frames per second, audio in ulaw, PCM stereo audio in .avi file format.

iPad


Android → Several Models Available - Samsung - Google - Sony - Amazon → Very few legal applications


Microsoft Surface RT Version → Mobile version with apps to download → Runs full version of MS Office Pro version → Runs full Windows 8 in additional to mobile → Functions as a laptop

Evidence Presentation for Today and...

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