Everything You Ever Wanted to Know About NGS but Were Afraid to Ask
Everything You Always Wanted to Know About Catreqs But Were Afraid to Ask...
description
Transcript of Everything You Always Wanted to Know About Catreqs But Were Afraid to Ask...
Everything You Always Wanted to Know About
Catreqs But Were Afraid to Ask...
Presented byThe Technical Services Committee of the EIN User's
Group
10/05/2005
Introduction
Susan Hudak (CLP)
General Catreq Tips and Trouble Spots
Tracy Ortman (EIN)Donna Hedge (EIN)
Expediting the Process
Here are a couple tips for improving your catreqs.
Clearing up these grey areas means less time researching catreqs for everyone.
Publication Numbers
Any numbers you find on your item are always very helpful.
Please feel free to add as many of these (ISBN, UPC, Manufacturers #s) as you feel comfortable with.
You can put any number in the 500 field.
Edition Statement (250)
An edition is not the same thing as a printing. Printing information does not need to go in the edition statement.
If there is no edition statement on the verso then leave the 250 blank.
If there is an edition statement somewhere else on the item, put it in a note telling us where you found the information.
Publisher (260)
Please use the publisher on the title page of the item if one is listed.
The title page often lists the imprint of the publisher of an item. The imprint is what you want to use in the 260.
If you think it is important to have both listed or are not sure which is the right publisher, then put one in the 260 and the other in a 500 and tell us where it was found on the item.
Dates for Movies
For a DVD or VHS recording you are cataloging the item in hand.
You want to use the distribution date for the DVD or VHS recording, not the date the contents was originally shown as a movie or television program.
Screen Formats
A film may list that it is widescreen or full screen. It may also use one of these terms or aspect ratios.
Widescreen may also be denoted as 1.66:1, 16:9, 1.78:1, 2.35:1
Full screen may also be denoted as 4:3, 1.33:1
Films may also be letterboxed If you are not sure if a film is full screen or
widescreen, you can put the aspect ratio in a note field for us to research.
Too Much is Better than Too Little You can always put any extra
information in the note (500) field. We would rather have too much
information than too little.
Information Requests from the Database Group Please remember, if we contact you
for additional information it doesn’t necessarily mean you have made an error. It just means that there is something that needs to be clarified in the record we have found.
CD-ROMS
Jimi Huttenhower (Bethel Park)
CD-ROMS
The chief source for cataloging CD-ROMs and computer disks is the title screen. Most often though, the title is from the CD-ROM or computer disk label. Always, make a note in the catalog record showing what was chosen as the chief source, e.g., Title from title screen or Title from label on disc. You can sometimes try to view the cd-rom but going to the start button and going to run function.
CD-ROMS
1. Material type “m” for electronic resource
2. 020 ISBN # If there is one 3. 245 (title) General material
designator (GMD) for CD-ROMs and computer disks is ‡h[electronic resource] The 245 title is taken from the chief source as indicated above. Title variations often appear in accompanying material, etc. These should be added as a 500 field.
CD-ROMS
4. 300 (physical description area) The physical unit for the CD-ROM is computer optical discs The ‡c is always 4 3/4 in.
5. 500 (Notes field) This field should include system requirements, the version of the cd-rom, accompanying material, publication numbers, series information, and any other important points about the cd-rom.
Books on Cassette & The Library Edition StatementNancy Henderson (McKeesport)
Books on Cassette
MATERIAL TYPE i Spoken cassette
LCCN 010 skip ISBN 020 10 digit ISBN goes here. If
there is a 13 digit ISBN, you can add another 020 field and put it in as well.
AUTHOR 100 Last name, First name.
Books on Cassette
TITLE 245 Title here. Do not use initial articles (a, an, the)
EDITION 250 Abridged ed. or Unabridged ed. (if known)
PUBLISHER 260 Place :|bPublisher, |cdate.
DESCRIPTION 300 Number of cassettes (time if given) :|banalog, 1 7/8 ips. (cassettes are always analog)
Books on Cassette
NOTE 500 Publisher numbers go here. You might find these on the cassettes and/or on the containers. Any other information that you think will help the database group find a good bib record can be put in a 500 field.
SUBJECT 650 catreq mm/dd/yr your library’s 2 letter initials
INITIALS 997 your library’s 2 letter initials followed by your initials
Library Edition
Regular edition Library edition Unabridged or no edition statement
“Library edition” statement Regular cardboard container
Plastic/vinyl container – lasts longer
Cost @ $30 & up Costs @ $60 & up (depending on # of cassettes or CDs)
Library Edition
If a part is lost or damaged, vendor does not replace part- must buy whole item.
If a part is lost or damaged, vendor will replace part at a reasonable price or free (depending on vendor’s plan)
ISBN number Different ISBN number
Library Edition
The publisher/distributor is the same. The number of CD’s and Cassettes is the same. The reader is the same. Content is the same.
Library Edition
Technical Services Committee recommended that there be only one bib record for such items. The Database Group took care of merging such bib records. So now you may see two ISBN numbers in the same bib record, often times showing two different prices. The 250 tag will show “Unabridged ed.” but not “Library ed.”
Library Edition
What to do when processing a Library edition of an audio book on CD or cassette:
Search the catalog for your item. If you find the “regular” edition you may use it. You may add the additional ISBN number. DO NOT add “Library ed.” in the 250 field. Add an internal note in the ITEM RECORD that says “Library ed.”
Library Edition
Use “x” for internal note, not “m” for message. Your staff won’t want to see that pop up every time an item is checked in or out! But it will be helpful for knowing how much to charge a patron for an individual lost CD or cassette.
Library Edition
If you need to do a CATREQ, do it as you normally would. DO NOT add the “Library ed.” in the edition statement. As above, add an internal note (“x”) in the ITEM RECORD that says “Library ed.”
Books on CD & MP3 CD
Lesle Dunn (Shaler)
Books on CD
MAT TYPE: n 010 |a200632549 [usually not
available]LCCN
020 |a1419335154 [on packaging] ISBN
100 1 |aKing, Laurie R. [from CD surface]AUTHOR
Books on CD
245 14 |aLocked rooms|h[sound recording] /|cby Laurie R. King. [from CD surface]
TITLE 250 |aComplete and unabridged EDITION STATEMENT 260 |aPrince Frederick, Md :|bRecorded
Books, LLC,|cp2005. PUBLISHER INFO
Books on CD
300 |a12 sound discs (14 hrs.) :|bdigital ;|c4 ¾ in
DESCRIPTION 500 |a“A novel of suspense featuring Mary
Russell and Sherlock Holmes” – subtitle from container NOTE
500 |aUnabridged. NOTE 650 |aCatreq 10/25/05 sald 997 |asald
Books on CD
In the 500 field put the information that you would see in these fields:
024 1 |a9781419335150 SRN (upc code)
028 02 |a02292|bRecorded Books [on package and on CD usually]
PUBLISHER # 511 |aNarrated by Jenny Sterlin.
PERFORMER NOTE
Books on MP3 CD
MAT TYPE: n 010 |a200632549 [usually not available]
LCCN
020 |a0792729676 [on packaging] ISBN 100 1 |aLarkin, Patrick. [from CD surface]
AUTHOR
Books on MP3 CD
245 10 |aRobert Ludlum’s Moscow vector|h[sound recording] /|cby Patrick Larkin. [from CD surface]
TITLE 250 |aMP3 CD Unabridged special library ed.
EDITION STATEMENT 260 |aNew York :|bSimon & Schuster Audio,|
cp2001. PUBLISHER INFO
Books on MP3 CD
300 |a1 sound disc (28 hrs.) :|bdigital, MP3 format ;|c4 ¾ in. DESCRIPTION
500 |a“A medical thriller” – subtitle from container
NOTE 500 |a“Program requires an MP-
3CD player” NOTE
Books on MP3 CD
500 |aUnabridged. NOTE
650 |aCatreq 10/25/05 sald 997 |asald
Books on MP3 CD
In the 500 field put the information that you would see in these fields:
024 1 |a9781587888724 SRN (upc code) 028 02 |aMPC3-CD|bSimon & Schuster
Audio [on package and on CD usually] PUBLISHER # 511 |aRead by George Guidell.
PERFORMER NOTE 710 |aLudlum, Robert.
ADDITIONAL AUTHOR
Music CDs
Kathy Amrhein (Lauri Ann West)
Music CDs
The chief source of information should be the disc. If information is not available on the disc, look on the accompanying material and container.
Note: “Cheat Sheets” for all material types are available at
http://member.einetwork.net/member/ils/CatreqCIPexamples.doc
Music CDs
CDS (MAT TYPE <j MUSIC CD>)Presented in the order they are
entered in the template for a catreq. The system will supply the appropriate field tag number. Indicators are not needed.
Music CDs
[010] LCCN [skip] [020] STANDARD # a 10 digit ISBN number
(back of container) 0123456789 [actual ISBN is 0-1234-5678-9] [100] AUTHOR (Artist, Composer) Last name,
first name. Beethoven, Ludwig van. Rolling Stones Madonna
Music CDs
[245] TITLE Title proper |bsubtitle Classical Christmas. [actual title is A classical
Christmas] Works for piano and cello. Miles Davis & John Coltrane :|bthe complete
Columbia recordings 1955-1961. Bach piano concertos |bNo. 1 in D minor for
piano and orchestra, BWV 1052 ; Concerto no. 4 in A major for piano and orchestra, BWV 1055 ; Concerto no. 5 in F minor for piano.
Music CDs
[250] EDITION Edition statement [260] PUB INFO Place of publication :|bPublisher name, |
cDate. New York |bRandom House Audio, |c2002 Prince Frederick, MD :|bRecorded Books,|
c2001. Hayes, Middlesex, England :|bEMI,|cp2002. New York :|bCapitol, |cp1998.
Music CDs
[300] DESCRIPTCDExtent of item (playing time) :|bOther
physical details ;|cDimensions.1 sound disc :|bdigital ;|c4 ¾ in.1 sound disc (157 min.) :|bdigital,
stereo.,mono. ;|c4 ¾ in.13 sound discs (15 hr., 38 min.) :|bdigital,
stereo. ;|c4 ¾ in.2 sound discs :|bdigital, mono. ;|c4 ¾ in.
Music CDs
[500] NOTECompact disc.Title from container.“C1467.”EMI Classics: CHS 7 64057 2 (CDH 7
64058 2—CDH 7 64060 2“437 514-2 Deutsche Grammophon.”Includes videos. (Use language as it
appears on the item)[continued on next slide]
Music CDs
[500] Note [continued from last slide] Includes computer files. Enhanced disc. Enhanced stereo. Dual disc. Contents (First and last selection will
suffice)
Music CDs
[650] SUBJECTcatreq mm/dd/yy [first 2 digits of your library
location code]catreq 10/09/02 ei[catreq created on October 9, 2002 for
eiNetwork][997] INITIALS Enter your initialseismh [eiNetwork location with my initials]
DVDs & Videos
Mary Ann Zeak (Penn Hills)
DVDs & Videos
1. Material type – g for video, h for DVD
2. 020 – Always put in the ISBN. If it is a number for the set, please note this after the number. If the individual parts of the set have numbers, these can be noted in a 500 field. If no ISBN is listed include UPC code in 500 field.
DVDs and Videos
3. 245 – Use complete title – include subtitles after a colon.
4. 250 – Specify whether “Full Screen” or “Widescreen”. If not mentioned, the aspect ratio should be noted in a 500 field.
5. 260 – Place of publication, Distributor, Date of distribution (not original production)
DVDs and Videos
6. 300 – Include the time, sound, color, and size (1/2 in. or 4 ¾ in.)
7. 500 – Include any of the following if available – Series, Closed captioned, Catalog number, UPC code if no ISBN is available, Contents, Language and subtitles listed on the item.
Puppet Kits
Doreen Hurley (Mt. Lebanon)
Puppet Kits
These suggestions are for kits that are created by an individual library. Separately purchased puppets and books are combined and circulated as one kit. Since they are not produced by a specific company, the library itself is the publisher and a catreq must be made for each kit.
Puppet Kits
MATERIAL TYPE 3-D object BCODE 3 CATREQ LCCN skip ISBN Include ISBN of book (with book
only)If there is a serial number for the
puppet, change 020 to 024 and indicate (puppet)
Puppet Kits
AUTHOR skip TITLE Title of book with words
puppet and book as part of the title. For example: Bear’s toothache puppet and book At subfield |c enter “created by NAME OF LIBRARY.
EDITION skip
Puppet Kits
PUBLISHER Location of library, name of library and date.
DESCRIPTION Hand puppet, finger puppet, stuffed toy, etc. Color of item. Dimensions of item. Add subfield |e to indicate accompanying book. Include book’s description within parentheses.
Puppet Kits
NOTE Include, if available, the manufacturer of the puppet or other identifying information.
NOTE Add title and author of accompanying book.
SUBJECT catreq, date, library’s initials
INITIALS mlxxx
Book and CD sets
Mary Theobald (Moon Township)
Books w/ Accompanying Compact Disc Books with accompanying
compact disc are cataloged in two different ways.
A book with the compact disc which is located in a pocket on one of the covers of the book is cataloged as a book with accompanying material.
Books w/ Accompanying Compact Disc The compact disc is usually related
material such as forms or other types of material but not a recording of the book.
An example of this might be ‘Peterson’s four year colleges’ which is attached.
Books w/ Accompanying Compact Disc Material type <a> printed material [010] LCCN – 10 digit number
which may or may not be present [020] STANDARD # - a 10 digit
ISBN number [100] AUTHOR [245] TITLE Title proper :|
bsubtitle
Books w/ Accompanying Compact Disc [250] EDITION Edition statement [260 PUB INFO Place of
publication :|bPublisher name, |cDate [300] DESCRIPTION 1 v. (unpaged) :|bcol. ill. ;|c27 cm. +|e1
computer optical disc (digital; 4 ¾ in.) v.:|bill. ;|c28 cm. +|e1 computer optical
disc (digital ; 4 ¾ in.)
Books w/ Accompanying Compact Disc [500] NOTE Compact disc found in pocket in back
of book. Forms pertaining to the information in
the book are found on the compact disc.
Any number which may appear on the CD that is relevant.
Books w/ Accompanying Compact Disc [650] SUBJECT catreq mm/dd/yy [first
two digits of your library code [997] INITIALS enter your initials mnmt [eiNetwork location with my initials] Where to find the information: The information for the book will be on the
title page and the verso; the information for the compact disc will probably appear on the disc. Give as much information as possible with numbers that are specific indicators for the item.
Books w/ Accompanying Compact Disc 2. A book and a compact disc that
are separate items, i.e. a book and a compact disc that is a recording of the
book are cataloged as a sound recording with the book noted as the
accompanying material. An example of this is ‘Chicken Little’
which is attached.
Books w/ Accompanying Compact Disc Material type <n> SPOKEN CD [010] LCCN [020] STANDARD # a 10 digit
ISBN NUMBER If the ISBN on the compact disc and
the book are different; leave this area blank and show the two different
ISBNs in the note field.
Books w/ Accompanying Compact Disc [100] AUTHOR [245] TITLE Title and compact disc should have
the same title but some may have a different subtitle. [250] EDITION
Books w/ Accompanying Compact Disc [260] PUB INFO Place of
publication :|bPublisher name,|cDate
Use the publisher information from the compact disc. Sometimes the CD and the book are published by different companies but marketed together.
Books w/ Accompanying Compact Disc [300] DESCRIPTION
Information taken from compact disc.
1 sound disc (16 min.) :|bdigital ;|c4 ¾ in +|e1 book(1 v. (unpaged) : col. ill. ; 24 cm.)
Books w/ Accompanying Compact Disc [500] NOTE Provide as much information as
possible on both items. They may have different publishers and ISBN’s
Indicate the narrator of the CD and music composer if music is on the CD.
Provide as much numerical information that is unique as possible.
Books w/ Accompanying Compact Disc [650] SUBJECT catreq
mm/dd/yy [first two digits of your library]
[997] INITIALSmnmt [eiNetwork location with
initials]
Books w/ Accompanying Compact Disc Where to find the information: Provide the CD information from the
disc itself; the information from the book is the source for the book.
Serials
Mary McDonough (CLP)