Everyone Sees Everything

e-Procurement in GeorgiaTbilisi 2013

By David Marghania, CSPA

Why we reformed procurement system?

High risk of corruption

Lack of transparency

Non-reliable data

Restricted competition

Geographical inequality

High compliance costs

Failing procuremen

t system

Side effects of paper tenders in Georgia

Georgian Electronic Government Procurement System - Ge-GP

100% e-tenders - since December 1, 2010

Developed in-house…in one year

More than 4 billion GEL went through Ge-GP

More than 510 million GEL public funds savings

More than 19 000 registered users

Some features of Ge-GP

• No local preference/ No local presence/ more than 200 foreign bidders/ contracts won more than 60 Non discrimination

• Deadlines / Thresholds / Homogeneity / Abnormally low price / Documents Smart system preventing mistakes / warning

• Topics of interest / News / Updates / Legal and procedural amendments / Questions &Answers/ more than 15 million messages sent Internal/SMS messaging system

• E-submission of complaint/ Free of charge / Standstill Period/ Very fast -10 days / Civil society equally involved in decision making

Fast and transparent dispute resolution

• No administrative documents in advance / No physical visits / Electronic bid bondsMinimum administrative barriers

Some facts about Ge-GP

• Two basic procurement methods – direct contracts and open tenders• Estimated value of contract is disclosed• Evaluation criteria is disclosed – criteria is objective and quantifiable• Risk based bid rigging methodology• Debarment system – black list – one year prohibition• Data is centralized – not the procurement/ decentralized 4186 CAs• Business Intelligence – online real-time reports; TI+CSPA

Tendermonitor.ge

It is possible to track every transaction, every procuring officer, every supplier, to produce indicators, look for behavioral patterns, integrate

with other systems, etc…

Everyone sees everything

Annual Procurement

PlanTender Notice Tender

Documentation

Tender Proposal/Bids

Minutes of evaluation Committee

All related documents and

correspondence

All data on disputes, including

application and decision

Contracts and amendments

Payments under the contracts

eDRB module

eDRB module

• Dispute Resolution Board was created on 10th of December, 2010

• Equal representation of public and state representatives in decision making

• Everyone can “freeze” a tender with just a single click of a button. Submission of appeal takes less than two minutes

• An appealed tender will be “frozen” for a period of 10 business days. During this period the eDRB will review the appeal and the results will be published in the Ge-GP

Number of appeals filed with the eDRB

Statuses of appeals, filed with the eDRB

Basic logic of Ge-GP

• Any interested person, including suppliers, CSOs, journalists, law enforcement bodies, etc. can see anything, related to public procurement in a real time regimeEveryone sees everything

• Any registered Ge-GP user can question any tender using Q&A module. CA tender commission is obliged to answer Everyone can question the tender

• Any registered Ge-GP user can appeal any decision of CA tender commission and “freeze” any ongoing tender. No more than two minutes to fill the appeal formEveryone can freeze a tender

• Civil society equally involved in decision making as everyone can elect the eDRB member

Everyone can participate in dispute resolution

• If CSOs will be active public oversight will prevail over the state oversight. Public oversight over PP is encouraged

User demographics overview by locations

Country/Territory Visits Pages/Visits Avg. Visit Duration % New Visits1 Georgia 1,766,092 2.85 0:05:27 10.11%2 Turkey 2,728 2.87 0:03:48 47.03%3 Ukraine 2,103 3.5 0:04:05 27.39%4 United States 1,878 2.02 0:02:47 39.24%5 Russia 1,268 3.85 0:03:07 54.81%6 Germany 1,262 2.57 0:03:15 38.35%7 Armenia 888 2.94 0:04:04 32.66%8 India 806 2.82 0:03:51 61.79%9 United Arab Emirates 799 5.41 0:07:30 9.14%

10 United Kingdom 525 2.38 0:02:52 43.81%11 China 501 3.34 0:05:20 32.34%12 France 486 2.51 0:29:14 25.31%13 Switzerland 449 1.91 0:02:12 36.53%14 Spain 449 2.51 0:03:14 25.61%15 Italy 429 2.29 0:03:10 51.52%

Ge-GP challenges and problems

• Lack of competences of all stakeholders (Passive and Active incompetence)• Non-active CSOs • Absence of standardized description of goods and

services, checklists, toolkits, etc.• What is high quality? No agreed vision, Subjective

perception • Integrity issues – contract management module

launched in June 2013

R e m e m b e r!

High quality

CheapFast

Expensive

Low quality

Long time

Utopia

.

Thank you for your attention!

28 Pekini Ave., Tbilisi 0160, Georgia e-mail: info@procurement.gov.ge

, მოიძებნება ახალი გზები რითაც სახელმწიფო შესყიდვების ელექტრონულ სისტემაში მოხდება

ფასისა და ხარისხის კრიტერიუმების დაბალანსება და .სისტემის ანალიტიკური მოდულის გაუმჯობესება

გამჭვირვალობის უზრუნველყოფა და კორუფციული რისკების შემცირება საჯარო დაფინანსებისა და

სახელმწიფო შესყიდვების სფეროში

e-Plan module

e-Plan module

CPV Codes

Tender notice

Tender documentation

Bids - price

Bids – technical proposal

Contract

Payments

direct Contract Management Reports – CMR

eDRB module

eDRB appeal form