For Research and Outreach

2014 COMOCrystal Renfro & Mary Axford

Georgia Tech LibraryOctober 2014

Image courtesy of evernote.com

Images courtesy of Wikimedia.com

What is Evernote?

• Note-Taking App• Highly versatile• Get everything out of one’s brain and into

something visible - GTD• Works on most devices• Syncs across all devices• The more one uses it, the more indispensable

it becomes

Evernote More than

text

audio

tweets

emails

images

Documents

pdfs

Evernote 5 for iOS

Evernote 5 for Android

By the Numbers

Free Account• Free• 60MB upload monthly• 25MB per note• 50 emails to EN notebooks• 100,000 notes• 10,000 tags• 100 Saved Searches• 3000 x 2400px at 300 DPI images

are OCR-able.• 100 Joined notebooks• Unlimited local notebooks

Premium Account• $45 per year• 1GB upload monthly• 100MB per note• 250 emails to EN notebooks

Using Evernote for Research

• Organize tasks for project• Create search history of databases/searches

used for literature search• Keep a notebook for each class and/or

research project• Use reminders and checklists to stay on track• Email communications from other project

members to Evernote account

What can I DO with it?

• Send documents to Evernote via its email address (find address under Tools/account info )

• Can link @myen to twitter account archiving tweets

• Audio record messages• Have audio transcribed via 3rd party apps• Create reminder lists with active checkboxes • Can link notes together• Can select notes and create a Table of Contents

PDFs

• Open PDFs in adobe reader• Images inside PDFs aren’t readable cause OCR.

Images as jpeg or tif can read words inside.• Within Adobe Reader choose copy FILE to

clipboard. Paste into Evernote and its still PDF with all the PDF formatting.

Before Clearly

After Clearly (use before Clipper)

You might have to edit toolbars on right side of Explorer, unlock the toolbar, move the | in order to show the icons. Then relock toolbar.

Clearly for Evernote is the desk lamp icon in the tool bar for the

web version of Evernote.

Evernote web clipper is the square elephant in tool bar for

web version of Evernote.

Clipping from the Web

Click to add text

Helpful Tips & Tricks

• Using INBOX as your default notebook– Everything sent to Evernote will go there and will be easy to find later.

• To-do Tag and To-Do List Checkboxes– Assign a todo tag to every note containing todo items– Drag the tag to Shortcuts for one click access to all todos

from all notebooks.

• Local notebooks (not synced across devices)

Checkbox Example

Shortcuts

Emailing to Evernote

• Evernote Email Address– From Tools/account info

• Can also text to that email address.• Specify reminders, notebooks, and tags in

subject line

Email Example

See next slide

Email Syntax (Subject Line)

Reminder Notebook Tag(s)

Searching Tips

Search for• Specific Tag• Notes WITHOUT Tag• Notes w/ no tags at all• W/I one notebook• Notes prior to the 5th

of August, 2009

Syntax• tag:“name of tag”• -tag:read• -tag:*• notebook:"notebook

name“• -created:20090805

More at: http://droppingsteps.wordpress.com/2009/08/05/evernote-using-extended-search-syntax/

Premium Feature

Table of Contents

• Select Notes• Click “Create Table of Contents Note”• A separate Table of Contents Note is added to

your notebook with live links to each note indexed.

Step 1: Select Notes

Step 2: Click Create TOC Note

Voila! TOC!

consultations

research guides

workshops

invited presentations

Articles

Blog

Outreach

ONLINE Cover

ONLINE Article

Evernote in Links Roundup (Blog)

Complementary apps

• Skitch: annotate images• Clearly: takes ads out of webpage you are

reading.• Evernote has a similar plugin for Outlook that

lets you clip emails into Evernote.• Check the Evernote Trunk for many more

How will you use it?

Contact Us!

• Mary Axford– mary.axford@library.gatech.edu

• Crystal Renfro– crystal.renfro@library.gatech.edu

• Academic PKM blog– http://academicpkm.org