#ever123: How To Use Evernote to Organize Your Life
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Transcript of #ever123: How To Use Evernote to Organize Your Life
#ever123 :How To Use Evernote
to Totally Transform Organize Your Life
a delightful presentation by @laughtercrystal
Evernote&
@laughtercrystal:a love story
Prologue
Like all modern romances,
this one started with an app:
An Annotation App.
Skitch was incredibly intuitive, so I followed their brand.
Shortly thereafter, they hooked up with Evernote, and I immediately knew that this was
the start of a beautiful friendship.
Skitch!
Evernote
Evernote to the Rescue!
a video introductionhttp://bit.ly/everRescue
I was born in 1983
That puts me right at the beginning of “Gen Y.”
I think technology should be able to do anything!
How can we NOT KNOWif Nessie exists?
How have we NOT BEEN to the bottom of the Mariana Trench?*
*Pre-James Cameron’s tweet****Also pre-Twitter
How can Windows NOT SEARCHwithin my Excel Spreadsheets?
How do we NOT KNOW where sharks go in the winter?
I had questions.
Evernote is what I was looking for.
Evernote is for everybody!
It’ll work with any pre-established productivity/organizationsystems you may already follow...
...or no system at all!
Two fundamentals of Evernote:
Input/Output
Deposit/Withdrawal
Collect/Select
Gather/Retrieve
Add/Search File/Find
Two fundamentals of Evernote:
1. Putting stuff in via many methods
2. Quickly finding exactly what you want
aha!
Adding stuff to Evernote:
- Email- Text (SMS)
- Tweet (@myEN)- Evernote Desktop Application (Mac, Windows)
- Evernote Mobile App (iPhone, Android)- Website (evernote.com)
- Web clipper (Browser extension/bookmarklet)- ifttt recipe (ifttt.com/evernote)
- etc. (trunk.evernote.com)Pro Tip: Create an easy-to-remember email account thatauto-forwards to your evernote email (which has lots ofnumbers), in case you’re ever without your saved contacts.
Adding stuff to Evernote:
Accumulative storage is unlimited*—only new uploads count towards your monthly limit
Evernote Basic: 60MB.
Evernote Premium: 1G
* Okay, there are limits, but they're REALLY high.
Evernote Basic Evernote Premium
Pro Tip: When nearing month's endwith a large upload allowance left, take advantage by uploading referencematerial, add photos to recipes, etc.
Finding stuff in Evernote
The search function is what makes Evernote amazing!
- All text (obviously)- Tags, Notebooks, etc.
- Even searches text in photos/PDFs!
I knew it was possible!
Finding stuff in Evernote
Have faith in the search—don’t go crazy with the tags!
Anything that is a word in your note is already searchable as a keyword, so a tag would be superfluous.
No need to tag all the things!
The Three Levels of Organizers
Chances are, you fall into one of three categories:
- Level One Organizer
- Level Two Organizer
- Level Three Organizer (aka “Monica”)
Which one are you?
Level One Organizer
“It is while trying to get everything straight in my head that I get confused.”
― Mary Virginia Micka
Level One Organizer
You hate organizing, you don’t have time for organizing,
and the only reason you ever even consider doing anything about organizing is because your disorganization
is causing big problems for your work or your life in general.
Level One Organizer
Evernote behavior:
Dump everything in, one notebook, no tags
- All your info is available on all your devices- All stuff can be instantly searched and retrieved- No confusing keyword/tag/notebook hierarchy
Level Two Organizer
You’ve got to think of the big things while you’re doing small things,
so that all the small things go in the right direction.
—Alvin Toffler
Level Two Organizer
You have one of these at home:
You probably have to hunt around a bit when you are lookingfor something important, but at least you know that it’s there,
and if you start from one end go all the way back, you’ll eventually stumble upon whatever label
jogs your memory to say, “Oh, that’s totally the file I’d have put my
dog rabies vaccination certificate in!”
And you’re almost always right.
Level Two Organizer
Evernote Behavior:
- Create multiple Notebooks! - Tag stuff and things!
Pro Tip: Start small, then go big—better toadd “brain dump” searchable keywordsand phrases within your notes than to endup with dozens of notebooks and no wayof cross-referencing between them.
Level Two Organizer
Separate Notebook IF:
- You’d never want to see those notes in same context- You want to share more than one note with someone else
Pro Tip: Use short, obvious names tomake it easy to email notes quicklyusing subject line codes (e.g.: “@work”instead of “@Brown & Company).
You can organize notebooks into stacks
Tag IF:
- It’s not a KEYWORD—think genre!- You will use that same tag in same context on other notes
Level Two Organizer
Possible Tags:- Action- Movie
- Christmas
Already keywords:- Awesome- Die Hard
Pro Tip: Use short, obvious names tomake it easy to email notes quickly usingsubject line codes (e.g.: “#movie” insteadof “#top movie recommendations”).
Level Three Organizer
Rule your mind or it will rule you.
—Horace
Level Three Organizer
You’re an organization junkie!You’ve experimented with all manner of organization andproductivity methods, mantras, and philosophies, and you
probably have combined elements of many of them into Your Own System!
Evernote is your BatBelt.
Level Three Organizer
Level Threes, you’re going to have the mobile app, so take advantage of all of its features—like Page Camera!
Pro Tip: Put white pages against dark surfaceto help Page Camera find the edge, or it maycrop white space until it finds text (possiblycropping handwritten notes in margins).
Level Three Organizer
To the Level Threes out there, I give you this:
-tag:*“Inbox” saved search
- Anything that hasn’t been processed/tagged yet
It ONLY works if you check it regularly! (Like, every day.)
Pro tip: If you are using Inbox, you’llwant a “reference” tag to get things outof your inbox that don’t necessarily require attention or categorization, butthat you want on file if needed.
Evernote Everyday
The constant, unproductive preoccupation with all the things we have to do is the single largest consumer
of time and energy.
—Kerry Gleeson
Types of Notes
A note can contain:
- Text- Hyperlinks
- Photos- Voice notes/recordings
- Attachments (PDF, .doc, .xls, etc.)- Checklists, numbered lists, bullet lists
*Note size limit: Basic accounts—25MB / Premium accounts—100MB
Searching
Just start typing!
For more advanced searches,you can narrow your search
by adding more options.
Saved Searches
- Edit > Find > Save Search- Name the search
Find saved searches by clicking in search bar(drag to shortcut bar for one-click access!)
Shortcuts
Drag notes, tags, or notebooks (or saved searches!)to Shortcuts for 1-click access
Sharing
Another fundamentally awesome thing about Evernoteis the ability to share select info with others.
Sharing
A single note:
- directions- an interesting article
- recommended book list
Share socially, via email, orcopy the public link
How: http://bit.ly/ever1note
Sharing
Notebooks:- checklists, docs, meeting notes for group projects
- passwords or product renewals for company clients- Frequently used photos, docs, reference material
Invite collaborators via email*
*only Premium users can allow others to edit notes in the notebook; Basic userscan only share read-only notebooks/notes.
How: http://bit.ly/ever1book
Fave Evernote Lifehack:
Trade bulky/elusive instruction manuals for QR codes!:
- Scan manual into Evernote- Make QR code link to Evernote note
- Tape QR code to device!
(scanning will open note with manual!)How: http://bit.ly/QRmanuals
More great resources for Evernote organization goodness:
Official Evernote Blog:http://bit.ly/everBlog
Darren Crawford: My Simple GTD & Evernote Combo: http://bit.ly/DarrenGTD
31 Ninja Tricks for Making Evernote More Awesome:http://bit.ly/everNinja
Jamie Todd Rubin: Going Paperless:http://bit.ly/everJTR
Remember Everything!
There is no reason, ever, to have the same thought twice,unless you like having that thought.—David Allen, Getting Things Done
The End!
I hope you found this delightful!— @laughtercrystal
http://laughtercrystal.com