Event Planning & Trends: Design, Technology & F&B
-
Upload
kristi-casey-sanders-des -
Category
Marketing
-
view
4.977 -
download
3
Transcript of Event Planning & Trends: Design, Technology & F&B
E V E N T P L A N N I N G & T R E N D SD E S I G N , T E C H N O L O G Y & F & B
W I T H K R I S T I C A S E Y S A N D E R S V P O F C R E AT I V E / C H I E F S T O RY T E L L E R P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E - # I A A PA P W
PA RT O N E : E S S E N T I A L S T E P S F O R S U C C E S S F U L M E E T I N G S
L I V E Q & A O N T W I T T E R M AY 5 , 2 0 1 5 1 P M C T / 2 P M E T # I A A PA P W @ P Y M L I V E
W H O A M I ?
• I plan meetings for meeting planners.
• Background in theater, improv, journalism & corporate training.
• Obsessed with design thinking, digital tribes and human-computer interaction.
A L L I M A G E S C O U R T E S Y A U T H O R U N L E S S N O T E D .
L E A R N I N G O B J E C T I V E S
1. Understand the essential steps required for any successful meeting.
L E A R N I N G O B J E C T I V E S
1. Understand the essential steps required for any successful meeting.
2. Discover tech tools that expedite the planning process.
L E A R N I N G O B J E C T I V E S
1. Understand the essential steps required for any successful meeting.
2. Discover tech tools that expedite the planning process.
3. Learn how new trends in meeting design, technology, team-building and F&B can be incorporated into meetings & events.
W H AT K I N D S O F M E E T I N G S D O E S Y O U R C O M PA N Y D O ?TA K E A M I N U T E T O W R I T E T H E M D O W N .
I N T E R N A L V S E X T E R N A L M E E T I N G S & E V E N T S C O M E I N A L L S H A P E S A N D S I Z E S
R E Q U I R E D V S V O L U N TA RY
S I Z E L O C AT I O N F R E Q U E N C Y F2F VS V IRTUAL VS H
YBR ID
T H E R E ’ S A G O A L …
I M A G E : O P O P D O D O V I A F L I C K R
P S : I F Y O U D O N ’ T H AV E A R E A S O N T O M E E T, Y O U S H O U L D N ’ T B E M E E T I N G .
E V E RY D E C I S I O N Y O U M A K E S H O U L D B E T I E D T O Y O U R M E E T I N G / E V E N T G O A L S .
I M A G E : O P O P D O D O V I A F L I C K R
S TA K E H O L D E R S D E T E R M I N E T H E G O A L S .
I M A G E : R O B E R T H I G G I N S V I A F L I C K R
C R E AT E A G O A L M AT R I X
Stakeholder Primary Goal Secondary Goal Tertiary Goal
#1_______
#2_______
#3_______
#4_______
TA K E 6 0 S E C O N D S T O J O T D O W N Y O U R I D E A S
G E T S TA K E H O L D E R S T O A G R E E O N G O A L S A N D P R I O R I T I E S T O G E T B U Y- I N .
I M A G E : B I R K B E C K M E D I A S E R V I C E S V I A F L I C K R
T H E N F I G U R E O U T W H AT
I M A G E : F L A Z I N G O P H O T O S V I A F L I C K R
L O O K S L I K E S O Y O U C A N M E A S U R E I T.
P R O D U C T L A U N C H G O A L M AT R I XStakeholder Primary Goal Secondary Goal Tertiary Goal
C-Level
Sales Team
Buyers
General Public (Attendees)
P R O D U C T L A U N C H G O A L M AT R I XStakeholder Primary Goal Secondary Goal Tertiary Goal
C-Level Drive Sales Boost Morale Train Staff
Sales Team
Buyers
General Public (Attendees)
P R O D U C T L A U N C H G O A L M AT R I XStakeholder Primary Goal Secondary Goal Tertiary Goal
C-Level Drive Sales Boost Morale Train Staff
Sales TeamUnderstand
New ProductsGain
MarketshareRecognition
Buyers
General Public (Attendees)
P R O D U C T L A U N C H G O A L M AT R I XStakeholder Primary Goal Secondary Goal Tertiary Goal
C-Level Drive Sales Boost Morale Train Staff
Sales TeamUnderstand
New ProductsGain
MarketshareRecognition
Buyers See What’s New RecognitionBuild
Relationships
General Public (Attendees)
P R O D U C T L A U N C H G O A L M AT R I XStakeholder Primary Goal Secondary Goal Tertiary Goal
C-Level Drive Sales Boost Morale Train Staff
Sales TeamUnderstand
New ProductsGain
MarketshareRecognition
Buyers See What’s New RecognitionBuild
Relationships
General Public (Attendees)
See What’s New NetworkShare Cool Stuff
With Friends
Y O U N E E D T O S T R I K E A B A L A N C E A N D S E T P R I O R I T I E S .
I M A G E : C O L I N H A R R I S , A D E V I A F L I C K R
S P E N D Y O U R M O N E Y W I S E LY.
I M A G E : 4 0 1 ( K ) 2 0 1 2 V I A F L I C K R
D O N ’ T B L O W I T O N A T E RT I A RY G O A L .
D E F I N E N E X T S T E P S .
I M A G E : O P O P D O D O V I A F L I C K R
E N C O U R A G E T H E M T O C O M M I T T O A C T I O N .
E F F E C T I V E N E G O T I AT I O N S B E G I N W I T H A S T R O N G R F P
I M A G E : WAYA N V O TA V I A F L I C K R
R F P M U S T S
• Dates
• Rates
• Space requirements
• # of attendees
• Pattern of event
R F P M U S T S
• # rooms/type of rooms needed
• Other must-haves (sustainability, etc)
• Reply-by & reply-to information
• Decision deadline
A LWAY S R E S P E C T D E A D L I N E S .
T H A N K Y O U S A R E N I C E T O O .
D O N ' T L E AV E P E O P L E H A N G I N G .
# 4 . R E A D E V E RY T H I N G & A S K Q U E S T I O N S B E F O R E S I G N I N G
I M A G E : J U L I V I A F L I C K R
TA K E A M O M E N T T O R E F L E C T O N W H AT Y O U J U S T L E A R N E D .
J O T D O W N T H E T H I N G S Y O U M O S T WA N T T O R E M E M B E R .
N O W Y O U U N D E R S TA N D T H E E S S E N T I A L S T E P S R E Q U I R E D F O R A N Y S U C C E S S F U L M E E T I N G .
L E T ’ S TA L K A B O U T S O M E T E C H T O O L S T H AT C A N H E L P.
W I T H K R I S T I C A S E Y S A N D E R S V P O F C R E AT I V E / C H I E F S T O RY T E L L E R P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E # I A A PA P W
PA RT T W O : T E C H T O O L S T H AT FA C I L I TAT E T H E P L A N N I N G P R O C E S S .
E V E N T P L A N N I N G & T R E N D SD E S I G N , T E C H N O L O G Y & F & B
L I V E Q & A O N T W I T T E R M AY 5 , 2 0 1 5 1 P M C T / 2 P M E T # I A A PA P W @ P Y M L I V E
W E ' V E TA L K E D A B O U T T H E E S S E N T I A L S T E P S R E Q U I R E D F O R A N Y S U C C E S S F U L M E E T I N G .
L E T ’ S TA L K A B O U T S O M E T E C H T O O L S T H AT C A N H E L P.
A L L T H E M O V I N G PA RT S !
I M A G E : C L E M E N T 1 2 7 V I A F L I C K R
A M I L L I O N O P T I O N S . T H R E E C AT E G O R I E S :
• S P R E A D S H E E T S • O N L I N E T O - D O L I S T S
( B A S E C A M P, A S A N A , P O D I O )
• C H E C K L I S T A P P S ( A N Y. D O , T R E L L O )
TA K E 9 0 S E C O N D S T O W R I T E D O W N Y O U R R E Q U I R E M E N T S : - W H O ' S O N Y O U R T E A M - W H AT Y O U N E E D T O T R A C K - H O W Y O U L I K E T O S TAY O R G A N I Z E D - W H AT Y O U R B U D G E T I S
T H E C H O I C E Y O U M A K E I S A B O U T Y O U . H O W Y O U W O R K , W H AT Y O U N E E D .
P S S T: L O O K F O R L E A R N I N G P O RTA L O N - D E M A N D W E B I N A R O N P R O J E C T M A N A G E M E N T T O O L S AT I A A P - H Q . O R G .
E L I M I N AT E PA P E R W I T H O U T L O S I N G Y O U R H E A D .
K E E P E S S E N T I A L S T O G E T H E R .
D I G I TA L F I L E C A B I N E T S A R E E S S E N T I A L T O O L S .
• O N E N O T E • E V E R N O T E • G O O G L E D R I V E • D R O P B O X
S O M A N Y O T H E R H E L P F U L T O O L S !
REGISTRATION
PLANNING CALCULATORS
MATCHMAKING SOFTWARE
NETWORKING APPS
ONLINE COMMUNITIES
SEATING CHARTS
FLOORPLAN MAKERS
DIGITAL CHECK-IN
R E M E M B E R : I T ’ S A L L A B O U T T H E G O A L
I M A G E : O P O P D O D O V I A F L I C K R
N O T T H E S H I N Y N E W T H I N G .
W H AT D O Y O U N E E D ?
J O T D O W N T H E B I G G E S T T I M E -WA S T E R S . T H E M I S S E D G O A L S . S TA RT T H E R E .
P S S T: L O O K F O R L E A R N I N G P O RTA L O N - D E M A N D W E B I N A R O N C R E AT I N G A PA P E R L E S S M O B I L E O F F I C E AT I A A P - H Q . O R G .
I M A G E : O P O P D O D O V I A F L I C K R
R E M E M B E R : I T D O E S N ' T M AT T E R I F E V E RY O N E E L S E I S D O I N G I T, I F Y O U D O N ' T H AV E A N E E D .
N O W Y O U ’ V E D I S C O V E R E D S O M E T E C H T O O L S T H AT E X P E D I T E T H E P L A N N I N G P R O C E S S .
L E T ’ S TA L K A B O U T T R E N D S A N D H O W T O I N C O R P O R AT E T H E M .
W I T H K R I S T I C A S E Y S A N D E R S V P O F C R E AT I V E / C H I E F S T O RY T E L L E R P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E - # I A A PA P W
PA RT T H R E E : T R E N D S I N M E E T I N G D E S I G N , T E C H N O L O G Y, T E A M - B U I L D I N G , F & B
E V E N T P L A N N I N G & T R E N D SD E S I G N , T E C H N O L O G Y & F & B
W E ' V E D I S C U S S E D T E C H T O O L S T H AT E X P E D I T E T H E P L A N N I N G P R O C E S S .
L E T ’ S TA L K A B O U T C U R R E N T T R E N D S A N D H O W T O I N C O R P O R AT E T H E M .
B U T F I R S T …
I M A G E : M AT T H I A S W E I N B E R G E R V I A F L I C K R
R E M E M B E R : I T ’ S A L L A B O U T T H E G O A L
I M A G E : O P O P D O D O V I A F L I C K R
A N D Y O U R G R O U P.
I M A G E : G W E N D O LY N S A M S V I A F L I C K R
M E E T I N G D E S I G N
A U D I E N C E - C E N T E R E D D E S I G N
B R A I N - F R I E N D LY M E E T I N G S
E X T R E M E E N G A G E M E N T
W E L L N E S S ( F O O D & A C T I V I T I E S )
W H I C H O F T H E S E W O U L D Y O U L I K E T O T RY ?
A U D I E N C E - C E N T E R E D D E S I G N
B R A I N - F R I E N D LY M E E T I N G S
E X T R E M E E N G A G E M E N T
W E L L N E S S ( F O O D & A C T I V I T I E S )
T W E E T @ P Y M L I V E
T E C H N O L O G Y
N E T W O R K I N G - C E N T R I C T O O L S
S E C O N D S C R E E N S
G A M I F I C AT I O ND R O N E S
I N T E R A C T I V E P R O J E C T I O N S
A R / V R
A N Y Y O U ' D L I K E T O S E E ?
N E T W O R K I N G - C E N T R I C T O O L S
S E C O N D S C R E E N S
G A M I F I C AT I O ND R O N E S
I N T E R A C T I V E P R O J E C T I O N S
A R / V R
T W E E T @ P Y M L I V E
T E A M - B U I L D I N G
T E A M “ M A K I N G O R B A K I N G ” C H A L L E N G E S ( A RT, F O O D , M U S I C )
I M P R O V S T O RY- B A S E D
C S R A C T I V I T I E S
T V- I N S P I R E D
T E C H - A S S I S T E D H U N T S
T E A M - B U I L D I N G
T E A M “ M A K I N G O R B A K I N G ” C H A L L E N G E S ( A RT, F O O D , M U S I C )
W O U L D Y O U R G R O U P E N J O Y A N Y O F T H E S E ?
T E A M “ M A K I N G O R B A K I N G ” C H A L L E N G E S ( A RT, F O O D , M U S I C )
I M P R O V S T O RY- B A S E D
C S R A C T I V I T I E S T V- I N S P I R E D
T E C H - A S S I S T E D H U N T S
T W E E T @ P Y M L I V E
F O O D & B E V E R A G E
B I T E - S I Z E D C O M F O RT F O O D S
L O C A L & S E A S O N A L
A N C I E N T G R A I N S / G F
M A S H - U P SA N Y T H I N G C R A F T
H AV E Y O U S E E N A N Y O F T H E S E ?
B I T E - S I Z E D C O M F O RT F O O D S
L O C A L & S E A S O N A L
A N C I E N T G R A I N S / G F
M A S H - U P SA N Y T H I N G C R A F T
T W E E T @ P Y M L I V E
W I T H O U T B E C O M I N G A FA S H I O N V I C T I M ?
I M A G E : M AT T H I A S W E I N B E R G E R V I A F L I C K R
I M A G E : O P O P D O D O V I A F L I C K R
I M A G E : O P O P D O D O V I A F L I C K R
C O U L D A N Y O F T H E S E T R E N D S H E L P Y O U A C H I E V E O R R E I N F O R C E Y O U R G O A L S ?
TA K E A M O M E N T T O R E F L E C T
H O W ?
N O W Y O U ’ V E L E A R N E D H O W N E W T R E N D S I N M E E T I N G D E S I G N , T E C H N O L O G Y, T E A M - B U I L D I N G A N D F & B C A N B E I N C O R P O R AT E D I N T O M E E T I N G S & E V E N T S .
Y O U H AV E T H E P O W E R T O C R E AT E T R A N S F O R M AT I V E E X P E R I E N C E S .
G E T F R E E P R A C T I C A L G U I D E T O M E E T I N G P L A N N I N G : H T T P : / / E Z . C O M / P G T M P
P L A N W E L L & P R O S P E R F R I E N D S ! K R I S T I @ P L A N Y O U R M E E T I N G S . C O M @ P Y M L I V E P L A N Y O U R M E E T I N G S . C O M